Program Business Analyst

Leidos Inc; SOUTH PLAINFIELD (NJ); On-site; USD 90,000 - 110,000; Full time

Job summary

Leidos is seeking an experienced Program Business Analyst to support large information technology programs for our Utility Technologies Solutions team in New Jersey. The role focuses on program governance, document control, portfolio planning, reporting, and coordination across multiple projects.

The ideal candidate will work with a Senior Program Manager/Portfolio Manager and other stakeholders to maintain records, prepare reviews, support stage-gate activities, and continuously improve program

Qualifications

• Bachelor's degree with 4+ years of project support experience.
• 4+ years in business analysis, PMO/EPMO support, project controls, or related function.
• Experience supporting project governance, documentation, deliverable tracking, and management reporting.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, and Teams.

Responsibilities

• Provide day-to-day program management and business analysis support to a Senior Program Manager/Portfolio Manager across multiple active projects and workstreams.
• Coordinate and review EPMO stage-gate scorecards, project artifacts, and supporting documentation to ensure requirements are complete and projects are prepared for formal review and approval.
• Identify missing or incomplete stage-gate requirements, communicate findings to project teams, and track outstanding items through resolution.
• Partner with Project Managers, IT Managers, Project Controllers, Schedulers, and other stakeholders to ensure project deliverables are completed, approved, organized, and maintained in the appropriate repositories.
• Gather, organize, validate, and summarize project and portfolio data to support program leadership with planning, prioritization, reporting, and management reviews.

Skills

Organization

Attention to detail

Communication

Multitasking

MS Office

SharePoint

Governance

Project coordination

Education

Bachelor's degree in CS/IS/Management/Business Admin or related field

Tools

SharePoint

Smartsheet

ServiceNow

Job description

Description

Leidos is seeking an experienced Program Business Analyst to support large information technology programs for our Utility Technologies Solutions team. In this role, you will provide program and project management support across a portfolio of IT projects supporting electric utility operations, technology modernization, and evolving grid initiatives for our utility client. You will help ensure projects remain organized, on track, and aligned with established governance and delivery standards while adhering to Leidos' Mission, Vision, and Values.

The Program Business Analyst will support a Senior Program Manager/Portfolio Manager across a portfolio of utility IT projects, with a focus on project governance, document control, portfolio planning, reporting, and operational coordination. This role will work closely with Project Managers, IT Managers, Project Controllers, Schedulers, EPMO, and other business and technical stakeholders to help ensure projects meet established requirements and remain on track throughout the project lifecycle. The role will support stage-gate activities, maintain project and program documentation, coordinate portfolio information, assist with long-range planning, and help improve program processes and controls.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working across multiple projects and stakeholders in a fast-paced environment.

Location

This position is based in South Plainfield, New Jersey, and requires onsite work three days per week, Tuesday through Thursday. Qualified candidates must reside within a reasonable commuting distance and be able to work onsite on these days.

Salary

This position pays a salary in the range of $90,000 to $110,000 annually.

Responsibilities

• Provide day-to-day program management and business analysis support to the Senior Program Manager/Portfolio Manager across multiple active projects and workstreams.
• Coordinate and review EPMO stage-gate scorecards, project artifacts, and supporting documentation to ensure requirements are complete and projects are prepared for formal review and approval.
• Identify missing or incomplete stage-gate requirements, communicate findings to project teams, and track outstanding items through resolution.
• Partner with Project Managers, IT Managers, Project Controllers, Schedulers, and other stakeholders to ensure project deliverables are completed, approved, organized, and maintained in the appropriate repositories.
• Gather, organize, validate, and summarize project and portfolio data to support program leadership with planning, prioritization, reporting, and management reviews.
• Develop and maintain program-level trackers, status reports, presentations, meeting materials, action items, decisions, risks, issues, dependencies, and other management information.
• Support EPMO and program process-improvement initiatives by reviewing existing processes, identifying opportunities for improvement, and assisting with the development and implementation of more efficient processes and procedures.
• Establish, maintain, and continuously improve document-control processes and procedures for program and project documentation.
• Create and maintain SharePoint sites, document libraries, folder structures, permissions, and project records in accordance with established standards.
• Ensure required project documentation is complete, accurate, appropriately approved, and stored in the designated repository.
• Serve as a point of contact for project documentation inquiries, requests, SharePoint access, and document retrieval.
• Support project gates, audits, regulatory activities, and other governance requirements by gathering, organizing, reviewing, and tracking required documentation.
• Coordinate document requests associated with internal audits and work with project teams to ensure requested records are provided accurately and on schedule.
• Support SOWs, Change Requests, T&M resource requests, and related procurement activities, including initiating and tracking requests in ServiceNow and maintaining executed documentation.
• Assist with onboarding and offboarding project resources, including required documentation, system and network access, equipment, and other client processes.
• Coordinate and track system access requests, including SAP and other required applications, and assist with follow-up and escalation when necessary.
• Track client-issued assets and coordinate equipment issuance and return as resources join or leave projects.
• Proactively monitor resource access and other time-sensitive requirements and coordinate with appropriate stakeholders to prevent interruptions.
• Coordinate project and program meetings, prepare meeting notes, document decisions and action items, and follow up with responsible stakeholders.
• Maintain confidentiality and appropriate handling of sensitive project, financial, contractual, employee, and client information.
• Provide additional project, program, and business analysis support as needed.

Required Education & Experience

• Bachelor's Degree in Computer Science, Information Systems, Management, Business Administration or another related field required with 4+ years of project support experience.
• 4+ years of experience in business analysis, program/project support, PMO/EPMO support, project controls, document control, or a related function, with experience supporting multiple projects or workstreams.
• Experience supporting project governance processes, project documentation, deliverable tracking, and management reporting.
• Strong organizational and analytical skills with exceptional attention to detail.
• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Strong written and verbal communication skills with the ability to communicate effectively with project teams and management.
• Demonstrated ability to work independently, take initiative, identify required follow-up, and drive assigned activities to completion.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, and Teams.
• Experience using SharePoint or another enterprise document management platform.
• Ability to work effectively in a fast-paced environment.

Preferred Qualifications

• Directly supporting a Senior Program Manager, Portfolio Manager, PMO, or EPMO.
• Knowledge of stage-gate project governance, project scorecards, or similar project lifecycle processes.
• Proficiency with ServiceNow.
• Familiarity with Smartsheet or other project/program management and reporting tools.
• Background supporting project audits, audit readiness, regulatory requirements, or compliance activities.
• Understanding of SOWs, Change Requests, procurement processes, or T&M resources.
• Proficiency with SharePoint administration, records management, and document-control standards.
• Demonstrated ability to identify and implement process improvements.
• Experience supporting utility, energy, infrastructure, or other regulated-industry projects.

This position requires access to information subject to U.S. Department of Energy 10 CFR Part 810 export control requirements. To be eligible for the required access, candidates must meet client's Part 810 requirements, which may include being a U.S. citizen or national, a non-conditional U.S. lawful permanent resident (Green Card holder), a qualifying Protected Individual, or an eligible citizen/national/permanent resident of a Generally Authorized destination. Eligibility and required documentation will be confirmed as part of the onboarding process.

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.

Pay Range

Pay Range: Pay Range $73,450.00 - $132,775.00

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer including (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.