Program Coordinator

Jack Morton Worldwide Inc.; South Brunswick (NJ); On-site; USD 42,000 - 65,000; Full time

Job summary

Jack Morton Worldwide in the United States is seeking a Program Coordinator to provide essential administrative support to the Program Management team, helping keep projects organized and running smoothly. This role covers scheduling, documentation, reporting, and day-to-day coordination while gaining experience in program management.

You will collaborate across clients, disciplines, and global teams, contributing to process improvements in a fast-paced, growth-oriented environment.

Qualifications

• Bachelor's degree and 2+ years' experience in program management or similar.
• 0–2 years of administrative, coordinator, or office support experience.
• Strong organizational and time management skills.
• Detail-oriented with ability to manage multiple priorities.

Responsibilities

• Provide administrative support to Program Managers and Program Directors.
• Schedule meetings and maintain calendars.
• Prepare meeting agendas, take notes, and distribute action items.
• Organize and maintain project files and documentation.
• Update project trackers and internal systems.
• Assist with reports, presentations, and spreadsheets.
• Help track project timelines and follow up on outstanding tasks.
• Support the creation of purchase orders, invoices, and other project documentation.
• Coordinate communication between internal teams.
• Maintain accurate records and ensure documentation is complete.
• Assist with process improvements and other administrative projects as needed.

Skills

Administrative support

Organization

Time management

Communication

Teamwork

Education

Bachelor's degree (B.A. or B.S.)

2+ years experience in program management or similar

Tools

Microsoft Office

Project management software

Scheduling tools

Job description

Experience Without Limits
Come shape the future of brand experience.

At Jack Morton, we design and buildhead-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clientsunlock the full value of experiencesby turning bold ideas into meaningful connections.

That takes a team that's bold, curious, and acts as one.We build on each other's ideas, challenge conventions, and show up for one another every day. Here, you'll do your best work, grow quickly, and partner across clients, disciplines, and global teams to bring new ideas to life.

This is a place where curiosity drives what's next, boldness raises the bar, and every win is shared. Where ownership is expected, egos are left at the door, and the work reflects the passion and talent of the people behind it.

Experience without limits—in your work, your growth, and your impact.

Position Summary

The Program Coordinator provides administrative support to the Program Management team, helping keep projects organized and running smoothly. This roleassistswith scheduling, documentation, reporting, communication, and other day-to-day coordination activities while gaining experience in program management.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.Other dutiesand responsibilitiesmay be assigned.The duties and responsibilities as outlined in this Job Description may bechanged from time to time byJack Morton Worldwide, as itdeemsnecessary, without further notice to the Employee.

Key Responsibilities

• Provide administrative support to Program Managers and Program Directors.
• Schedule meetings andmaintaincalendars.
• Prepare meeting agendas, take notes, and distribute action items.
• Organize andmaintainproject files and documentation.
• Update project trackers and internal systems.
• Assistwith reports, presentations, and spreadsheets.
• Help track project timelines and follow up on outstanding tasks.
• Support the creation of purchase orders, invoices, and other project documentation.
• Coordinate communication between internal teams.
• Maintainaccuraterecords and ensure documentation is complete.
• Assistwith process improvements and other administrative projects as needed.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilityrequired. Reasonableaccommodationmay be made to enable individuals with disabilities to perform the essential functions. (Canadian Positions: Accommodations will be made, up to undue hardship, for employees thatadviseaccommodation is requiredpursuant tothe prohibited grounds of the human rights legislation.)

• 0–2 years of administrative, coordinator, or office support experience.
• Strong organizational and time management skills.
• Detail-oriented with the ability to manage multiple priorities.
• Positive attitude and willingness to learn.

CORE COMPETENCIES

• Organization
• Attention to Detail
• Communication
• Teamwork
• Time Management
• Customer Service
• Accountability

EDUCATION and/or EXPERIENCE

Bachelor's degree (B.A. or B.S.) from four-year college or university; and 2+years’ experienceasanProgramManageror similar experience successfully executing projects and programs and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technicalproceduresor governmental regulations.Ability towritereports,proposalsandbusiness correspondence.Ability to effectively present information and respond to questions from groups ofCompany employees andmanagers,customersand thegeneral public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference.Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.Ability to interpret a variety of instructionsfurnishedin written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

While performing the duties of this job, the employeeis regularly required tosit and talk or hear. The employeefrequentlyis required tostandforlong periodsof time; walklong distances;use hands to finger, handle, or feel and reach with hands and arms.The employeeis occasionally required toclimb or balance and stoop, kneel, crouch, or crawl.The employee mustoccasionallylift and /or move up to 10 pounds.Specific vision abilities required by this job includeabilityto adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonableaccommodationmay be made to enable individuals with disabilities to perform the essential functions.(Canadian Positions: Accommodations will be made, up to undue hardship, for employees thatadviseaccommodation is requiredpursuant toa prohibited ground of the human rights legislation.)

The noise level in the work environment is usually moderate.

Jack Morton is an equal opportunity employer; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

Requisition #: 2213

As set forth in Jack Morton Worldwide's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.