Program Coordinator

Western University of Health Sciences; Pomona (CA); On-site; USD 58,000 - 70,000; Full time

Job summary

Western University of Health Sciences in Pomona, CA seeks a Program Coordinator for Interprofessional Education (IPE) to coordinate and implement learning experiences and activities across campus.

You will collaborate with the IPE support team to develop, schedule, and monitor programs, ensuring smooth delivery and stakeholder communication.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• Experience in academic, healthcare, or educational setting is desirable.
• Strong communication and customer service orientation preferred.

Responsibilities

• Coordinate and deliver IPE learning experiences across campus programs.
• Communicate with faculty, program leads, and stakeholders for scheduling.
• Assist with LMS materials, assessments, surveys, and rubrics.
• Track participation, data, and program evaluation documentation.
• Attend team meetings and provide notes and materials as needed.
• Provide on-site logistical support for IPE activities.
• Support CETL units and other duties as assigned.

Skills

Proficient computer skills

Verbal and written communication

Team collaboration

Task management and deadlines

Learns new platforms quickly

On-site presence

Education

High School Diploma or equivalent

Bachelor’s degree (preferred)

Tools

Canvas

Zoom

Microsoft Office

Learning Management Systems

Job description

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Control Number

Position Control Number 999345

Type of Position

Type of Position Staff

Position Status

Position Status Full-time

Campus

Campus Western University Campus-Pomona, CA

Position Location

Position Location California

Department

Department 1310-Interprofessional Education - IPE

Job Summary

Under the guidance and direction of the Director of IPE, the Program Coordinator supports the coordination and implementation of Interprofessional Education ( IPE ) learning experiences, activities, and related programming.
This role collaborates closely with all members of the IPE support team to assist in the development, scheduling, implementation, and monitoring of IPE learning experiences and activities. The Program Coordinator helps ensure smooth delivery of IPE sessions by managing logistics, maintaining communication with stakeholders, and supporting day-to-day program operations across campus locations.
Based in Pomona, California, this position is primarily in-person during the IPE academic semesters, with work focused on supporting students, faculty, and staff in IPE‑related activities. Outside of the academic semesters, the role continues with responsibilities related to IPE and broader university duties, including preparation for the upcoming academic year.

Knowledge, Skills and Abilities

• Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint), video conferencing tools (e.g., Zoom), and learning management systems (e.g., Canvas or similar).
• Ability and willingness to learn new digital platforms and software tools quickly.
• Strong verbal and written communication skills.
• Ability to work collaboratively and maintain positive, professional relationships with faculty, staff, students, and other stakeholders.
• Demonstrated ability to follow through on assigned tasks, meet deadlines, and adapt to changing priorities.
• Capable of performing on-campus duties, including walking between locations and supporting in-person activities.
• Ability to receive constructive feedback in a positive and professional manner, and to apply it for continuous learning and professional growth.
• Demonstrate a commitment to working for an organization that values and promotes humanism.

Required Qualifications

Education

• High School Diploma or equivalent

Experience or Training

• Prior experience in an academic, healthcare, or educational setting preferred.
• Experience in customer service, administrative support, or data entry/management is desirable.
• Familiarity with coordination of events, programs, or logistics is a plus

Preferred Qualifications

Preference will be given to individuals with Bachelor’s degree, preferably in education, healthcare, communication, or a related field.

Key Responsibilities

Coordination and Support of IPE Learning Experiences and Activities:

• Assists with the scheduling, preparation, coordination, and delivery of IPE learning experiences and activities across participating colleges, programs, and campuses.
• Coordinates with participating colleges, programs, faculty representatives, and other stakeholders under the guidance of the Director of IPE . Consults with the Director before making substantive commitments or implementing changes that may affect IPE programming.

Stakeholder Communication and Front-Line Support:

• Works in conjunction with the Lead Program Coordinator as a point of contact for IPE‑related operational matters and maintains regular communication with the Director of IPE regarding stakeholder needs, planned activities, scheduling, and issues requiring programmatic direction.

Learning Management System ( LMS ) and IPE Content Support:

• Assists with uploading and updating IPE learning materials, assessments, surveys, and rubrics in applicable learning management and program systems and supports tracking of student participation and activity completion.

IPE Data, Participation, and Assessment Tracking:

• Supports the collection, tracking, organization, and maintenance of participation, assessment, program, and other data related to IPE activities, including documentation for program evaluation, accreditation, and institutional reporting as assigned.

Meeting and Program Participation:

• Attends IPE team meetings and supports IPE program and learning experience planning discussions. May take notes, prepare materials, or contribute feedback based on student and facilitator needs.

Administrative and Logistical Support:

• Assists with room scheduling, supply preparation, and on‑site coordination for IPE activities held on or off campus.

Support to CETL Units and other duties as assigned:

• Provides occasional support to other CETL units, such as Instructional Design, Learning and Development, or Educational Technology, as assigned.

Posting Details Continued

Work Schedule

• Monday‑Friday 8 AM -5 PM
• The work schedule, including assigned days, hours, on‑site presence, and remote work expectations, is established by the Director of IPE based on programmatic and operational needs.

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work‑life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

• Our faculty, staff and administrators are 100% focused on student success.
• Our University culture creates the context for a nurturing and supportive environment.
• Faculty, staff, and students can expect to make deep, personal relationships within the University community.
• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
• WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

Minimum $27.91 Hourly

Maximum

Maximum $27.91 Hourly

Physical Demands

Do the essential functions of this job require lifting?

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Any remote days offered to the IPE Program Coordinator will normally be performed in a home office setting. The noise level in this setting is usually moderate with access to stable internet for virtual meetings and assigned administrative tasks.
In‑person duties may be subject to long periods of standing and engaging audiences.

Posting Information

Posting Number

Posting Number S01830

Posting Date

Posting Date 09/23/2026

Close Date

Close Date 09/23/2027

Open Until Filled Yes

Conditions of Employment - Background Check

To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non‑completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

Pay Transparency Act

Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

Equal Opportunity Statement (EEO)

It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

Required Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Curriculum Vitae
• Letter of Recommendation #1
• Letter of Recommendation #2
• Letter of Recommendation #3
• Additional Applicant Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization.
  • (Open Ended Question)
• * Are you a current employee at Western University of Health Sciences?
  • Yes
  • No

309 E. Second St.
Pomona, CA 91766-1854
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