Patient Administrative Coordinator

VitalCheck Wellness; Decatur (IL); On-site; USD 25,000 - 30,000; Full time

Job summary

VitalCheck Wellness in Springfield, IL, is seeking a Radiology Patient & Administrative Coordinator to support a mobile mammography program. This temporary, non-clinical role handles patient check-in, scheduling, and records while coordinating with the Mammography Technologist and healthcare team.

The ideal candidate is organized, professional, and comfortable interacting with patients. The assignment runs about five weeks with potential extension to twelve weeks and travel between Springfield

Qualifications

• Minimum high school diploma or GED.
• Experience in medical front-desk or patient scheduling preferred.
• Familiarity with medical terminology is a plus.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Welcome patients and assist with the check-in process.
• Confirm patient appointments and verify patient demographic and contact information.
• Provide patients with required registration, consent, screening, and medical history forms.
• Review patient paperwork for completeness and follow up on missing information.
• Assist patients with completing forms while maintaining privacy and confidentiality.
• Schedule, confirm, cancel, and reschedule mammography appointments.
• Communicate appointment instructions and help patients understand what to expect during their visit.
• Manage patient flow and communicate scheduling changes or expected wait times.
• Answer incoming telephone calls, take messages, and route questions to the appropriate team member.
• Maintain accurate and organized patient records in accordance with company procedures.
• Upload, scan, file, and securely transmit patient documents as required.
• Coordinate the collection and transfer of prior mammography records or images when applicable.
• Support communication among patients, the Mammography Technologist, radiology providers, scheduling teams, and authorized healthcare personnel.
• Assist the Mammography Technologist with non-clinical administrative tasks before, during, and after screening appointments.
• Prepare registration materials, forms, schedules, and other administrative supplies at the beginning of each workday.
• Monitor administrative and patient supplies and notify the appropriate team member when items need to be replenished.
• Maintain a clean, organized, and professional reception and patient waiting area.
• Follow all patient privacy, confidentiality, HIPAA, and company requirements.
• Complete additional administrative duties related to the mammography screening program as assigned.

Skills

Communication skills

Customer service

Organizational skills

Microsoft Office

Education

High school diploma or GED

Tools

EMR systems

Radiology information systems

Scheduling platforms

Patient registration systems

Job description

Radiology Patient & Administrative Coordinator

**
Location: Springfield, IL. **
Assignment Length: Approximately 5 weeks. **
Job Type: Temporary W-2 assignment. **
Schedule: Monday–Friday, full-time day shift, approximately 40 hours per week. **
Pay Rate: Starting from $18/hour commensurate with experience and qualifications. **
Anticipated Start Date: 8/24/2026.

Additional Opportunity

Candidates who are available to support both the Springfield and Chicago portions of the assignment may also be considered for the full 11-week position.

About the Position

We are seeking a dependable, organized, and patient-focused Radiology Patient & Administrative Coordinator to support a mobile mammography screening program in Illinois.

This is a non-clinical administrative position that will work closely with the Mammography Technologist and other members of the healthcare team. The coordinator will help manage patient check-in, appointment scheduling, paperwork, records, communication, and daily patient flow so the Mammography Technologist can remain focused on patient care and imaging responsibilities.

The ideal candidate is professional, welcoming, detail-oriented, and comfortable working directly with patients.

Program Overview

This position supports the first approximately five weeks of a 11-week mobile mammography program. The program will begin in Springfield/Sangamon County than Champagne-Urbana and later transition to the Chicago Metro and Cook County area for approximately six weeks.

Responsibilities

• Welcome patients and assist with the check-in process.
• Confirm patient appointments and verify patient demographic and contact information.
• Provide patients with required registration, consent, screening, and medical history forms.
• Review patient paperwork for completeness and follow up on missing information.
• Assist patients with completing forms while maintaining privacy and confidentiality.
• Schedule, confirm, cancel, and reschedule mammography appointments.
• Communicate appointment instructions and help patients understand what to expect during their visit.
• Manage patient flow and communicate scheduling changes or expected wait times.
• Answer incoming telephone calls, take messages, and route questions to the appropriate team member.
• Maintain accurate and organized patient records in accordance with company procedures.
• Upload, scan, file, and securely transmit patient documents as required.
• Coordinate the collection and transfer of prior mammography records or images when applicable.
• Support communication among patients, the Mammography Technologist, radiology providers, scheduling teams, and authorized healthcare personnel.
• Assist the Mammography Technologist with non-clinical administrative tasks before, during, and after screening appointments.
• Prepare registration materials, forms, schedules, and other administrative supplies at the beginning of each workday.
• Monitor administrative and patient supplies and notify the appropriate team member when items need to be replenished.
• Maintain a clean, organized, and professional reception and patient waiting area.
• Follow all patient privacy, confidentiality, HIPAA, and company requirements.
• Complete additional administrative duties related to the mammography screening program as assigned.

Qualifications

• High school diploma or GED required.
• At least two years of administrative, medical front-desk, patient scheduling, or customer service experience preferred.
• Previous experience in a medical office, radiology department, imaging center, hospital, or outpatient healthcare setting strongly preferred.
• Familiarity with patient registration, appointment scheduling, and medical records preferred.
• Knowledge of medical terminology is preferred.
• Experience using electronic medical records, radiology information systems, scheduling platforms, or patient registration systems is a plus.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Strong organizational skills with close attention to detail.
• Ability to manage multiple responsibilities in a fast-paced patient-care environment.
• Ability to communicate calmly and professionally with patients who may feel anxious or concerned about their screening.
• Ability to maintain patient confidentiality and protect private health information.
• Ability to work independently while collaborating closely with the Mammography Technologist and broader healthcare team.
• Reliable transportation and the ability to travel between assigned Illinois screening locations as required.

About Us

We are changing the face of healthcare delivery by bringing high-quality healthcare providers directly into the workplace and virtually. Our team builds up service models and technologies to enable companies to easily set up wellness clinics and other preventive medical services in the office at their selected times. Our team is on a mission to transform the traditional healthcare delivery model to ensure everyone in the workforce can keep up to date with their preventative care needs without disrupting their work schedules.

VitalCheck Wellness is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.