Program Coordinator

VitalCheck Wellness; Springfield (IL); On-site; USD 1,984,000 - 2,425,000; Full time

Job summary

VitalCheck Wellness is seeking a dependable Imaging Patient Coordinator to support a mobile mammography screening program in Illinois. This non-clinical role handles check-in, scheduling, paperwork, and records to allow the Mammography Technologist to focus on patient care.

The position requires strong communication, organization, and patient-facing skills, with a focus on confidentiality and HIPAA compliance. Start is in late August with potential expansion to additional locations.

Qualifications

• High school diploma or GED is required.
• Experience in administrative, medical front-desk, patient scheduling, or customer-service is preferred.
• Healthcare, radiology, or hospital setting experience is a plus.
• Ability to handle confidential information with discretion.

Responsibilities

• Welcome patients, assist with check-in, and verify basic patient information.
• Provide registration, consent, screening, and medical history forms and review them for completeness.
• Assist with appointment scheduling, confirmations, cancellations, and schedule updates.
• Help maintain an organized and efficient patient flow throughout the day.
• Answer patient questions related to scheduling and visit logistics and route clinical questions to the appropriate team member.
• Maintain, scan, upload, and organize patient records and administrative documents as needed.
• Support the Mammography Technologist with non-clinical administrative tasks and daily preparation.
• Maintain patient privacy, confidentiality, and HIPAA requirements while helping create a professional and welcoming environment.

Skills

Communication

Customer service

Organization

Attention to detail

Multitasking

Patient-facing interaction

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Imaging Patient Coordinator

Location: Springfield/Sangamon County than Champaign-Urbana.
Assignment Length: Approximately 2 weeks.
Job Type: Temporary W-2 assignment.
Schedule: Monday–Friday, full-time, 9am-5pm.
Pay Rate: Starting from $18/hour commensurate with experience and qualifications.
Anticipated Start Date: 8/31/2026- 9/11/2026.

Additional Opportunity: Candidates who are available to support both the Springfield and Chicago portions of the assignment may also be considered for the full 11-week position.

About the Position

We are seeking a dependable, organized, and patient-focused Imaging Patient Coordinator to support a mobile mammography screening program in Illinois.

This is a non-clinical administrative position that will work closely with the Mammography Technologist and other members of the healthcare team. The coordinator will help manage patient check-in, appointment scheduling, paperwork, records, communication, and daily patient flow so the Mammography Technologist can remain focused on patient care and imaging responsibilities.

The ideal candidate is professional, welcoming, detail-oriented, and comfortable working directly with patients.

Program Overview

This position supports the first approximately two weeks of a 8-week mobile mammography program. The program will begin in Springfield/Sangamon County than Champaign-Urbana and later transition to the Chicago Metro and Cook County area for approximately six weeks.

Responsibilities:

• Welcome patients, assist with check-in, and verify basic patient information.
• Provide registration, consent, screening, and medical history forms and review them for completeness.
• Assist with appointment scheduling, confirmations, cancellations, and schedule updates.
• Help maintain an organized and efficient patient flow throughout the day.
• Answer patient questions related to scheduling and visit logistics and route clinical questions to the appropriate team member.
• Maintain, scan, upload, and organize patient records and administrative documents as needed.
• Support the Mammography Technologist with non-clinical administrative tasks and daily preparation.
• Maintain patient privacy, confidentiality, and HIPAA requirements while helping create a professional and welcoming environment.

Qualifications:

• High school diploma or GED required.
• Previous administrative, medical front-desk, patient scheduling, or customer-service experience preferred.
• Healthcare, medical office, radiology, imaging center, hospital, or outpatient experience is a plus.
• Comfortable working directly with patients and handling confidential information.
• Strong communication, customer-service, and organizational skills.
• Basic computer skills and experience with Microsoft Office.
• Ability to manage multiple tasks while maintaining attention to detail.
• Reliable transportation and the ability to report to assigned screening locations within Springfield/Sangamon County and Champaign-Urbana.

About Us:

We are changing the face of healthcare delivery by bringing high-quality healthcare providers directly into the workplace and virtually. Our team builds up service models and technologies to enable companies to easily set up wellness clinics and other preventive medical services in the office at their selected times. Our team is on a mission to transform the traditional healthcare delivery model to ensure everyone in the workforce can keep up to date with their preventative care needs without disrupting their work schedules.

VitalCheck Wellness is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.