Program Coordinator

Jimmy Jazz; Hampton (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Tharros supports HQ ACC Flight Operations Division, providing daily administrative and personnel functions for the Directorate with 800+ personnel. You will track reports, manage personnel actions, and serve as SME for mandated programs, ensuring compliance and efficient operations in a high-security environment.

Responsibilities include processing military performance reports, awards, and decorations; managing UMD and manpower data; and coordinating security-related tasks.

Qualifications

• Secret clearance required.
• 3 years of experience supporting office operations and producing letters, reports, spreadsheets, graphs.
• Recent orderly room and personnel/administrative experience.
• Military evaluations/awards and decorations experience within the last 3 years.

Responsibilities

• Track and review directorate military performance reports, military feedback forms, and awards for 400+ personnel.
• Monitor military personnel action requests, track manpower and training transactions, and provide status reports.
• Serve as the resident SME for all mandated administrative support programs.
• Review unit programs for compliance with regulations, laws, policies, and squadron directives.
• Provide support for programs such as task management tools and security programs; develop procedures to track program status.
• Provide advice on policy and ensure employees meet requirements established by law and policy.
• Serve as the PoC for civilian and military position utilization; manage manpower documents and UMD changes.
• Develop procedures to ensure efficient operations and assist staff with guidelines and procedures.
• Assist A3 division Security Managers with trainings, visits, and inspections.
• Responsible for entry and alarm access letters.

Skills

Office operations

Administrative support

Military personnel records

Education

High school diploma

Job description

• Location 205 Dodd Boulevard,Hampton, VA, 23665,United States
• Employee Type Regular Full-Time
• Required Degree High school

Contact information

• Name Talent Acquisition
• Email [e-mail]

Tharros supports HQ ACC Flight Operations Division (A3T) with combat readiness and training of the Combat Air Forces. Support includes technical and subject matter expertise to develop and oversee policy for ACC flight operations, aircrew flying training, mission operations, and formal training programs.

In this role, you will be responsible to support military, government civilians and other contractors with daily administrative and personnel functions for the Directorate encompassing approximately 800+ personnel. Tasks include, but are not limited to:

• Track and review directorate military performance reports, military feedback forms, andmilitary awards and decorations for approximately 400+ military personnel using vPC (virtual personnel center). Submit weekly slides to directorate leadership with current status of military performance reports, forms, awards, and decorations.
• Monitor military personnel action requests, track personnel, manpower and training transactions, and provide status reports to management. Review and correct personnel records as needed for 400+ military personnel, 200+ civilians, and 100+ contractor personnel.
• Serve as the resident SME for all mandated administrative support programs.
• Review unit programs for compliance with regulations, laws, policies, and squadron commander directories.
• Provide support for programs such as task management tool, GTC, facilities management, drug demand reduction program, health care program, fitness program, safety program, ADPE accounts, security program, and supply program. Develop and recommend procedures to track programs status and maintain program health, and implement them if approved. Identify and respond to trends of programs and help keep them operating at or abovesatisfactory levels. Communicate guidance to squadron members.
• Provide advice on policy and recommend procedures for executing directives related to associated programs. Assist Government in ensuring assigned members are aware of individual requirements established by law and/or policy.
• Serve as the PoC for both civilian and military position utilization. Maintain manpower manning documents. Review requests for revised manpower authorizations and make recommendations for approval or disapproval. Receive changes to UMD and notify appropriate officials and flows up with appropriate actions. Review UMD monthly and analyze manpower documents for accuracy and ensure that products are distributed to customers.
• Develop and recommend effective procedures to ensure effective and efficient operations of the office. Provide advice to staff in the organization on administrative, clerical, and procedural requirements. Assist other clerical staff in locating and selecting the appropriate guidelines, references, and procedures for application to specific cases.
• Assist the A3 division Security Managers. Accomplish all required security training, input visit requests into DISS or through A2/SSO, coordinate re-investigations and read-in access, and conduct quarterly inspections with members of A3 or the 633 ABW Security Office.
• Responsible for necessary entry access letters and alarm access letters.

Requirements

• Secret clearance required
• 3 years of experience supporting office operations and producing letters, reports,spreadsheets, graphs, etc.
• Recent orderly room and personnel/administrative experience
• Military evaluations/awards and decoration program experience within the last 3 years

Summary

Tharros combines extensive cyber defense knowledge with the world’s preeminent vulnerability expertise to identify and defend against attacks before they become problems. Working at mission speed, we harden mission systems faster and secure them for longer, so agencies never lose the mission edge. Tharros lifts the veil of enterprise cybersecurity to detect zero days before they affect you, enabling mission maneuverability and the confidence to move missions forward.

In the ever-evolving realm of cyberspace, we are dedicated to becoming the paramount defender in the 5th warfighting domain. By pioneering innovative security solutions and fostering an environment of continuous learning and vigilance, we aim to protect the interests of our nation’s security. Our commitment to excellence in cybersecurity will establish new benchmarks, transforming the digital landscape into a secure and thriving frontier for future generations.

Tharros. See Everything. Secure Anything.

Tharros is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and make employment decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected status.