Program Coordinator

ADP, Inc.; San Francisco (CA); On-site; USD 60,000 - 63,000; Full time

Benefits offered by this job

Comprehensive benefits package

Global program exposure

Job summary

Intrax is a global nonprofit organization facilitating cultural exchange with programs in 100+ countries. We sponsor international educators to come to the US to teach and share their culture, while learning new methodologies to bring back home.

The Education Program Coordinator provides guidance to host schools and teachers, vets participants, and ensures regulatory compliance for the J-1 Teacher program. Role emphasizes coordinated program support, strong data management, and collaboration

Qualifications

• Bachelor's degree or higher in a related field.
• At least two years of professional experience, preferably in customer service, business administration, international relations, or related field.
• Experience using databases.
• Familiarity with MS Office and Google G Suite tools.
• Experience working with non-native English speakers.
• Proven experience in problem solving.

Responsibilities

• Coordinate J-1 Teacher program stakeholders.
• Screen, review, and process visa-related documentation for J-1 Teachers.
• Conduct host school screenings and verify compliance with hosting eligibility.

Skills

Cross-cultural communication

Problem solving

Time management

Customer service

Written/verbal communication

Detail-oriented

Education

Bachelor's degree or higher in international studies, business, or communications

Tools

MS Office

Google G Suite

Databases

HubSpot

Salesforce

Job description

Intrax is a global organization dedicated to building a more inclusive and connected world through meaningful cultural exchange. With programs in more than 100 countries, we connect people and cultures through educational, work, travel, and volunteer experiences that inspire personal growth and prepare individuals to thrive as global citizens.

Position Summary:

Intrax sponsors international educators to come to the US to teach and share their culture with American students and learn new methodologies to bring back to their home countries. Our team is dynamic and constantly improving, building, and brainstorming ways to make our program better.

Our J-1 Teacher Program focuses on promoting cultural exchange through J-1 Teachers working in US classrooms. The Education Program Coordinator is responsible for providing host schools and teachers with professional guidance and support, thorough vetting, and programming excellence in compliance with J-1 teacher program regulations. We ensure that program participants and their host communities get the most out of their cultural programs.

Essential Functions:

Coordinate J-1 Teacher program:

• Coordinate and support J-1 Teacher program stakeholders
• Screen, review, and process J-1 Teachers’ visa-related documentation
• Conduct host school screenings and verify compliance with eligibility requirements for hosting J-1 teachers
• Conduct webcam screening interviews with Teacher Program candidates as needed
• Communicate with US Host school staff about the J-1 Teachers’ programs
• Provide strong on-program support to assigned J-1 teachers and host schools
• Create and maintain accurate database records
• Participate in rotating administrative responsibilities to support departmental operations
• Other duties as assigned

Core Competencies:

• Ability to solve problems creatively and diplomatically
• Ability to communicate essential, and potentially sensitive information, in a personable yet professional manner via phone and email
• Extremely detail-oriented and organized
• Excellent written and verbal and communication skills
• Efficient and effective data management skills
• Flexibility to participate in rotating administrative assignments and adapt to changing priorities
• Ability to manage priorities and time in a fast-paced environment
• Excellent customer service skills, and the ability to remain calm in potentially stressful situations and to de-escalate certain situations
• High desire and ability to work both collaboratively in a team as well as individually
• Ability to remain detail-oriented and organized under tight (school and consular) deadlines
• Good sense of humor and positive attitude
• Ability to multi-task in a fast-paced environment
• Strong cross-cultural communication skills and intercultural competence

Required Experience:

• Bachelor's degree or higher in a field related to international studies, business, or communications
• At least two years of professional experience, preferably in customer service, business administration, international relations, or related field
• Experience using databases
• Familiarity with MS Office and Google G Suite tools
• Experience working with non-native English speakers
• Proven experience in problem solving

Desired but not required:

• Experience delivering sensitive information to key stakeholders in high-pressure situations
• Familiarity with CRM Software such as HubSpot, Salesforce
• Experience studying, working, or interning abroad

Pay Range:

$60,000 – $63,000 annually based on previous experience plus commission

Intrax Pay Transparency Statement:

The displayed pay range reflects the minimum and maximum target for new hire salaries for the posted position within the United States. Within the range, individual pay will be determined by different factors including work location, job-related skills, experience, and relevant education or training. Intrax also offers a comprehensive benefits package, which you can explore further in our career section of the Intrax website.

THIS JOB DESCRIPTION DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT

Intrax is an Equal Opportunity Employer, and we are committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship, gender, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law. We celebrate diversity and are dedicated to fostering an environment where everyone feels valued and respected.