Program Assistant (Welcome Center Coordinator) - Western Illinois University

Western Kentucky University; Macomb (IL); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Health Insurance

Tuition Waiver

YMCA Discounts

Job summary

Western Illinois University is seeking a Program Assistant (Welcome Center Coordinator) at the Macomb Campus. The role oversees the Undergraduate Admissions Welcome Center and coordinates campus tours for prospective students, ensuring smooth daily operations and excellent visitor service.

The position offers an hourly wage of $16.19–$17.80, with benefits including health insurance, tuition waiver programs, and YMCA discounts.

Qualifications

• Direct and comprehensive knowledge of and experience with Western Illinois University.
• Degree conferred at appointment time, unless in final semester; degree from regionally accredited institution if applicable.

Responsibilities

• Oversee the daily operations of the Undergraduate Admissions Welcome Center.
• Coordinate the daily tour program for prospective students.
• Update prospective students on application status and missing materials.
• Coordinate meetings for prospective students and academic departments during campus visits.
• Prepare materials for major visits events such as open houses and registration events.
• Provide directions to visitors and customer service at the welcome center.

Skills

Knowledge of WIU

Job description

Program Assistant (Welcome Center Coordinator)

Category: Administrative, Professional & Staff Positions

Recognized as a "Best Midwestern College" by the Princeton Review. Western Illinois University, accredited by the Higher Learning Commission, serves nearly 6,300 students at its traditional, residential campus in Macomb, IL and its metropolitan, non-residential branch campus in Moline, IL.

Job Description:

RESPONSIBILITIES: This position oversees the daily operations of the Undergraduate Admissions Welcome Center and coordinates the daily tour program for prospective students. Updates prospective students onapplication status, missing application materials and any additional inquiries regarding student admission. Coordinates individual meetings for prospective students and academic departments during campus visits, prepares material for major visits events such as open houses, overnight visits for accepted students, registration events and others. Gives directions to visitors to Sherman hall and provides customer service to all campus visitors.

WORK LOCATION: Macomb Campus

APPOINTMENT: As soon as possible

HOURLY WAGE: $16.19-$17.80 (Anticipated Starting Wage of $16.19)

Western Illinois University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Services (CMS). These benefits include: Health Insurance plans, (HMO's, OAP's, QCHP, and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long-Term Disability (LTD), Flex Spending Accounts (HAS, MCAP, and DCAP), 403(b) Supplemental Retirement Plans and 457(b) Deferred Compensation Plans.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include: paid time-off, Employee Assistance Program, Tuition Waiver programs, and discounts to the local YMCA.

For questions on benefits, or eligibility, contact our benefits team at [e-mail] or by calling 309-298-1971.

Requirements:

• Direct and comprehensive knowledge of and experience with Western Illinois University as could be acquired as a student, employee, or related affiliation

Pre-graduation applicants are welcome to apply. In order to be considered for employment, the degree must be conferred at the time of application, unless applicant is in the final semester of a degree program; if so, the degree must be conferred at the time of appointment.For a degree to be considered, it must be conferred from a regionally accredited degree-granting institution of higher education (or equivalent from an international accrediting body).

Since 1899, Western Illinois University has provided outstanding educational opportunities to individuals in west central Illinois and well beyond our region and state. WIU's traditional residential campus in Macomb, Illinois, is the educational, cultural and athletic center of the region, while the WIU-Quad Cities non-residential branch campus in Moline, Illinois, is the only public university in the immediate Quad Cities region.

WIU-Macomb, IL: Western's traditional, residential main campus offers a comprehensive slate of undergraduate and graduate programs, including a doctorate in education, and post-baccalaureate certificates. A diverse community in west central Illinois, Macomb features a unique blend of agriculture, industry, service, retail, education, and culture. Macomb serves as the county seat, with connections across the state with Amtrak providing twice-daily service from Macomb to Chicago (and point in between). Macomb is located approximately 75 miles from the Quad Cities International Airport (Moline, IL) and 70 miles from the Greater Peoria Regional Airport (Peoria, IL).

WIU-Quad Cities: Located on the banks of the Mississippi River in Moline, Illinois, the WIU-Quad Cities campus is the only public four-year regional university that serves the Quad Cities region. Designed as a metropolitan commuter campus, WIU-Quad Cities offers select undergraduate, graduate, and doctoral programs. Moline is located just 80 miles north of the Macomb campus and is centered within a diverse, bi-state community of 383,000 that offers a broad range of cultural, social, and entertainment amenities and experiences, as well as varied businesses and industries.

More than 61 undergraduate degree programs, 41graduate programs, two doctoral programs and 16post-baccalaureate certificate programs prepare students for a successful career after graduation.

Student Resources

More than 200 student organizations at Western provide social, academic, recreation, athletics, service, academic, and many other opportunities for students to grow and learn, develop leadership skills, and much more.

Numerous concerts, lectures, films, dance performances, cultural events and more are presented and performed each year, along with numerous major theatrical and dance productions and studio shows, and a variety of service-oriented projects and activities.

The University's athletics program, based on the Macomb campus, sponsors 17 NCAA Division I intercollegiate men's and women's varsity sports. All varsity sports compete at the Division I level through The Ohio Valley Conference.

Western Illinois University endeavors to provide a safe environment for its employees and students and requires candidates to submit to a background investigation upon offer of employment. Employment is contingent upon compliance with University policies and procedures relating to the receipt and evaluation of information contained in the background investigation.

Western Illinois University is an affirmative action and equal opportunity employer.In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including, but not limited to, minorities, veterans, women and individuals with disabilities. WIU has a non-discrimination policy that includes discrimination based on an individual's membership in the following classes: sex, race, color, sexual orientation, gender identity, gender expression, religion, age, marital status, national origin, disability, genetic information, veteran status, and any other classes protected by state or federal law.

For assistance with the online application system contact the Office of Human Resources at [phone] or via email at [e-mail].