Program Coordinator

American Association of Colleges of Osteopathic Medicine (AACOM); Bethesda (MD); Hybrid; USD 62,000 - 67,000; Full time

Benefits offered by this job

Annual bonus program

403(b) retirement plan

Medical, dental, vision insurance

Life insurance and disability

Flexible Spending Account

12 annual company-paid holidays

Vacation and sick leave

Professional development

Job summary

AACOM seeks a Program Coordinator to help manage GME initiatives, programs, meetings, events, member engagement, and communications. You will support data reporting, research, and cross-divisional projects, using AI-enabled tools to improve efficiency while maintaining quality and confidentiality.

This role requires strong organization, customer service, and the ability to work collaboratively across teams, with opportunities for professional development and flexible work arrangements.

Qualifications

• Bachelor’s degree required.
• Three or more years of program or project coordination experience.
• Experience delivering customer service and supporting membership programs.

Responsibilities

• Support development, implementation, and evaluation of GME programs.
• Assist with research, writing, reporting, surveys, and data analysis.
• Support KPI data collection and reporting.
• Coordinate meetings, webinars, and events; manage RSVPs and logistics.
• Maintain program documents and databases.
• Use AI-enabled tools to improve efficiency while protecting confidentiality.

Skills

Attention to detail

Organizational skills

Communication

Teamwork

Self-motivation

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Outlook

SharePoint

Tableau

Job description

AACOM is seeking a Program Coordinator to support programs, projects, and initiatives within our Graduate Medical Education (GME) Initiatives team. This role coordinates a variety of activities across GME and Medical Education, including programs, meetings and events, member engagement, communications, clinical education initiatives, data and reporting, and cross-divisional projects.

This is an excellent opportunity for an organized and collaborative professional who enjoys coordinating multiple priorities, working across teams, and using technology and creative problem-solving to keep projects moving forward.

Our Ideal Candidate Is Someone Who

• Is highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines
• Communicates clearly and provides excellent service to internal and external stakeholders
• Takes initiative, follows through, and can work independently while collaborating effectively across teams
• Is comfortable using technology, including AI-enabled tools, to improve efficiency and support high-quality work
• Enjoys coordinating projects, programs, meetings, events, and communications

About Aacom

The American Association of Colleges of Osteopathic Medicine, or AACOM, was founded in 1898 to lend support and assistance to the nation's osteopathic medical schools, and to serve as a unifying voice for osteopathic medical education. The association is guided by its Board of Deans of member colleges of osteopathic medicine, and various other member councils and committees.

AACOM represents and advances the continuum of osteopathic medical education by:

• Supporting our member institutions as they educate the future physician workforce
• Increasing awareness of osteopathic medical education and osteopathic medicine
• Promoting excellence in medical education, policy, research, and service and
• Fostering innovation and quality throughout medical education

What You’ll Do

Program Development and Evaluation

• Support the development, implementation, and evaluation of GME programs and initiatives.
• Assist with research, writing, reporting, surveys, quality improvement activities, and basic data analysis.
• Support the collection and reporting of KPIs and impact data.

Events, Membership, and Communications

• Coordinate task forces, work groups, meetings, webinars, and events, including scheduling, materials, communications, RSVPs, and logistics.
• Support professional development, special interest groups, and other membership programs and engagement activities.
• Maintain and analyze membership data and develop web content, newsletters, presentations, and other communications for internal and external audiences.

Clinical Education and Project Coordination

• Support selected clinical education initiatives, pilots, tools, partnerships, and educational offerings.
• Coordinate projects across GME, Medical Education, and UME Services, maintaining project plans, milestones, responsibilities, and follow-up.
• Work across teams to track responsibilities and dependencies, coordinate updates, and keep projects moving forward.

Program Administration and Documentation

• Coordinate meeting agendas and minutes, schedules, travel arrangements, and other program and project materials.
• Maintain program documents, databases, trackers, email lists, and contact information.
• Use AI-enabled tools when appropriate to improve efficiency while maintaining accuracy and confidentiality.

Who We Need

Education & Experience

• Bachelor’s degree.
• Three or more years of relevant program or project coordination experience is preferred, including experience delivering exceptional customer service and supporting professional membership programs.

Knowledge, Skills, & Abilities

• Exceptional attention to detail and strong organizational skills.
• Ability to prioritize multiple responsibilities in a fast-paced, deadline-oriented environment.
• Strong teamwork and relationship-building skills with internal and external stakeholders.
• Ability to use AI-enabled tools appropriately to streamline work while maintaining quality, confidentiality, and sound judgment.
• Strong self-motivation and ability to work effectively with minimal supervision.
• Excellent written and verbal communication skills.
• Experience coordinating meetings and events, including virtual meetings and webinars.
• Proficiency with Microsoft Word, Excel, Outlook, and SharePoint.
• Familiarity with data visualization tools such as Tableau.
• Strong research skills and the ability to exercise independent judgment and resolve issues efficiently.

What We Do For You

• Annual bonus program
• 403(b) with generous employer contribution
• Company-paid medical, dental, and vision insurance
• Company-provided life insurance, short-term disability, and long-term disability plans
• Flexible Spending Account
• 12 annual company-paid holidays
• Vacation & sick leave benefits
• Professional development opportunities
• And more!

Compensation And Work Arrangement

This is a full-time, exempt position with a remote work arrangement. Travel to AACOM headquarters in Bethesda, Maryland, for in-person GME team meetings is required a few times each year. Travel to AACOM's annual conference and key GME-related conferences is also required. Occasional evening meetings and/or webinars may be necessary. The salary range for this position is $62,400 to $67,100 an nually.

Additional Information

AACOM is committed to fostering an inclusive and respectful workplace. We provide equal employment opportunities to all applicants and employees and do not discriminate based on any legally protected status or characteristic . All employment decisions are made based on individual qualifications, merit, and organizational need. If you require an accommodation due to a disability, please inform your recruiter.