Program Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 29,136 - 38,572; Part time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Professional development resources

Flexible work hours

Job summary

The University of Pennsylvania is seeking a Program Coordinator in Philadelphia. This role involves providing administrative and programmatic support to Casa Latina, focusing on event planning and community programming. Key responsibilities include vendor outreach, budget tracking, and managing social media content. Candidates should have a high school diploma and 5 to 7 years of relevant experience, with a strong emphasis on bilingual skills in Spanish and English. The position offers a competitive benefits package and hourly pay ranging from $21.15 to $28.00.

Qualifications

• 5 to 7 years of experience or an equivalent combination of education and experience is required.
• Familiarity with Latine/Latinx cultures and communities.
• Prior work with college students in programming or advising roles.

Responsibilities

• Support all administrative functions including answering phones and scheduling.
• Coordinate logistics for Casa Latina’s signature cultural programs.
• Assist students with event planning logistics.

Skills

Bilingual proficiency in Spanish and English

Experience in event planning

Budget management

Social media content creation

Strong communication skills

Education

High school graduate or equivalent

Tools

Canva

Adobe Creative Suite

Job description

Program Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world‑renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the U.S. News & World Report survey. Penn offers 12 highly regarded schools and a distinctive interdisciplinary approach to scholarship and learning. Penn is frequently recognized as a top employer and received the Forbes “Best Large Employers in 2023” award.

Penn’s campus in Philadelphia offers easy access to cultural, recreational, and educational activities. The university provides a competitive benefits package that includes healthcare, tuition benefits, retirement plans, professional development, work‑family resources, health and wellness programs, and more.

Job Profile Title

Administrative Coordinator

Job Description Summary

The Program Coordinator provides administrative and programmatic support to Casa Latina. The role supports planning, coordination, and execution of signature cultural programs, recurring community programming, and student‑led events. Responsibilities include vendor outreach and payment processing, scheduling, social media content coordination, budget tracking, and general office operations. The Program Coordinator works closely with the Director and Associate Director to ensure Casa Latina’s programming reflects the needs of Penn’s Latine/x community and advances the Center’s mission.

Job Responsibilities

• Support all administrative functions including answering phones, calendar management, scheduling, processing budget reports and reimbursements, planning meetings and events, creating and modifying business documents, ordering supplies, and acting as a liaison for facilities/IT issues.
• Coordinate and maintain organized files in compliance with UPenn and government regulations.
• Supervise and manage student interns (work‑study).
• Coordinate logistics for Casa Latina’s signature cultural programs (Latine Heritage Month, Día de los Muertos, Carnaval, Celebrando y Brindando) including vendor outreach, contracts, catering, space reservations, and procurement.
• Support planning and execution of recurring monthly programming such as Cafecito con Casa Latina and Sobremesa con Casa Latina, including room setup, materials preparation, and participant communications.
• Assist student organizations and individual students with event planning logistics: vendor outreach, purchase orders, payment processing, procurement, and space reservations.
• Assist with website and digital/media development and maintenance.
• Manage Casa Latina’s social media presence (Instagram, etc.) by drafting and scheduling content that keeps the community informed and engaged with Center programs, events, and announcements.
• Assist with organization and scheduling for outside speakers and visitors.
• Ensure compliance with applicable UPenn policies and procedures.
• Assist with the upkeep and development of the Center’s assessment tools and annual report.
• Track and reconcile program‑related expenditures; process reimbursement requests, purchase orders, and budget reports in coordination with the Associate Director and Director.
• Other duties and responsibilities as assigned.

Qualifications

• High school graduate or equivalent. 5 to 7 years of experience or an equivalent combination of education and experience is required.
• Community Connection: Bilingual proficiency in Spanish and English. Familiarity with Latine/Latinx cultures, communities, and contemporary issues; understanding of first‑generation college student experiences; lived experience as a member of or sustained engagement with Latine communities.
• Operational & Administrative Skills: Experience in event planning, cultural or community‑based programming, budget management, purchase order processing, vendor management, data collection, tracking, and basic assessment practices.
• Student Engagement & Supervision: Prior work with college students in programming, advising, or support roles; experience supervising student workers, interns, or volunteers; demonstrated mentoring capability.
• Communication & Digital Skills: Social media content creation and community management experience (Instagram, Facebook, etc.); proficiency with design tools (Canva, Adobe Creative Suite, or similar); strong written and verbal communication across diverse audiences; adaptability to new technology platforms and administrative systems.
• Professional Qualities: Commitment to diversity, equity, and inclusion; self‑directed work style with strong organizational and time‑management skills; collaborative approach; flexibility and adaptability in a dynamic environment; eagerness to learn institutional systems and processes.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Submit both documents in the application system.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Student Services

Pay Range

$21.15 – $28.00 hourly. Salary offers are based on qualifications, experience, skills, and education and align with external market data and internal pay structures.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin, citizenship status, age, disability, veteran status, or any class protected under applicable federal, state, or local law.

Special Requirements

Background checks may be required after a conditional job offer is made, tailored to the position’s needs.

University Benefits

• Health, Life, and Flexible Spending Accounts: Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits; flexible spending accounts available.
• Tuition: Exceptional tuition benefits for employees and families; dependent children eligible at Penn and other institutions.
• Retirement: Basic, matching, and supplemental retirement plans available on pre‑tax or Roth basis through TIAA and Vanguard.
• Time Away from Work: Substantial vacation and personal leave benefits.
• Long‑Term Care Insurance: Offered in partnership with Genworth Financial; underwriting details vary by applicant status.
• Wellness and Work‑life Resources: Wide range of programs and resources to support health and balance.
• Professional and Personal Development: Resources to advance personal and professional growth.
• University Resources: Access to libraries, athletic facilities, cultural and recreational activities.
• Discounts and Special Services: Free or discounted admission to arts and cultural centers, museums, and other services.
• Flexible Work Hours: Non‑traditional work hours and flexible arrangements available.
• Penn Home Ownership Services: Forgivable loan for eligible employees interested in buying a home in West Philadelphia.
• Adoption Assistance: Reimbursement for qualified expenses connected to the legal adoption of an eligible child, for up to two adoptions.

To Apply

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/The-Arch-Christian-Association/Program-Coordinator_JR00119132