Program Coordination Advisor

U.S. House of Representative; Washington (District of Columbia); On-site; USD 122,000 - 130,000; Full time

Job summary

The Emergency Management Division, Office of the Sergeant at Arms, U.S. House of Representatives, seeks a Program Coordination Advisor to manage external coordination and oversight of key emergency management programs.

The incumbent serves as a liaison with Legislative Branch organizations, Federal agencies, and private sector partners to guide program operations, budget planning, staffing, and resource allocation.

Qualifications

• Bachelor's degree in emergency management or related field.
• Experience managing programs with stakeholder engagement.
• Ability to analyze data and develop reports for senior staff.

Responsibilities

• Serve as liaison with House partners and external stakeholders.
• Guide project planning by setting objectives, timelines, and milestones.
• Provide analytical and advisory support to senior personnel.
• Prepare budget analyses, forecasts, and briefings for leadership.
• Coordinate meetings, minutes, and communications across teams.

Skills

Adaptability

Collaboration

Communication

Customer Orientation

Decision Making

Organizational Awareness

Planning and Coordination

Problem Solving

Education

Bachelor's degree in emergency management

Master's degree in emergency management

Job description

Program Coordination Advisor

Emergency Management Division

Salary: $122,345 - $129,700

This is a non-supervisory position.

Job Summary

TheEmergency Management Division, Office of the Sergeant at Arms (SAA), U.S. Houseof Representatives, seeks a qualified professional to manage externalcoordination and oversight of key programs. The incumbent serves as a liaisonwith Legislative Branch organizations, Federal agencies, and private sectorpartners. Responsibilities includes providing guidance on program operations,budget planning, staffing, resource allocation, and program protection.

Duties

• Serves as Sergeant at Arms liaison to key House partners, maintaining effective working relationships with personnel across contracts, finance, human resources, logistics, and security, and other stakeholder groups to support emergency management and continuity program coordination.
• Guides and supports project planning by setting objectives, timelines, and milestones; communicating expectations and products; and ensuring effective collaboration among team members and stakeholders.
• Provides analytical and advisory support to House partners, including rapid responses to senior House personnel and cross-cutting issues.
• Supports the development, review, and analysis of policies, plans, and procedures related to budget, security, program protection, and administration.
• Conducts financial analysis, tracking, and forecasting of budgetary items, programs, and projects.
• Prepares reports, briefings, and written and verbal communications for senior audiences and maintains regular coordination with internal and external partners to ensure program alignment and shared situational awareness.
• Monitors schedules, activities, and calendars; identifies and reports items of significance and coordinates senior staff visits and briefings on behalf of the House.
• Participates in meetings and working groups, capturing and disseminating meeting minutes and key takeaways to relevant personnel.
• Supports exercises and special events, as needed.
• Supports activation of the House Operations Center and personnel deployment, as necessary.
• Serves as a watch officer in the House Operations Center Duty Program 1-4 days per month.
• Acts to support the Deputy Assistant and carry out various assignments which further the goals of EMD.
• Performs other duties as assigned.

Job Requirements

• Experience managing programs by planning, engaging with stakeholders, identifying risks, and tracking milestones.
• Experience performing emergency management functions (e.g., mitigation, preparedness, response, recovery, and continuity).
• Experience analyzing information and data to develop reports and presentations for senior staff.
• Experience tailoring both written and verbal communications to varied audiences, maintaining clarity under tight timelines, and proactively resolving misunderstandings through concise, well-structured messaging.
• Experience fostering unity of effort, facilitating cross organizational cooperation, and engaging partners to shape exercise objectives, synchronize resources, and ensure alignment with stakeholder priorities.
• Bachelor's degree in emergency management, crisis management, homeland security, related field, or equivalent work experience.

Preferred Qualifications

• Emergency management certification.
• Experience supporting development of strategic plans and multi-year budgets.
• Experience assessing threats and risks.
• Master's degree in emergency management, crisis management, homeland security, related field, or equivalent work experience.

Skill Requirements

Skills essential and needed at entry to perform the job

CORE

• Adaptability - Ability todeal calmly and effectively with high stress situations and work persistentlywhen facing obstacles. Ability to work well in ambiguous situations, adjustquickly to change, and easily consider new approaches.
• *Collaboration - Ability to foster a sense of unity and trust within teams, breaking down silos and promoting teamwork across departments. Ability to encourage and facilitate cooperation, pride, trust, and group identity. Skill in working with others to achieve goals.
• *Communication - Ability to convey ideas and information to differentaudiences through verbal and written means. Knowledge of different writingtechniques for different document types and purposes. Ability to create written documents that are complete, grammatically accurate, and technically sound. Ability to articulate ideas clearly through speech.
• *Customer Orientation - Values and delivers high quality, professional, responsive, and innovative service to internal and external customers. Builds and maintains effective customer relations that result in satisfaction; holds self and others accountable for quality outcomes.
• *Decision Making - Skill in making sound, well-informed, and objective decisions, taking into consideration the potential impact and implications of the decisions. Ability to commit to action even in uncertain situations.
• *Organizational Awareness- Knowledge of the structure, functions, and dynamics present within the U.S. House of Representatives and the Office of the Sergeant at Arms. Knowledge of relevant policies and procedures that govern the organization. Knowledge of how the Sergeant at Arms fits within the broader context of Federal agencies and how it contributes to government functioning.
• *Planning and Coordination - Ability to organize work, set priorities, and determine resource requirements. Ability to determine short-term or long-term goals and strategies to achieve them. Ability to coordinate with others to accomplish goals. Skill in monitoring progress in relation to desired outcomes.
• * Problem Solving - Ability to identify problems; skill in determining accuracy and relevance of information. Ability to use sound judgment to generate and evaluate alternatives, develop effective solutions, and make recommendations.

