Program Coordinator
Marshall University School of Pharmacy
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Benefits offered by this job
Job summary
Marshall University School of Medicine in Huntington is seeking a Program Coordinator for the Office of Student Affairs. You will manage daily operations, coordinate procurement, events, budget oversight, and maintain databases, collaborating with the Associate Dean and other leaders to ensure smooth workflows.
The role requires a bachelor’s degree in Business Administration or related field and at least two years of relevant experience; Banner experience is preferred.
Qualifications
- Bachelor’s degree in Business Administration or a related field is required.
- Minimum two years or more of relevant work experience.
- Knowledge of Banner system is preferred.
Responsibilities
- Manage the daily business operations for the Office of Student Affairs and serve as the point of contact for visitors.
- Provides backup and support for the Office of Student Affairs.
- Facilitate the creation, review, and processing of purchase orders and PARs.
- Oversee student lounges and address concerns as they arise.
- Coordinate travel arrangements for students, faculty, and staff.
- Administer the organization, communication and collection of funds for student group packages.
Skills
Education
Job description
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:
- Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
- Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
- Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
- Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
- Cultivate the development of an inclusive, just, and equitable community.
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:
- Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
- Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
- Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
- Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
- Cultivate the development of an inclusive, just, and equitable community.
Come Meet Marshall and discover what it means to be part of the Marshall University family!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.
- Work week is 37.5 hrs.
- A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
- Holidays – Employees receive 13 Paid Holidays
- Annual and Sick Leave – Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
- Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
- Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
- Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
- Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
- Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.
Position Title Program Coordinator Banner Position Number 000816 E-Class CX - Class Exempt FT - .53 or > Department SOM-Med School Student Affairs - MU9252 Job Description
The Program Coordinator within the Office of Student Affairs plays a critical role in ensuring the efficient and effective functioning of daily business operations. This position serves as the linchpin for coordinating a range of administrative activities, procurement processes, event planning, budget oversight, and database management. With a focus on maintaining seamless operations, the Program Coordinator collaborates closely with the Associate Dean of Student Affairs, the Director of Student Affairs , the Assistant Director of Student Financial Assistance, and the Assistant Director of Leadership Development and Wellness. This position is essential to the overall success of the department and the Joan C. Edwards School of Medicine.
- Manage the daily business operations for the Office of Student Affairs and serve as the point of contact for visitors
- Provides backup and support for the Office of Student Affairs
- Facilitate the creation, review, and processing of purchase orders and PARs
- Manage the purchasing, requisition, and Marketplace processes for the Office of Student Affairs
- Manage Student and Academic Affairs budgets and track expenditures
- Maintain up-to-date student information databases
- Oversee student lounges and address concerns as they arise
- Oversee and coordinate and oversee logistics, planning, and execution of student School of Medicine events
- Oversee the Astra room reservation system
- Manage, compile, and analyze on post-event surveys
- Development, distribution, and conducting initial analysis of online surveysAnalyze and report on student outcome measures
- Responsible for coordinating travel arrangements for students, faculty, and staff
- Manage the distribution of parking permits and other needed student items
- Administer the organization, communication and collection of funds for student group packages for medical board exam prep
- Administrative support contact for student organizations
- Performs all other duties as assigned
Salary Range $38,722 - $44,531 Salary is commensurate on education, experience, and internal equity Salary Type Salary Time Type Full-Time Work Location MUSOM - Marshall University School of Medicine
Must be able to perform all essential job duties as outlined in the job description.
- Bachelor’s degree in Business Administration or a related field
- Minimum two years or more of relevant work experience
- Master’s degree in Business Administration or a related field
- Knowledge of student affairs function; Banner experience
Posting Number MU1280E Open Date 08/07/2026 Close Date Open Until Filled Yes Special Instructions Summary
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelor's degree in Business Administration or a related field?
- Yes
- No
- * Do you have a minimum two years or more of relevant work experience?
- Yes
- No
- Resume
- Cover Letter
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