Program Coordinator

City of San Rafael; San Rafael (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental

Vision

Vacation leave

Sick leave

Holidays

Bereavement leave

Paid parental leave

End of life care leave

Life insurance & AD&D

Long term disability

Gym membership reimbursement

Bilingual pay

Job summary

The City of San Rafael is seeking a full-time Program Coordinator to join our team at the Terra Linda Community Center/Pool.

You will plan, coordinate and supervise recreation programs, events and activities, including planning, scheduling and implementing recreational activities; recruit, coordinate and supervise the activities of regular, temporary and volunteer staff; prepare program budgets and monitor expenditures; administer the rental, scheduling, use and maintenance of major recreation

Qualifications

• Equivalent to graduation from a four-year college or university with major coursework in recreation administration, physical education, leisure services or a related field.

Responsibilities

• Plan, coordinate and supervise recreation programs, events and activities.
• Recruit, coordinate and supervise staff and volunteers.
• Prepare program budgets and monitor expenditures.
• Administer rental, scheduling, use and maintenance of major recreation facilities.
• Exercise judgement and initiative in managing Terra Linda Community Center/Pool.

Education

Four-year degree in recreation or related field

Job description

The City of San Rafael is a charter city founded in 1913. The mission of the City is to enhance the quality of life and to provide for a safe, healthy, prosperous and livable environment in partnership with the community. The City has a staff of 441 regular FTEemployees and an annual budget of $172million. City departments include the City Manager’s Office, Management Services, Finance, Community Development, Community Services, Fire, Library, Police, and Public Works. Click here to watch a short video and learn more about the City of San Rafael.

The City of San Rafaelwas voted one of the2022 Best Places to Work in local government by ELGL, a nationally recognized organization.The City was recognizedfor our cross-departmental work that is key to advancing community programs and projects. Employees from all departments worked together, allowing us to break down silos, and model our culture initiative, Together San Rafael .

A strong emphasis on innovation, equity, and a commitment to our employees are a vital part of creating a wonderful community and for the trust we instill and have for providing ongoing learning opportunities to all staff are just some of the perks that make San Rafael the Best Place to Work.

Non-Discrimination Policy
The City of San Rafael values a diverse, inclusive workforce and provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof and/or be verified of U.S. Citizenship or authorization to work in the United States.
Disaster Service Workers
California Government Code Title I, Sections 3100 - 3109, declare all public employees to be Disaster Service Workers, subject to such disaster service activities as may be assigned to them by their superiors or by law. More information can be found here .
Reasonable Accommodation
The City of San Rafael will make reasonable accommodations at any phase of the application and interview process, to accommodate persons with disabilities. If you have a disability for which you require an accommodation, please advise Human Resources upon submittal of your application. For examination accommodations, please contact Human Resources at least seven (7) calendar days before the test date, at [phone].

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 60,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget in fiscal year 2026-2027 of $208 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.

THE LIBRARY AND RECREATIONDEPARTMENT is dedicated to enriching the lives o San Rafael residents through discovery, learning, and play through programs and services that provide high community value. The Recreation Division operates with a $4.93 million budget and 18 FTE. Key facilities include the Albert J. Boro Community Center, Pickleweed Community Park, Terra Linda Pool and Terra Linda Community Center.

THE POSITION:

The City of San Rafael is seeking a full-time Program Coordinator to join our team at the Terra Linda Community Center/Pool. You will plan, coordinate and supervise recreation programs, events and activities, including planning, scheduling and implementing recreational activities; recruit, coordinate and supervise the activities of regular, temporary and volunteer staff; prepare program budgets and monitor expenditures; administer the rental, scheduling, use and maintenance of major recreation facilities. You will exercise judgement and initiative in the management of the Terra Linda Community Center/Pool.

This position performs the following essential job duties: (including but not limited to). See full job description HERE.

