Program Coordinator

News America Marketing; Jersey City (NJ); Remote; USD 42,000 - 65,000; Full time

Job summary

Neptune Retail Solutions is seeking a Program Coordinator to join our Sales support team, primarily supporting our Canadian Sales team, while this is a remote position in the United States. You will coordinate in-store and digital programs, lead meetings with clients and internal teams, and ensure timely program delivery.

The role includes invoicing oversight and coordinating deadlines across departments to maximize program success.

Qualifications

• 2–3 years in coordination or account management supporting multiple sales professionals.
• Strong attention to detail and highly organized.
• Ability to manage competing deadlines and priorities.
• Proficient in Excel (Vlookup & Pivots) and Microsoft Office; Salesforce is an asset.
• Ability to multitask in a fast-paced environment.
• Strong interpersonal and professional skills.
• Ability to work independently in a changing environment.

Responsibilities

• Coordinate in-store and digital programs/campaigns in regard to advertising execution materials once the client has approved a sales contract.
• Lead meetings with external and internal customers.
• Act as a liaison between clients and internal departments.
• Generate and manage program timing in accordance with standard timing deadlines.
• Collect and present internal executional data to the sales teams as part of presentation preparation.
• Review finance system generated invoices for accuracy based on non-standard payment terms and contract accuracy; follow up with clients to ensure invoices are received and payments are submitted to the company by the due date.
• Proactively schedule calls with the sales team and clients to ensure implementation/materials are in order to maximize success.

Skills

Coordination

Account management

Attention to detail

Multitasking

Communication

Organizational skills

Tools

Excel

Salesforce

Microsoft Office

Job description

Neptune Retail Solutions is the unparalleled leader in omnichannel retail marketing across the U.S. and Canada. Neptune's In-Store Media network is unmatched across 60,000 locations and 140 banners, including Albertsons, CVS, Dollar General, Family Dollar, HEB, Kroger, Loblaw, Metro, Publix, Sobeys, Southeast Grocers, Meijer, HyVee, Total Wine & More and Wakefern. Linked to its market-leading Digital Incentives Network at many of the same retailers plus BJ's and Target, along with Neptune's exclusive ability to combine in-store and Digital OOH content into a single platform with unparalleled precision, scale and proven results, the Company is "one of one," uniquely positioned to seamlessly drive traffic, conversion and profitable revenue growth for retailers and advertisers. For more information, visit www.neptuneretailsolutions.com.

Neptune Retail Solutions (https://www.neptuneretailsolutions.com) is seeking a Program Coordinator to join our Sales support team. As a Program Coordinator, you will be supporting our Canadian Sales team. Please review the job responsibilities below. This is a remote position

POSITION RESPONSIBILITIES

• Coordination of in-store and digital programs/campaigns in regard to advertising execution materials once the client has approved a sales contract.
• Leading meetings with external and internal customers
• Act as a liaison between clients and internal departments
• Generate and manage program timing in accordance with standard timing deadlines
• Collect and present internal executional data to the sales teams as part of presentation preparation. For example, collecting program restrictions such as available tactics and store counts.
• Reviews finance system generated invoices for accuracy based on non-standard payment terms and contract accuracy. Follow up with clients to ensure invoices are received and payments are submitted to the company by the due date. Escalates all past due invoices to Account Directors.
• Proactively schedules calls with the sales team and clients to ensure implementation/materials are in order to maximize the success/program completion. For example, working with the client to kick off program details such as providing artwork specifications, store lists, and timelines of all due dates.

POSITION QUALIFICATIONS

• 2 -3 years of experience in a coordination/account management role supporting multiple sales professionals in a team environment.
• Very strong attention to detail and extremely organized.
• Ability to manage competing deadlines and priorities.
• Proficient in Excel (Vlookup & Pivots) and Microsoft Office Salesforce experience is an asset
• Ability to multitask and work in a fast-paced environment
• Strong interpersonal and professional skills
• Ability to work independently and to adapt in a continuously changing environment.

Applicants must be able to work for any U.S. employer and not require sponsorship either now or in the future.

Neptune Retail Solutions is an Equal Opportunity Employer