Program Coordinator

IDS International; Arlington (VA); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Competitive Hourly Pay

Benefits

Job summary

IDS International is hiring a Program Coordinator to support daily operations of a federal program in a fast-paced, compliance-driven environment. You will coordinate staffing, maintain trackers, and assist with onboarding/offboarding, while collaborating with HR, Security, and PMO leadership to ensure contract and labor requirements are met.

The role emphasizes organization, clear communication across teams, and meticulous data management, with a preference for candidates holding a Top Secret

Qualifications

• 3+ years of experience supporting program management.
• Top Secret security clearance- preferred
• SharePoint Experience, Microsoft 365 proficient

Responsibilities

• Support daily program operations, including coordination of staffing, schedules, and site coverage
• Maintain accurate trackers for personnel, onboarding status, clearance verification, PTO, and site assignments
• Assist with onboarding and offboarding processes, ensuring all required documentation is completed and submitted on time
• Coordinate with HR, Security, and PMO leadership to ensure compliance with contract, clearance, and labor requirements
• Track and report attendance, labor hours, and schedule changes to program leadership
• Serve as a point of contact for employees regarding administrative questions, scheduling updates, Paid Time off, and procedural guidance
• Assist program leadership with data calls, client reporting, and internal audits as required
• Ensure sensitive information is handled appropriately and in accordance with security and privacy requirements

Skills

Program coordination

Attention to detail

Communication

Tools

SharePoint

Microsoft 365

Job description

Job Title

Program Coordinator

Why IDS?

IDS believes in resolving conflict, building innovative approaches to do so. Combining operational expertise with an intimate understanding of today’s greatest challenges, we bring our customers the solutions required for success in a complex and multidimensional world. IDS tailors solutions for a diverse range of government, military, nonprofit, and public-sector clients.

Locations

Arlington, VA

Shifts Available

Please note, candidates must be flexible. Shift times are general hours; some projects may require earlier or later reporting based on customer requirements.

Job Description

The Program Coordinator supports the day-to-day operations and administrative functions of a federal program. This role works closely with program leadership, site personnel, HR, security, and the client to ensure staffing coordination, compliance requirements, and program data are managed accurately and on schedule. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, compliance-driven environment while maintaining clear and professional communication across teams.

Key Duties

• Support daily program operations, including coordination of staffing, schedules, and site coverage
• Maintain accurate trackers for personnel, onboarding status, clearance verification, PTO, and site assignments
• Assist with onboarding and offboarding processes, ensuring all required documentation is completed and submitted on time
• Coordinate with HR, Security, and PMO leadership to ensure compliance with contract, clearance, and labor requirements
• Track and report attendance, labor hours, and schedule changes to program leadership
• Serve as a point of contact for employees regarding administrative questions, scheduling updates, Paid Time off, and procedural guidance
• Assist program leadership with data calls, client reporting, and internal audits as required
• Ensure sensitive information is handled appropriately and in accordance with security and privacy requirements

Requirements

• 3+ years of experience supporting program management
• Top Secret security clearance- preferred
• SharePoint Experience, Microsoft 365 proficient

Compensation

• Competitive Hourly Pay
• Benefits

Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds, but may vary depending on the position. Regular and predictable attendance is essential.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status, and any other characteristic protected by federal, state, and local law.

If you are unable to apply through the portal and need to speak to someone about necessary accommodations to apply, please email [e-mail] and we will follow up with you. Do not submit resumes and applications through this email.