Program Coordinator

University of Miami; Coral Gables (FL); On-site; USD 44,000 - 52,000; Full time

Job summary

The University of Miami is seeking a full-time Program Coordinator to support strategic program development, manage online professional development platforms, and oversee daily program operations including logistics and data analysis.

You will work with program managers to track progress, coordinate training sessions, set up webinars, maintain training records, and support LMS tools. A Bachelor’s in HR and at least 1 year of HR experience are preferred.

Qualifications

• Bachelor’s Degree in HR, HR Management, Education or a related field.
• 1 year of human resources experience in career development, training and development and or workforce engagement.

Responsibilities

• Provides logistical and administrative support to Program Managers, the Manager of Professional and Leadership Development, and Directors in the implementation of development programs.
• Works with program managers to develop and implement new methods to track program participants’ progress using tools such as Onbase, Excel and others.
• Monitors and supervises activities in accordance with training program plans.
• Supports program managers with logistics for the programs (design of room layout, catering, training materials, etc.)
• Evaluates program effectiveness and offers suggestions for improvements.
• Works with LMS Administrator to maintain training records.
• Research and support the implementation and integration of online platforms to support and enhance development programs.
• Communicates with participants to confirm registration and answer general questions.
• Prepares materials and documents for training programs and keeps updated inventory of training materials.
• Coordinates scheduling of program sessions and designated rooms.
• Coordinates collection, compilation, and analysis of program activity data.
• Coordinates day-of logistics and synchronizes efforts with the program assistants and administrative assistant to assure sessions are set up as designed.
• Serves as a technical producer for on-line offerings and orientation programs. Set up webinars, send invitations and follow-up materials, and provide technical support as the tech host during virtual live events.
• Works with Talent and Organizational Development manager to review and update project plans and materials for programs and initiatives.
• Serves as an advisor during training with participants.
• Manages virtual and in person classroom unexpected situations.
• Manage training material inventory with the support of the program assistant, responsible for the ordering and reordering of training materials.
• Performs other duties as assigned.

Skills

Logistics coordination

Administrative support

Communication

Problem solving

Education

Bachelor’s Degree in HR or related field

Tools

Onbase

Excel

LMS

Job description

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.

The Department of Talent & Organizational Development is currently seeking a full time Program Coordinator. The Program Coordinator supports strategic and organizational development programs which includes managing online professional development platforms. The Program Coordinator also supports the day-to-day operations of programs, which includes logistics, training data analysis, coordination of resources, and classes or sessions.

Primary Responsibilities

• Provides logistical and administrative support to Program Managers, the Manager of Professional and Leadership Development, and Directors in the implementation of development programs.
• Works with program managers to develop and implement new methods to track program participants’ progress in the development programs using tools such as Onbase, Excel and others.
• Monitors and supervises activities in accordance with training program plans.
• Supports program managers with logistics for the programs (design of room layout, catering, training materials, etc.)
• Evaluates program effectiveness and offers suggestions for improvements.
• Works with LMS Administrator to maintain training records.
• Research and support the implementation and integration of online platforms to support and enhance development programs.
• Communicates with participants to confirm registration and answer general questions.
• Prepares materials and documents for training programs and keeps updated inventory of training materials.
• Coordinates scheduling of program sessions and designated rooms.
• Coordinates collection, compilation, and analysis of program activity data.
• Coordinates day-of logistics and synchronizes efforts with the program assistants and administrative assistant to assure sessions are set up as designed.
• Serves as a technical producer for on-line offerings and orientation programs. Set up webinars, send invitations and follow-up materials, and provide technical support as the tech host during virtual live events.
• Works with Talent and Organizational Development manager to review and update project plans and materials for programs and initiatives.
• Serves as an advisor during training with participants.
• Manages virtual and in person classroom unexpected situations.
• Manage training material inventory with the support of the program assistant, responsible for the ordering and reordering of training materials.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Working knowledge of current human resources, leadership development and workforce engagement trends and practices
• Great problem-solving skills, resourceful and capable of taking the initiative when needed
• Analytical abilities and results oriented
• Excellent organizational skills
• Strong interpersonal, presentation and written communication skills
• Excellent customer services skills with ability to interact with all organizational levels: faculty, staff, physicians, and senior leadership
• Creative thinker, solutions-oriented leader with superior influencing, communication, facilitation, and interpersonal skills

Education Requirements (Essential Requirements):

• Bachelor’s Degree in Human Resources, Human Resource Management, Education or a related field.

Work Experience Requirements (Essential Requirements):

• 1 year of human resources experience in career development, training and development and or workforce engagement.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff