Program Coordinator

SomervilleMA; Somerville (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

The City of Somerville seeks a dynamic Program Coordinator to oversee and implement recreational programs for diverse populations. Responsibilities include collaborating with community partners, managing registrations, and ensuring quality programming in parks and recreation. The ideal candidate will possess a Bachelor's Degree and relevant experience, along with strong organizational and communication skills.

Benefits

Medical insurance

Dental coverage

Vision care

Long term disability

Tuition reimbursement

Free Blue Bikes membership

Eligible employer for PSLF

Qualifications

• Bachelor’s Degree with three years of Parks and Recreation experience.
• Must maintain CPR, First Aid, and AED certifications.
• Valid class D driver’s license with a safe driving record.

Responsibilities

• Coordinate and implement recreational activities for various community groups.
• Serve as a liaison between community departments and organizations.
• Maintain and document records for program participation and budget.

Skills

Communication

Organizational

Problem-solving

Interpersonal Skills

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Statement of Duties

The Program Coordinator is responsible for coordinating and participating in the development, implementation, and oversight of recreational activities. This includes activities for children, adults, seniors, and other special citizens of Somerville. Performs all related duties.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Works with various populations of the Somerville community in connecting them to the appropriate resources.
• Serves as a resource to link for children, adults, and families to the appropriate recreational resources and programs.
• Serves as a liaison for School Department, Police Department, and other community partners.
• Partners with various organizations to provide quality programming within a specialty area of Intramural/Club Coordinator, Adult/Seniors Coordinator, Early Childhood Coordinator, Transition/Work force Development Coordinator, and Special Event Coordinator, will plan, organize, and implement recreation programs.
• Collects activity and registration records and prepares routine and complex program plans and requirements well in advance of budgetary recommendations; prepares reports describing and evaluating programs and identifies methods and areas to improve.
• Works collaboratively with the Recreation team in providing quality programing.
• Drives Parks & Recreation vehicles to both transport supplies and participants.
• Serves as liaison to the general public in responding to inquiries, problems and complaints; provides technical assistance and direction to instructors, coaches, referees and others in conducting programs and events; explains policies and procedures to participants, staff, and volunteers.
• Attends community events, recreation conferences, and various meetings to promote and develop support for municipal recreation programs and events; distributes materials to inform schools, churches, community groups, and others about upcoming events and programs.
• Monitors condition of recreation facilities, courts, ball fields, and other facilities; documents and reports needed maintenance repairs.
• Oversees registration for scheduled events and programs; assists in registering participants; accepts registrations and payments for programs and events; maintains registration records and balances cash receipts; reviews registration materials and rosters for completeness.
• Coordinates the recruitment and selection of instructors, coaches, umpires, referees, and others to staff programs and leagues.
• Researches current practices and trends in recreation programming and proposes new or revised policies and procedures for consideration by the Director.
• Maintains program schedules, registration materials and records, fee collection reports, budget reports, facility usage sheets, department activity reports, facility and equipment maintenance records, and other documents.
• Interacts with parents, children, program participants, instructors, coaches, youth associations, community organizations, arts organizations, civic groups, and others regarding programs, events, and activities.
• Composes correspondence, drafts reports, develops tables and charts, designs flyers, and promotional materials using computer applications.
• Refers to city policies and procedures, recreational and athletic handbooks, first aid manuals, national recreation programming materials, nature guide books, city maps, budgets, administrative records, registration materials, and other documents in performing assigned duties.

ADDITIONAL EXAMPLES OF WORK PERFORMED

• Performs various clerical, custodial, and courier duties in organizing and setting up events and programs
• May provide on-site supervision at events and programs; may referee games as needed
• Performs other related duties as assigned.
  

Recommended Minimum Qualifications

Education and Experience: Bachelor’s Degree and three (3) years’ experience Parks and Recreation experience and / or experience planning and conducting athletic programs; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

Must have or be able to obtain and maintain CPR, First Aid, and AED certifications provided annually by the City of Somerville.

Must be able to operate a personal computer system using up-to-date software

Must possess a valid class D driver’s license and a safe driving record. Must be able to successfully pass a driver’s history check and be approved to drive City vehicles.

Knowledge, Abilities and Skill

Must possess:

• Knowledge of a variety of recreational modalities.
• Knowledge of the scope and goals of the City's recreational programs.
• Knowledge of principles involved in recreational programming and project planning.
• Knowledge of sports, recreational activities and the arts.
• Knowledge of occupational hazards and safety precautions.

Ability: Ability to meet and deal with the public effectively and appropriately; ability to handle problems effectively; ability to communicate clearly, both orally and in writing; ability to operate a computer; ability to maintain confidential information; ability to maintain, manage, and organize records; ability to deal appropriately with employees, officials and members of the general public. Additionally, the ability to evaluate situations and make decisions; ability to establish and maintain an effective working relationship with the public and other employees; ability to plan, organizes, assign, and inspect the work of subordinates; ability to work an erratic schedule with some overtime, weekend, and holiday work required; ability to perform a variety of tasks simultaneously or in a rapid succession; ability to concentrate and accomplish tasks despite interruptions; ability to communicate clearly and effectively orally and written; and the ability to complete accurate records and make reports.

Skill: Excellent organizational skills; excellent data processing skill in the use of personal computers and office software including word, excel, and spreadsheet applications.

Work Environment

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments. Work in the field involves regular exposure to outside elements.

Physical and Mental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills

Minimal physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. Work requires some agility such as moving in or about athletic fields, ice rinks, or over rough terrain. There may also be some occasional lifting of objects such as recreational equipment, office equipment or photocopy paper (up to 30lbs.).

Motor Skills

Duties are both mental and physical, the job may occasionally require motor skills for activities such as moving objects, interacting in recreational activities, operating a telephone, personal computer and/or most other office equipment including word processing, excel, filing and sorting of papers.

Visual Skills

Visual demands require constantly reading documents for general understanding and analytical purposes.

Hours: Full-Time
Salary:
Union: Non-Union
FMLA: Non-Exempt
Date Posted: June 5th,2025

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The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Adrienne Pomeroy at 617-625-6600 x 2059 or [e-mail].

Pre-Employment Requirements for All Employees:

• MA Criminal Offender Record Information (CORI) clearance
• Completion of Conflict-of-Interest Law Education training for municipal employees

Overview of Total Rewards:

• 4 weeks annual vacation for non-union positions. Union positions vary by contract. Please note, police officers are members of the SPEA union.
• Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City
• Dental coverage low and high plans through Cigna
• Vision care through Vision Service Plan (VSP)
• Long term disability through Sun Life
• Group and voluntary life insurance through Boston Mutual
• Health Care and Dependent Care flexible spending through Benefit Strategies
• Deferred compensation plans through a choice of three vendors
• Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health
• Annual cancer screening & wellness release
• Somerville Retirement Pension System
• Tuition reimbursement
• MBTA pass program
• FREE Blue Bikes membership
• Eligible employer for the Public Service Loan Forgiveness Program (PSLF)

Benefits listed are for benefits-eligible positions and the above information is meant to be a general overview of the benefit programs offered by the City of Somerville and not a binding contract.