Program Assistant - Urbana Regional Nursing Program

University of Illinois at Chicago; Chicago (IL); On-site; USD 32,000 - 41,000; Full time

Job summary

University of Illinois Chicago is seeking a Program Assistant for the Urbana Regional Nursing Program in Urbana, Illinois. The role supports faculty and students, manages course materials, student registrations, and logistics for simulations and events on site.

Responsibilities include coordinating classroom space, maintaining files, processing purchases, and assisting with orientation and program activities.

Qualifications

• On-site work at Urbana Regional Program site is required.
• Experience in administrative support and document management.
• Strong organizational skills and attention to detail.

Responsibilities

• Supports faculty and students, proofs and prepares exams and materials.
• Maintains student files and databases; assists with registrations.
• Coordinates course schedules and CRN; troubleshoots registration issues.
• Assists with simulation lab inventory and supplies; setup/takedown.
• Coordinates classrooms and materials; plans events and orientations.
• Performs office tasks: data entry, purchases, minutes.

Skills

Administrative support

Scheduling

Proctoring

Event planning

Data entry

Job description

Program Assistant - Urbana Regional Nursing Program

Chicago, IL, United States

Salary Range (commensurate with experience): $22.99 - 29.49 / Hourly Wage

About the University of Illinois Chicago UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, LifeInsurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

This position is located in Urbana, Illinois, and requires workingon-site during regular business hours at the College of Nursing's UrbanaRegional Program site. The program is on the University of IllinoisUrbana-Champaign campus, about 140 miles south of Chicago.
Duties & Responsibilities:

Faculty and Student Support

• Serves as primary support for faculty. Formats, proofs, copies, and prepares exams and other materials. Provides proctoring services for student disability accommodations. Prepares rosters for course coordinators and clinical instructors.
• Assists Program Advisor with maintenance of student files and internal databases for high school recruitment, prospective students, alumni, clinical agency/medical facility partners. Follows up with students on missing application, registration, and clinical requirements. May assist with application and transcript reviews.
• Coordinates student registration by providing students with course schedule and Course Reference Number (CRN). Troubleshoots student registration issues (account holds, permit issues, etc.).
• Assists Program Director with biennial simulation lab inventory. Assists lab coordinator with ordering supplies for simulation lab. Responsible for setup and takedown for simulations and other lab activities.

Logistical Support

• Coordinates classrooms for UIC College of Nursing Urbana Regional Program classes. Collects faculty textbook and course material orders and submits to program partners.
• Manages student clinical placements. Completes agency pre-clinical requirements and monitors student compliance, in collaboration with the College’s Compliance Coordinator.
• Assists with Urbana Regional Program event planning, including but not limited to marketing, flyers, invitations, and tracking RSVPs. Supports all New Student Orientation activities.
• Maintains advising guides and transfer prerequisites/updates.

Office Support

• Provides administrative support to UIC College of Nursing Urbana Regional Program staff (opening/closing the office, answering phones, filing, scheduling appointments/meetings, data entry, etc.).
• Makes P-Card and T-Card purchases for Regional Program. Processes office supply orders, purchase requisitions, and reimbursements for faculty and staff. Reconciles appropriate transactions using UIC software platforms.
• Attends faculty and staff meetings and prepares meeting minutes for distribution.

Other duties

• Performs other related duties and participates in special projects as assigned.

Minimum Qualifications Required:

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.