Program Associate I - ESE Position and Budget Management

DPSCD Comp; Detroit (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Telecommuting eligible

Job summary

Detroit Public Schools Community District seeks a Program Associate I to manage ESE position budgeting and staffing. You will coordinate with Enrollment, Student Information, HR and district systems, ensuring accurate funding and reporting for ESE programs.

The role reports to the ESE Assistant Director of Budget and Planning, with telecommuting eligible up to 40%. Based in the Fisher Building, Detroit, MI, focusing on budget development and state/grant reporting requirements.

Qualifications

• BS/BA degree, preferably in business.
• Experience with Microsoft Excel and PowerPoint.
• Two to three years¿ experience with special education programs as well as in finance or budget preferred.

Responsibilities

• Maintain budgeted ESE positions and ensure correct PCN funding sources.
• Assist in staffing model development and budget reconciliations.
• Prepare regular financial reports and ad hoc analyses for management.

Skills

Analytical thinking

Communication

Independent work

Cross-functional teamwork

Education

BS/BA degree in business

Tools

Microsoft Excel

PowerPoint

Job description

Program Associate I - ESE Position and Budget Management

Position Title: Program Associate I - ESE Position and Budget Management

Location: Fisher Building

Reports to: Assistant Director - Budget and Planning

Bargaining Unit: OSAS

Benefits Eligible: Yes

Telecommuting Eligibility: Eligible for telecommuting up to 40% (2 days per week)

In accordance with the Agreement between the Organization of School Administrators and Supervisors and the Detroit Public School Community District the following vacancy is announced:

Position Summary:

The Program Associate I is responsible for position control and budget management for the District's Exceptional Student Education (ESE) programs. This position oversees staffing allocations, funding assignments, ensures accuracy across District financial and reporting systems, and supports budget development as well as state and grant reporting requirements. Serving as a finance liaison between ESE and Human Resources, the Program Associate I assists with implementing staffing and funding decisions made by ESE Leadership. This position reports to the ESE Assistant Director of Budget and Planning..

Minimum Qualifications:

• BS/BA degree, preferably in business
• Experience working with Microsoft Excel and PowerPoint
• Two to three years¿ experience with special education programs as well as in finance or budget preferred
• Experience with special education programs as well as funding and legislative requirements (preferred)
• Strategic thinker who can support alignment of initiatives to strategic plan (preferred)
• Exceptional communicator who can clearly communicate district priorities and requirements (preferred)
• Ability to work independently and manage multiple assignments concurrently (preferred)
• Work effectively within a cross-functional team (preferred)
• Delivering results within time constraints (preferred)
• Demonstrate effective communication both verbally and in writing (preferred)
• Experience with forecasting/reporting process, conventions, and standards (preferred)
• Strong analytical, critical-thinking and organizational skills (preferred)
• Able to take care of customer needs while following company procedures (preferred)

Essential Functions:

• Work with the Enrollment and Student Information teams to maintain and update budgeted ESE positions
• Ensure that all staff are assigned to the correct Position Control Number (PCN) and that the proper funding source is being utilized
• Assist in the development and maintenance of the staffing model and position reconciliation against the budgeted allocations
• Manage ESE position requests and funding assignments using District systems, guidelines and procedures
• Support the coding of positions and provide regular reports that detail filled versus vacancy status
• Work with Special Education department heads and budget teams to scope out the full long-term financial impact of District initiatives and programs
• Gather and compile source data from various Special Education departments to ensure financial budgets are aligned with actual expenses
• Implement process improvements to improve accuracy and robustness of position and financial reporting
• Prepare presentations for management review and reporting to department heads and members of Cabinet
• Complete ad hoc financial analysis requests
• Complete other duties as assigned.

Security Clearance:

Internal Applicants

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

DPSCD does not discriminate on the basis of race, color, national origin, sex, disability and/or religion. Contact the Civil Rights Coordinator for more information at [phone] or detroitk12.org/compliance.

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, transgender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions opportunities.