Program Associate, Clinical Placement

The George Washington University; Ashburn (VA); On-site; USD 53,000 - 72,000; Full time

Job summary

The George Washington University School of Nursing is seeking a Program Associate, Clinical Placement, to support our Clinical Placement team. This role coordinates clinical sites, manages student health records and compliance, and collaborates with program faculty to ensure smooth undergraduate and graduate clinical experiences.

Responsibilities include identifying partnerships, maintaining portals, updating dashboards, and communicating requirements to students and Admissions.

Qualifications

• Bachelor’s degree in an appropriate area. Degree must be conferred by the start date of the position.
• Degree requirements may be substituted with an equivalent combination of education, training and experience.

Responsibilities

• Identify and facilitate new clinical sites and partnerships for nursing students.
• Maintain compliance portals and track student immunizations and required documents.
• Update compliance tracking spreadsheets and communicate missing requirements to Admissions and students.
• Coordinate clinical placements for ABSN and DE MSN students and assist with graduate programs as needed.
• Manage site health records, contracts, and onboarding materials for clinical rotations.
• Maintain accurate placement records and classroom/instructor information for all cohorts.

Skills

Attention to detail

Communication

Independent work

Education

Bachelor's degree

Job description

Job Description Summary

The George Washington University School of Nursing (GWNursing) prepares nurse leaders, providers, and scholars to improve the health of all people by leveraging our presence in the nation’s capital.

Posting Details

I. Job Overview

Job Description Summary

The George Washington University School of Nursing (GWNursing) prepares nurse leaders, providers, and scholars to improve the health of all people by leveraging our presence in the nation’s capital.

GW Nursing is searching for a Program Associate to support our Clinical Placement team. The Program Associate, Clinical Placement, reports to the Director of Clinical Placement and Compliance and works closely with the Associate Dean of Pre-Licensure/ BSN Programs, Director of the ABSN program, Director of the DE MSN program, the Associate Dean for Graduate Programs, and other program faculty to facilitate clinical placements and manage student health records and requirements for all undergraduate nursing students and assigned graduate students.

Responsibilities

• Work with Clinical Course Coordinators to identify and facilitate new clinical sites, as appropriate.
• Initiate and maintain partnerships with hospitals, clinical sites, and community health agencies utilized by undergraduate nursing students to complete clinical rotations/preceptorships.
• Provide oversight of clinical portals for student compliance of required immunizations and other mandatory documentation.
• Updates student compliance tracking spreadsheets.
• Updates compliance and communicates information to Admissions.
• Communicate with students about missing requirements.
• Requests clinical slots for ABSN and DE MSN students, including group rotations and individual preceptorships.
• Assist with graduate program clinical placement as needed.
• Complete all required compliance documentation for sites before the start of every clinical rotation (e.g., health records, site paperwork and training).
• Work with faculty liaisons regarding student clinical placement requirements.
• Place pre-licensure students in their clinical rotations each semester in collaboration with clinical coordinators.
• Maintains clear and complete record-keeping of placement and instructor information.
• Communicates placement information to students, including onboarding and compliance requirements, badging, parking, and clinical instructor information.
• All additional questions pertaining to clinical education and/or units is directed to BSN clinical faculty.
• Maintains clinical calendar and student dashboard, including surveys, guides, and presentation materials.
• Incorporate all relevant information and details into the Core system.
• Assists with the management of School of Nursing clinical contracts and agreements.
• Answer and route phone calls, mail and e-mail messages; may handle wide-range information dissemination.
• Maintain Pre-Licensure Clinical Placement Box folder.

Perform all other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

• Clinical placement experience preferred.
• Nursing experience preferred.
• Experience reviewing and analyzing legal contracts preferred.
• Excellent attention to detail.
• Excellent communication (both verbal and written) and strong interpersonal skills.
• Ability to work independently.

Hiring Range

$52,741.91 - $72,476.48

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:

Ashburn, Virginia

College/School/Department:

School of Nursing

Family

Academic Affairs

Sub-Family

Program Administration

Stream

Individual Contributor

Level

Level 1

Full-Time/Part-Time:

Full-Time

Hours Per Week:

40

Work Schedule:

Monday - Friday, 8:00 am - 4:30 pm

Will this job require the employee to work on site?

Yes

Employee Onsite Status

On-campus (in person)

Telework:

No

Required Background Check:

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

No

Posting Number:

S014490

Job Open Date:

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.