LEADERSHIP

• Financial Management -Knowledge and application of the basic principles, practices, and methods offinancial management. Knowledge of financial processes and procedures relevantto the organization.
• Policy Knowledge and Development - Knowledge of policies and procedures pertaining to the U.S. House of Representatives and the Sergeant at Arms. Ability to develop, implement, and maintain internal policies.
• *Project Management - Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and performance.
• *Stakeholder Management - Knowledge of the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to the U.S. House of Representatives and the Sergeant at Arms.
• Strategic Planning- Leads and develops the Sergeant at Arms’ organizational strategies by setting priorities, formulating objectives, managing resources and risks, implementing plans, monitoring progress, and evaluating outcomes.
• *Project Management- Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and performance.
• *Stakeholder Management - Knowledge of the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to the U.S. House of Representatives and the Sergeant at Arms.
• Strategic Planning - Leads and develops the Sergeant at Arms’ organizational strategies by setting priorities, formulating objectives, managing resources and risks, implementing plans, monitoring progress, and evaluating outcomes.

SPECIALTY

• Administrative Support- Knowledge of planning, coordination, and execution of business functions, resource allocation, and production for the operation of a division or the Sergeant at Arms.
• Budgeting - Knowledge and application of the principles and practices of budget administration, including preparing, formulating, justifying, reporting on, and executing the budget.
• *Congressional Awareness and Tact - Knowledge of the internal and external influences that impact the work of the organization. Ability to maintain a nonpartisan approach when addressing work and interacting with others. Knowledge of organizational reality and ability to act accordingly.
• Data and Information Management - Knowledge of principles, procedures, and tools involved in organizing and maintaining information and data. Ability to develop data warehouses and information management systems to improve the accuracy, integrity, accessibility, and security of data and information at the Sergeant at Arms.
• *Emergency and Security Plan Writing - Skill in preparing written documentation to transfer technical information about emergency and security requirements and procedures to audiences with varying levels of technical knowledge.
• *Emergency Management - Skill in coordinating and managing resources, protocols, and responsibilities pertaining to the mitigation of, preparedness for, response to, and recovery from an emergency.
• Facilities Knowledge - Knowledge of the physical layout and regulations governing the use of the Capitol and House Office Buildings.
• Ground/Physical Safety and Security - Knowledge of the laws, regulations, and guidelines related to securing House personnel and property. Ability to apply understanding of security policies and procedures to ensure the continuous safety of all House staff and facilities. Ability to provide safety and security information and guidance to staff.
• Information Security - Knowledge of the principles, methods, and tools for protecting information and information systems from unauthorized access, use, disclosure, disruption, modification, or destruction in order to provide confidentiality, integrity, and availability.
• Information Technology Expertise - Knowledge of information technology software and related industry practices to facilitate day-to-day Sergeant at Arms operations and the integration of information systems. Skills in ensuring information technology products, services, and practices comply with legal and regulatory requirements.

Physical Requirements and Work Environment

• This joboperates in both a typical office environment and a field environment (e.g.,House buildings, garages, grounds, facilities, checkstands, etc.), which issubject to typical weather conditions and temperatures. Actual weight handledvaries, but the role involves handling items including books, documents, andequipment weighing up to 65 lbs. The incumbent should be capable of meetingphysical requirements, which may include sitting, lifting, bending, crouching,walking, and standing.

Security Requirements

• Top Secret clearance with SCI required upon entry.

Other Significant Factors

• Job requires on-call support.
• Job requires occasional travel.
• Job may be required to report to work in all conditions.
• Job may require various shifts, extended hours, or weekends.

Work Schedule

Full-time, permanent. Monday-Friday, 8:30 a.m.-5:00 p.m.

Must be able to work outside of normal business hours; evenings and weekends may be required.

Applicants will be considered without regard to race, color, national origin, religion, sex (including marital or parental status), disability, or age.

The SAA is an equal opportunity employer and is committed to building and maintaining an inclusive and diverse work environment.

Employment with the U.S. House of Representatives is at-will. This position has been determined to be EXEMPT from the overtime provisions of the Fair Labor Standards Act.

Employment is contingent upon satisfactorily completing a criminal history records check.

A preemployment drug test is required for positions requiring a security clearance.

Hiring for this position is governed by the Veterans Employment Opportunities Act.