• Provides direction to and supervises regular, temporary and volunteer staff, including selecting, monitoring, training, scheduling and determining work loads; assists with hiring, disciplinary and evaluation processes.
• Plans, evaluates and coordinates programs, classes, athletic activities and special events, including scheduling facilities, ensuring facilities are set up, scheduling trips and hiring coaches.
• Monitors the day-to-day operations of programs and events, including making site visits, handling and resolving complaints not requiring the attention of a supervisor and ensuring that programs and events have required materials and supplies.
• Formulates and organizes program plans and schedules for seasonal and year-round activities such as athletic leagues, aquatics programs, special events and day and summer camps.
• Acts as a liaison and representative with a variety of advisory boards, commissions, community groups, law enforcement agencies, schools, and councils.
• Creates program flyers, brochures, catalogs and newsletters, including determining content, layout, materials and distribution methods; prepares activity and operating reports.
• Enforces safety and operating procedures and provides for maintenance needs including compliance with health and safety codes and building codes.
• Books facility rentals for customers; attends to facility users needs, including permits and equipment; prints weekly event schedule and ensuring that all setups are done, manages facility budget, including maintenance and supplies.

Ideal Candidatefor the Program Coordinator is a positive, organized, and people-focused recreation professional who is excited to build great experiences for the community. You enjoy working with people, solving problems, and jumping in wherever needed to make programs run smoothly. This position supports both the Terra Linda Community Pool and the Terra Linda Community Center.

A major focus of this position is aquatics management, so we're looking for someone who is comfortable working in a busy pool environment and has an interest in developing their skill in aquatics safety, staffing, and programming. You'll help coordinate up to 100 seasonal aquatics staff, support staff training, manage contracts with outside user groups, oversee daily pool operations, and help ensure our programs are safe, welcoming, and fun.

The right person is organized and dependable, but also flexible and willing to get hands-on when things don't go according to plan. You don't need to know everything on day one--we're looking for someone who is eager to learn, takes initiative, communicates well, and is comfortable working as part of a team.

Most importantly, we're looking for someone who likes working with people and wants to make a difference in their community. If you're excited by the idea of leading a team, funning successful aquatics and recreation program, and creating positive experiences for children, families, and staff, this could be a great fit.

Education and/or Experience/Other:

• Equivalent to graduation from a four-year college or university with major coursework in recreation administration, physical education, leisure services or a related field and two years full-time or its equivalent of recreation experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.
• Must possess and maintain a valid California Class C driver's license and a satisfactory driving record.

Although not required at the time of hire, the ability to obtain the following certifications within the following timelines is required:

• American Red Cross Lifeguard Training - within 6 months of employment
• American Red Cross Water Safety Instructor - within one year of employment
• American Red Cross Lifeguard Instructor - within one year of employment

This position is a regular position of the City’s SEIU Local 1021 employee group and is eligible to receive benefits including but not limited to:

• MEDICAL | City group health coverage, with the City paying a fixed dollar amount toward the cost of the monthly insurance premium: Employee only: $998.00 | Employee plus one: $1,995.00 | Family: $2,520.00
• DENTAL | Premium fully paid for employee plus eligible dependents.
• VISION | Premium fully paid for employee. Family coverage at additional cost.
• VACATION LEAVE | 10 days annually, increases after 3 years of service
• SICK LEAVE | 12 days annually
• HOLIDAYS | 12 paid City holidays plus 1 floating holiday per year
• BEREAVEMENT LEAVE | Up to 5 days paid leave
• PAID PARENTAL LEAVE (if eligible) | Up to 300 hours paid leave. SEIU employees also contribute to State Disability Insurance (SDI)
• END OF LIFE CARE LEAVE | Up to 80 hours paid leave
• LIFE INSURANCE & AD&D | $20,000 Life policy and $20,000 AD&D policy
• LONG TERM DISABILITY | 66.67% of salary, up to $1,000 per month
• Tier 2 - hired on or after 7/1/2011: 2% @ 55, Average of 3 highest years
• Tier 3 PEPRA - hired on or after 1/1/2013: 2% @ 62, Average of 3 highest years
• GYM MEMBERSHIP REIMBURSEMENT | Up to $198 per year
• BILINGUAL PAY (if eligible) | Up to $250 per month

Special Instructions

APPLICATION DEADLINE: Apply by Wednesday, September 30, 2026, at 5:00p.m.

Wednesday, October 14th:Finalist interviews -in person

It is recommended to plan your schedule accordingly.