Non-profit Governance Coordinator

American Society of Clinical Oncology; Alexandria (VA); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid Work Environment

Open Leave Policy

Paid Family Leave

13 Paid Holidays per Calendar Year

Staff Appreciation Days

401(k): 7.5% Employer Contribution

Medical/Dental/Vision

Employee Assistance Program

Fertility and Family Forming

Healthcare Concierge

Flexible Spending Account(s)

Healthcare Savings Account

Disability and Life Insurance

Job summary

American Society of Clinical Oncology (ASCO) is seeking a Governance Coordinator to provide organized, reliable support for multiple governing bodies and volunteer leaders. The role involves coordinating meetings, travel, record keeping, and compliance with bylaws and governance policies.

The position is hybrid with a primary location at ASCO's headquarters in Alexandria, VA, and requires onsite 2–3 days per week, with occasional early mornings/evenings to support meetings and governance tasks.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 1-3 years of prior professional experience; nonprofit experience governance desirable.
• Experience with Microsoft Office tools, Google Gemini, Smartsheet, Adobe Acrobat, Oracle, board portals and Zoom.

Responsibilities

• Coordinate meeting lifecycles for Boards, committees, and workgroups; onboarding and post-meeting items.
• Deliver end-to-end logistics for virtual, hybrid, and on-site meetings; on-site contact for volunteers.
• Attend meetings to capture proceedings and assist with minutes per bylaws and policies.
• Maintain calendars for ASCO Presidents and coordinate travel with staff.
• Assist with Nominating Committee and ASCO elections administration.

Skills

Communication

Organization

Interpersonal skills

Attention to detail

Confidentiality

Education

Bachelor’s degree or equivalent combination of education and experience

Tools

Microsoft Office

Google Gemini

Smartsheet

Adobe Acrobat

Oracle

Board portals

Zoom

Job description

Are you interested in making a world of difference in cancer care?

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

Who we are:

ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. To learn what it’s like to work at ASCO, click here.

Total Rewards:

At ASCO, we offer a competitive and comprehensive total rewards package. Our compensation philosophy and structure ensure that pay remains market-based, tied to performance, and aligned with our core values. The hiring salary range displayed accounts for a broad spectrum of factors, and the final offer will depend on an evaluation of the selected candidate's experience, training, and specialized skill sets.

In addition to base pay, this position is eligible for our robust total rewards package, which includes health, vision, and dental insurance, a 401(k) with generous contribution, health and wellness benefits, family forming benefits, education support program, generous leave, and much more!

Who we are looking for:

ASCO is in search of a highly-motivated and enthusiastic Governance Coordinator to provide consistent, streamlined, and polished operational, logistical, and administrative support for multiple governing bodies, volunteer leaders and groups, and key governance processes.

If you enjoy planning, coordinating details, collaborating with a variety of stakeholders, and seeing meetings and governance initiatives come together successfully.

This position is hybrid with a primary location at our headquarters in Alexandria, VA. The hire must reside in the District of Columbia, Maryland, or Virginia and live within 75 miles of our headquarters. We anticipate the hire to be onsite approximately 2-3 days per week.

Responsibilities

• Coordinate meeting lifecycles for multiple volunteer Boards, committees, and workgroups such as onboarding, schedule virtual/in-person meetings, issue formal notices, track meeting RSVPs, verify attendance and quorum, assemble, proofread and post advance meeting materials, assist with travel arrangements, and track post‑meeting action items under the direction of senior level staff.
• Deliver end-to-end logistical arrangements for virtual, hybrid, and on‑site meetings, including delivering responsive, high‑touch, and convenient service for volunteer leaders. This includes serving as onsite point of contact for ASCO volunteer leaders.
• On‑site attendance of assigned volunteer meetings to capture accurate proceedings, track official motions and directives, and assist in the preparation of corporate minutes and action items in adherence to organizational bylaws, governance policies, and standard procedures under the direction of senior staff.
• Maintain the calendars for the four ASCO Presidents and coordinate their activities and travel, including continuous coordination with the Presidents’ institutional administrative staff.
• Assist with the Nominating Committee and the administration of ASCO elections.
• Assist Governance staff with Annual Meeting tasks including management and coordination of Presidential and ASCO Board Chairs’ schedules, supporting the ASCO Presidential Ambassadors, on‑site support for the Opening Session, and additional special events, as assigned.
• Provide efficient records management including governance records in CRM and the Board Portal. Develop and maintain working and archived governance documents including rosters, calendars, committee descriptions, individual Board participation and other documents.
• Assist with the annual appointment process for Conquer Cancer Directors, Officers, Committee Members, and Chairs. Provide assistance to Governance team members as needed.
• Ability to work occasional early mornings and evenings to support in-person and meeting logistics.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience
• 1 - 3 years of prior professional experience, or a combination of internship and professional experience; and nonprofit experience and/or supporting governance activities are highly desirable
• Experience with or willing to learn Microsoft Office tools, Google Gemini, Smartsheet, Adobe Acrobat, Oracle, custom Board portals and Zoom

Competencies

• Excellent communication skills with ability to clearly convey and receive information
• Excellent organizational skills and attention to detail
• Excellent interpersonal and customer service skills
• Ability to adjust priorities based on new information, manage competing priorities and moderate stress
• Ability to act with integrity, professionalism, and confidentiality

ADA/Physical Requirements

Extended periods seated or standing at a desk

High use of computers and other office technology equipment

Ability to lift up to 25 pounds.

Travel

5-12 days/yr

Compensation

This is a non-exempt position based upon 37.5 hours per week. The hourly rate range for this position is$30.82-40.56.

The range displayed reflects the minimum and maximum hourly rate ASCO expects to provide for a new hire for the position across the U.S. We thoughtfully determine and design offers based on the selected candidate’s relevant experience and qualifications.

Generous Benefits Package:

• Hybrid Work Environment
• Open Leave Policy
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k): 7.5% Employer Contribution
• Medical/Dental/Vision
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

Applications are accepted and reviewed on a rolling basis. The job posting will remain active throughout the candidate application evaluation process.

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, national origin, sex, and religion.