Program Associate II - Office of Strategy

Detroit International; Detroit (MI); Hybrid; USD 51,000 - 81,000; Full time

Benefits offered by this job

Benefits Eligible

Telecommuting eligible

Job summary

Detroit Public Schools Community District seeks an Office of Strategy Program Associate II to support coordination, events, and data entry across the Office of Strategy, Auxiliary Services, and Customer Care.

In this role, you will handle contract and procurement processes, budget records, and payroll data, while maintaining organized team spaces and accurate data in related systems for timely reporting and accountability.

Qualifications

• Bachelor's degree or higher from an accredited college or university.
• Two to five years' professional experience with a history of office management, customer relations, and/or senior administrative roles.
• Outstanding customer service skills with experience engaging with diverse stakeholders.
• Strong written and verbal communication skills with an ability to communicate concisely, warmly, and clearly.
• Outstanding attention to detail; well organized
• Proficiency with technology to complete work, including Microsoft Products: Word, Excel, Microsoft Forms, SharePoint, and Teams;
• Experience with requisition and purchase order management and maintaining accurate financial records/reports.
• Demonstrated organizational skills
• Demonstrated ability to maintain confidentiality
• Self-starter who is willing and able to learn quickly.
• Reliable transportation to visit community and District locations, as needed.

Responsibilities

• Manage office materials and inventory, including implementing organization and inventory management systems.
• Support Office of Strategy events, including facility and food service coordination
• Prepare meeting agendas at the direction of Division leaders
• Coordinate with Centralized Budget Team to manage the procurement process, including submitting requisitions, monitoring approval process, receiving, and invoicing.
• Oversee time entry and payroll processing for the Division
• Support agendas and presentations for Board meetings
• Organize materials on platforms for distribution
• Make minor revisions to presentations and written communication
• Organize data for stakeholder access and analysis
• Collapse data from multiple spreadsheets into a single source of information
• Tracking and updating progress toward metrics for the Division and broader Cabinet
• Perform other duties as assigned

Job description

Job Title

Position Title: Office of Strategy - Program Associate II

Location: Fisher Building, 3011 W. Grand Blvd., Detroit, MI 48202

Salary: $50,903 - $81,351

Reports to: Executive Director, Strategy

Bargaining Unit: OSAS

Benefits Eligible: Yes

Telecommuting Eligibility: Eligible for telecommuting up to 20% (one day per week)

Position Summary

In accordance with the Agreement between Organization of School Administrators and Supervisors (OSAS) and the Board of Education of the School District of the City of Detroit, the following vacancy is announced: The Office of Strategy Program Associate II (PA II) plays a critical role in supporting the coordination of the Office of Strategy, which includes Auxiliary Services and Customer Care. They will support efforts around progress readiness for these teams and play a critical role in preparation for important District events, including Board meetings. As a support to the Office of Strategy, they will also serve as the lead for executing the Division's processes related to contract and procurement, budget management, and payroll records and will be responsible for accurate and timely data entry in related systems. They will be responsible for organization and management of the team's spaces, including developing systems to manage team materials and inventory. Ideal candidates will have outstanding attention to detail, strong organizational skills, facility with Microsoft tools and online databases, strong presentation preparation skills, and extraordinary customer service skills.

Minimum Qualifications

• Bachelor's degree or higher from an accredited college or university.
• Two to five years' professional experience with a history of office management, customer relations, and/or senior administrative roles.
• Outstanding customer service skills with experience engaging with diverse stakeholders.
• Strong written and verbal communication skills with an ability to communicate concisely, warmly, and clearly.
• Outstanding attention to detail; well organized
• Proficiency with technology to complete work, including Microsoft Products: Word, Excel, Microsoft Forms, SharePoint, and Teams;
• Experience with requisition and purchase order management and maintaining accurate financial records/reports.
• Demonstrated organizational skills
• Demonstrated ability to maintain confidentiality
• Self-starter who is willing and able to learn quickly.
• Reliable transportation to visit community and District locations, as needed.

Essential Functions

• Manage office materials and inventory, including implementing organization and inventory management systems.
• Support Office of Strategy events, including facility and food service coordination
• Prepare meeting agendas at the direction of Division leaders
• Coordinate with Centralized Budget Team to manage the procurement process, including submitting requisitions, monitoring approval process, receiving, and invoicing.
• Oversee time entry and payroll processing for the Division
• Support agendas and presentations for Board meetings
• Organize materials on platforms for distribution
• Make minor revisions to presentations and written communication
• Organize data for stakeholder access and analysis
• Collapse data from multiple spreadsheets into a single source of information
• Tracking and updating progress toward metrics for the Division and broader Cabinet
• Perform other duties as assigned

Security Clearance

Internal Applicants

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

DPSCD does not discriminate on the basis of race, color, national origin, sex, disability and/or religion. Contact the Civil Rights Coordinator for more information at [phone] or detroitk12.org/compliance.