Program Coor

University of Mississippi; Mississippi; On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Mississippi’s Student Disability Services unit is seeking a coordinator to oversee day-to-day fiscal, administrative, and operational activities for a defined program. The role involves supporting grant planning, budgeting, reporting, and program administration within a vibrant university setting.

The position emphasizes building relationships with state, federal, and private agencies, coordinating events, and ensuring compliant administrative processes, including testing

Qualifications

• Bachelor's degree required.
• Relevant experience in program administration or related field.

Responsibilities

• Assists in managing daily operations of the projects, programs or office to which assigned.
• Establishes and maintains a recordkeeping system and enters data into records or databases as needed.
• Plans and develops methods and procedures for implementing projects.
• Establishes and maintains productive relationships with state, federal, and private agencies as directed.
• May coordinate events or conferences, from planning and advertising to contracting for services and registrations.
• Initiates contractual agreements between the University of Mississippi and outside agents for supervisor review.

Education

Bachelor's degree

Job description

The University of Mississippi - fondly referred to as Ole Miss - stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member - student, faculty, and staff - can achieve their fullest potential.

Department:

Student Disability Services

Job Summary:

Coordinates day-to-day fiscal, administrative, and operational activities of a defined, program or set of funded activities. Programs are usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a subset of an integrated funded program activity. Duties typically include assisting with grant planning and administration, fiscal, budgetary, and/or other associated transactions, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.

Job Description:

• Assists in managing daily operations of the projects, programs or office to which assigned.
• Establishes and/or maintains a recordkeeping system for programs, projects or office to which assigned and enters data into records or into system databases as appropriate and as needed.
• Plans and develops methods and procedures for implementing projects.
• Establishes and maintains productive relationships with state, federal, and private agencies as appropriate and as directed.
• May coordinate events or conferences, from planning and advertising, to contracting for services from vendors, to registration and event completion.
• Initiates contractual agreements between the University of Mississippi and outside agents for supervisors review and signature.

Student Support:

• Assist with overseeing all aspects of the Student Disability Services Testing Center.
• Assist with coordinating the daily operations of the Student Disability Services Testing Center.
• Ensure students are receiving their approved accommodations in an alternative testing environment.
• Ensure tests are administered according to the information provided by the course instructor.
• Schedule and administer paper-based and computer tests to students with accommodations.
• Review, approve, deny, and reschedule test requests for individualized student testing.
• Review and prepare test materials, print exam instruction forms, print exams, and prepare packets to be returned to the instructor.
• Assist with scheduling and assigning scribes and readers to students requiring specialized accommodations.
• Train students on navigating their student portal to schedule tests, renew accommodations, and apply for additional accommodations.
• Check in students, review photo identification, and assign lockers and seats to students.
• Ensure specialized assistive technology and software are available for exams.
• Troubleshoot technical issues that arise with the administration of computer based exams.

Faculty Support:

• Answer information inquiries from faculty and explain testing procedures and policies.
• Train faculty on navigating the instructor portal.
• Assist instructors with completing the alternative testing agreement for their courses.
• Assist instructors with uploading tests for their students.
• Secure tests that are dropped off by the instructor and make copies of the test, tables, and formula sheets.
• Return tests to instructors and keep an accurate record of test returns.
• Resolve complaints from instructors and facilitate a solution.
• Ensure academic integrity by securing exam materials and building trust with faculty members who utilize the testing center.

General Administrative Duties:

• Answer general information inquiries and consistently communicate with students and faculty regarding testing procedures and policies.
• Develop, update, and implement testing policies and procedures.
• Review data and trends to determine testing progression for the future.
• Prepare data reports and track testing progression throughout the semester and provide this information to administrators of the University.
• Submit reports to other testing stakeholders on campus.
• Collaborate with external organizations to determine testing trends.
• Assist Testing Center Manager with supervising and training proctors, student workers, and graduate assistants.
• Cross train staff members from the main office on testing procedures.
• Collaborates with the Main SDS office to provide information on the facility, faculty, and students.
• Maintain confidentiality and security of all testing materials.

Preferred Qualifications:

• Previous accommodated testing experience preferred

Substitution Statement:

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications:

Bachelor's (Required)

Experience:

Relevant experience