Program Associate, Clinical Placement

George Washington University; Ashburn (VA); On-site; USD 53,000 - 72,000; Full time

Benefits offered by this job

Healthcare benefits

Tuition benefits

Retirement savings

Job summary

The George Washington University School of Nursing in Ashburn, VA is seeking a Program Associate for Clinical Placement to support the clinical placement team and manage student health records and compliance for undergraduate and graduate nursing students.

The role involves partnerships with clinical sites, oversight of immunization portals, and coordinating placement schedules in collaboration with faculty liaisons, ensuring accurate documentation and onboarding for all students.

Qualifications

• Bachelor's degree in an appropriate area of specialization; degree conferred by start date. Degree requirements may be substituted with equivalent education, training and experience.

Responsibilities

• Work with Clinical Course Coordinators to identify and facilitate new clinical sites.
• Initiate and maintain partnerships with hospitals, clinical sites, and community health agencies used by students for clinical rotations/preceptorships.
• Provide oversight of clinical portals for student immunizations and other mandatory documentation.
• Update student compliance tracking spreadsheets.
• Update compliance information and communicate to Admissions.
• Communicate with students about missing requirements.
• Request clinical slots for ABSN and DE MSN students, including group rotations and individual preceptorships.
• Assist with graduate program clinical placement as needed.
• Complete all required compliance documentation for sites before each clinical rotation.
• Work with faculty liaisons regarding placement requirements.
• Place pre-licensure students in clinical rotations each semester in collaboration with clinical coordinators.
• Maintain clear records of placement and instructor information.
• Communicate placement information to students, including onboarding and compliance requirements, badging, parking, and instructor information.
• All additional questions pertaining to clinical education/units are directed to BSN clinical faculty.
• Maintain clinical calendar and student dashboard, including surveys and guides.
• Incorporate all relevant information into the Core system.
• Assist with management of School of Nursing clinical contracts and agreements.
• Answer and route calls, mail and e-mails; may disseminate information widely.
• Maintain Pre-Licensure Clinical Placement Box folder.

Education

Bachelor's degree

Job description

JOB OVERVIEW

The George Washington University School of Nursing (GWNursing) prepares nurse leaders, providers, and scholars to improve the health of all people by leveraging our presence in the nation's capital.

GW Nursing is searching for a Program Associate to support our Clinical Placement team. The Program Associate, Clinical Placement, reports to the Director of Clinical Placement and Compliance and works closely with the Associate Dean of Pre-Licensure/BSN Programs, Director of the ABSN program, Director of the DE MSN program, the Associate Dean for Graduate Programs, and other program faculty to facilitate clinical placements and manage student health records and requirements for all undergraduate nursing students and assigned graduate students.

Responsibilities include:

• Work with Clinical Course Coordinators to identify and facilitate new clinical sites, as appropriate.
• Initiate and maintain partnerships with hospitals, clinical sites, and community health agencies utilized by undergraduate nursing students to complete clinical rotations/preceptorships.
• Provide oversight of clinical portals for student compliance of required immunizations and other mandatory documentation.
• Updates student compliance tracking spreadsheets.
• Updates compliance and communicates information to Admissions.
• Communicate with students about missing requirements.
• Requests clinical slots for ABSN and DE MSN students, including group rotations and individual preceptorships.
• Assist with graduate program clinical placement as needed.
• Complete all required compliance documentation for sites before the start of every clinical rotation (e.g., health records, site paperwork and training).
• Work with faculty liaisons regarding student clinical placement requirements.
• Place pre-licensure students in their clinical rotations each semester in collaboration with clinical coordinators.
• Maintains clear and complete record-keeping of placement and instructor information.
• Communicates placement information to students, including onboarding and compliance requirements, badging, parking, and clinical instructor information.
  • All additional questions pertaining to clinical education and/or units is directed to BSN clinical faculty.
• Maintains clinical calendar and student dashboard, including surveys, guides, and presentation materials.
• Incorporate all relevant information and details into the Core system.
• Assists with the management of School of Nursing clinical contracts and agreements.
• Answer and route phone calls, mail and e-mail messages; may handle wide-range information dissemination.
• Maintain Pre-Licensure Clinical Placement Box folder.

Perform all other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

• Clinical placement experience preferred.
• Nursing experience preferred.
• Experience reviewing and analyzing legal contracts preferred.
• Excellent attention to detail.
• Excellent communication (both verbal and written) and strong interpersonal skills.
• Ability to work independently.

Hiring Range

$52,741.91 - $72,476.48

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

JOB DETAILS

• Campus Location: Ashburn, Virginia
• College/School/Department: School of Nursing
• Family: Academic Affairs
• Sub-Family: Program Administration
• Stream: Individual Contributor
• Level: Level 1
• Full-Time/Part-Time: Full-Time
• Hours Per Week: 40
• Work Schedule: Monday - Friday, 8:00 am - 4:30 pm
• Will this job require the employee to work on site?: Yes
• Employee Onsite Status: On-campus (in person)
• Telework: No
• Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
• Special Instructions to Applicants: Employer will not sponsor for employment Visa status
• Internal Applicants Only?: No
• Posting Number: S014490
• Background Screening: Successful Completion of a Background Screening will be required as a condition of hire.

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.