Program Associate (PSFG)

Peace and Security Funders Group - Washington, D.C.; Washington (District of Columbia); On-site; USD 42,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid vacation and sick leave

Professional development funds

Job summary

Peace and Security Funders Group (PSFG) seeks a full-time Program Associate reporting to our Executive Director in the Washington, D.C. office.

The incumbent will support our team across all programs and activities, functioning independently with minimal supervision while managing multiple projects and contributing to a diverse, inclusive workplace. The ideal candidate will demonstrate commitment to DEI, strong organizational skills, and the ability to collaborate with a broad range of funders,

Qualifications

• Commitment to DEI and continued learning in this area.
• Excellent attention to detail and ability to manage multiple projects.
• Can-do, creative, problem-solving attitude.
• Interest in working in a small team and adaptability.
• Ability to take initiative with minimal supervision.
• Strong relationships with diverse stakeholders and effective collaboration.
• Excellent writing and editing skills.
• Passion for PSFG mission and vision.

Responsibilities

• Coordinate logistics for PSFG meetings; take notes and produce follow-ups; coordinate with venues and vendors.
• Manage Executive Director’s calendar; schedule meetings and travel.
• Prepare monthly expense reports and assist with budget tracking; manage PSFG email lists.
• Update and maintain PSFG website; assist with data entry and proofreading.

Skills

Diversity and inclusion commitment

Attention to detail

Project management

Communication

Interpersonal skills

Writing and editing

Teamwork

Time management

Initiative

Tools

Microsoft Excel

Microsoft Word

Twitter

Job description

The Peace and Security Funders Group (PSFG) is a global network of foundations and individual philanthropists who invest in peace and global security. PSFG is dedicated to enhancing the effectiveness of philanthropy by facilitating the exchange of information and ideas; fostering collaboration; and providing educational opportunities for its members. PSFG also encourages new funders to join the field. Finally, PSFG seeks to catalyze a shift in our membership to embrace and implement a more diverse, equitable, and inclusive approach to peace and security funding.

Position Description

PSFG seeks a full-time Program Associate reporting to our Executive Director in the Washington, D.C. office. The incumbent will support our team across all programs and activities. The ideal candidate must be able to function independently with minimal supervision, handle multiple projects simultaneously, and have the ability to serve as a reliable and flexible member of a small team. The ideal candidate will also have a strong commitment to diversity, equity, and inclusion (DEI), and will be expected to engage in continued learning and growth around DEI.

PSFG is committed to fostering a workplace that reflects the diversity of our membership. We welcome applications from people of all cultures, backgrounds, and experiences, and we highly encourage applications from people of color, persons with disabilities, bilingual and bicultural individuals, and members of the LGBT+ community. PSFG strives to foster an inclusive work environment. PSFG is committed to full inclusion of all qualified individuals. If you require reasonable accommodation in completing this application, interviewing, completing pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Genevieve Boutilier at [e-mail].

In executing their responsibilities, the Program Associate will have the opportunity to gain substantive experience in the dynamic field of peace and security philanthropy and will benefit from close collaboration with a diverse group of funders, philanthropic networks, advocacy organizations, and policymakers. Through our work, PSFG staff gain a deeper understanding of the strategies employed within peace and security philanthropy, the critical stakeholders in this field (both within the United States and abroad), relationships between donors and non-governmental organizations, and pressing issues faced by peace and security practitioners.

Primary Responsibilities

Administrative Duties (~45%)

• Coordinate logistics for PSFG meetings, including by collecting and organizing documents; taking notes and producing report-backs; conducting follow-up with participants; and scoping and coordinating with venues and vendors.
• Manage the Executive Director’s calendar by scheduling and confirming meetings, conference calls, appointments, and travel.
• Prepare monthly expense reports and assist Executive Director in budget tracking.
• Manage and maintain PSFG email listservs.
• Regularly update and maintain the PSFG website.
• Assist with other administrative tasks, including data entry and proofreading of PSFG materials.
• Other duties as assigned.

Programmatic Duties (~55%)

• Manage the PSFG Twitter handle on a daily basis and around issue-specific campaigns.
• Draft grant proposals and reports.
• Support Program Director with the Peace and Security Funding Index, including by collecting data, copy-editing the Index website, and producing social media campaigns.
• Support Program Director with the Annual Meeting, including by managing the registration process and website; planning sessions; and producing a report.
• Support Executive Director with the Federal Policy Briefing, including by drafting invitations and managing registration; and arranging meeting spaces, catering, and prep calls.
• Dedicate time to advance personal understanding of diversity, equity, and inclusion.
• Manage PSFG member calls (individual, Working Group, and one-off calls) by drafting agendas; scheduling the calls; taking notes; and conducting any necessary follow-up.
• Curate and produce PSFG’s quarterly newsletter; and regularly update the Member Directory and Member Handbook.
• Respond to requests for information and interact with a variety of peace and security stakeholders.
• Support Program Director in recruiting the Summer Fellow.
• Represent PSFG at meetings and conferences.
• Draft speeches, op-eds, and presentations, as requested.
• Other duties as assigned.

Qualifications

• Strong commitment to diversity, equity, and inclusion; and a strong commitment to continued learning and growth in this area.
• Very strong attention to detail and organizational skills, including a strong ability to time manage, coordinate schedules, and successfully manage projects with many "moving parts".
• Can-do, creative, problem-solving attitude.
• Interest in working in a small team.
• Adaptability and ability to re-prioritize tasks and projects according to a changing context.
• Ability to take initiative, and to work effectively and efficiently with little supervision.
• Demonstrated ability to establish positive relationships with all types of stakeholders and personalities.
• Strong interpersonal skills in order to work collaboratively with PSFG colleagues and a diverse range of stakeholders.
• Excellent research, editing, and writing skills.
• Passion for the PSFG vision and mission.

Education and Experience

• 2-3 years of work experience (including internships, work study, or other volunteer experience) in an office environment, preferably at a nonprofit organization.
• Comfort with numbers and with Microsoft Suite programs, especially Excel and Word.
• Comfort with social media, especially Twitter.
• Experience with peace and security issues (through work, volunteer experience, or education) is preferred and a curiosity about peace and security issues is required.
• S. work authorization is required.

Compensation

Salary is $42,000 - $47,000, depending on experience. Excellent benefits, including full health, dental and vision, and short/long-term disability coverage; a 5% employer contribution to a 401(k) retirement plan; parental and extended family leave; generous paid vacation, personal days, sick days, and holidays; professional development funds; and more.

Work is generally performed in PSFG’s Washington, D.C. office, so the Program Associate will be stationary (at a desk) for extended periods of time. The Program Associate will also attend meetings in the D.C. metro area on a regular basis and will have occasional travel out of town (e.g., PSFG’s Annual Meeting, conferences, professional development). A workstation will be provided to you to complete your responsibilities for this position. The PSFG office is located on the seventh floor of an office building, accessible via an elevator.