Program Associate

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 78,000 - 85,000; Full time

Job summary

Stanford University’s Program in Science, Technology, and Society is seeking a Program Associate to provide operational and administrative support for the undergraduate program. Working under the Administrative Director, you will help manage logistics, scheduling, and coordination of events and communications.

This 100% FTE, non-exempt role requires a motivated, organized individual with strong customer service and teamwork skills, capable of handling multiple priorities in a dynamic academic

Qualifications

• Positive attitude and passion for customer service.
• Highly motivated, well-organized, and able to work independently.
• Ability to manage multiple tasks in a fast-paced academic environment.
• Strong interpersonal and communication skills.
• Attention to detail and reliability.

Responsibilities

• Provide operational and administrative support for the undergraduate program.
• Assist with financial processing and travel/expense logistics.
• Coordinate logistics for STS meetings, events, and lectures.
• Schedule courses and rooms and maintain website/newsletter.
• Provide general office support, including supplies and equipment purchases.
• Support coordination of visiting speakers and guests.

Skills

Customer service

Interpersonal skills

Communication

Organizational skills

Teamwork

Job description

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.

Work Arrangement:

Hybrid work schedule (at least 3 days per week on-site). May require working flexible hours, including occasional nights and weekends.

Budgeted Salary:

The budgeted base salary range for this position is $37.50 to $40.86 per hour.

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description:

The Program in Science, Technology, and Society is a dynamic interdisciplinary major offering both a Bachelor of Arts (BA) and a Bachelor of Science (BS) degree. Founded in 1971, the Program is among the oldest of such programs in the United States. STS majors develop technical skills in a field or two of choice, together with an understanding of why we have the kinds of science and technology we have today, what role they play in our society, and what challenges they pose. The Program's affiliated faculty represent over a dozen departments, including Anthropology, Communication, Computer Science, Education, Electrical Engineering, History, Law, Management Science and Engineering, Political Science and Sociology. STS knowledge and sensibilities help students become active agents in a tech-driven world and independent thinkers who can reimagine how we innovate and address societal challenges.

Brief Position Summary:

The Program in Science, Technology, and Society is seeking a Program Associate to provide operational and administrative support for the undergraduate program working under general supervision of the Administrative Director. The Program Associate should be highly motivated, enthusiastic, well-organized, and able to work independently as well as collaboratively within a team. This is an exciting and innovative opportunity to participate in initiatives to support the general administration, faculty and students in the program.

The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities. Responsibilities include financial processing; assisting with logistics and planning for all STS meetings, events and lectures; coordinating travel / itineraries for visiting speakers and guests; course and room scheduling; maintaining website and monthly newsletter; providing general office support, including office supplies and equipment purchases.

This is a 100% FTE, continuing, non-exempt position.

Preferred Qualifications:

Additional highly preferred qualifications for this position includes:

• The ideal candidate is a friendly, proactive and dependable self-starter with strong interpersonal and communication skills.
• This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making.
• Familiarity with financial transaction processing (PCard/TCard, reimbursements, purchase requisitions) desirable but not required.
• Familiarity with coordinating events, conferences, or seminars, and connecting with local vendors desirable.