Program Assistant - Student Services

State Center Community College District; Reedley (CA); On-site; USD 57,000 - 70,000; Full time

Job summary

State Center Community College District is seeking a Program Assistant - Student Services to provide administrative support for district-wide student services, manage front-desk operations, and assist with matriculation and advising processes.

The role involves data entry, scheduling, event coordination, and payroll-related tasks for student aides while coordinating with counselors and staff to ensure effective program delivery.

Qualifications

• Performs routine to complex administrative program implementation support.
• Oversees daily operations of a student resource office or centre.
• Interacts with students, faculty and staff to provide program information and services.

Responsibilities

• Oversees and assists with the day-to-day operation of an academic or student services office or program; coordinates, assigns and participates in front-desk coverage or delivery of program services; answers, screens and refers calls and visitors; resolves escalated questions and concerns from students, faculty, staff, vendors and the public regarding assigned program and services; creates forms and surveys to evaluate program needs and service delivery.
• Assists students with matriculation requirements, applications and forms; helps students access program services such as enrolling in programs, setting up tests or tutoring, orientations, workshops, registration and researching course materials; screens needs for counseling and schedules counseling appointments.
• Answers student questions regarding program eligibility, policies, procedures, programs and services; verifies eligibility and tracks participation for funding; handles correspondence and reports to students.
• Facilitates use of appointment scheduling and program databases as an advanced user; tracks and inputs data; prepares statistics and supports program audits.
• Assists with recruitment, hiring and training of student aides and hourly staff; provides lead work guidance; monitors work for accuracy and regulatory compliance; processes payroll timesheets.
• Makes meeting and event arrangements including travel, logistical plans and vendor approvals; maintains program calendars.

Job description

Program Assistant - Student Services

Salary: $57,116.00 - $70,245.00 Annually

Location: Districtwide, CA

Job Type: Permanent

Closing: 9/8/2026 11:59 PM Pacific

General Purpose

Under general supervision, performs routine to complex administrative program implementation support requiring program-specific knowledge; oversees the daily operations of a student resource office or centre; assists with student screening and provides specialized program information, assistance and advice to students regarding college programs and services; oversees complex data entry, tracking and reporting processes; performs complex scheduling; coordinates event logistics; and performs related duties as assigned.

Essential Duties & Responsibilities

• Oversees and assists with the day-to-day operation of an academic or student services office or program; coordinates, assigns and participates in front-desk coverage or delivery of program services; answers, screens and refers telephone calls and visitors; resolves escalated questions and concerns from students, faculty, staff, vendors and the public regarding assigned program and services; creates forms and surveys used to evaluate program needs and effectiveness of service delivery.
• Assists students with understanding and completing matriculation requirements, applications and/or forms; assists students with accessing program/center services such as enrolling in program, setting up tests or tutoring, facilitating weekly orientations and workshops, registration, and researching and accessing course, transfer and career materials; screens student needs for counseling and schedules student counseling appointments or refers to other campus or community resources.
• Answers student questions regarding program eligibility, policies, procedures, programs and services; verifies student eligibility and tracks program participation for funding or reimbursement purposes; sends correspondence and reports to students; responds to questions and complaints over the phone or at a public counter.
• Facilitates student, faculty/Counselor and staff use of appointment scheduling and case management software, Colleague and program-specific electronic databases and programs as an advanced user; tracks and inputs program statistical and student data into appropriate systems; tracks student program participation and eligibility; prepares for review and submits statistical records and reports; assists in data collection for program audits.
• Assists with the recruitment, hiring and training of student aides, tutors and other hourly program/ center support employees; provides day-to-day lead work guidance and direction to other staff and student aides; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; reviews and processes payroll timesheets; provides information, instruction and training on work procedures and technical, legal and regulatory requirements.
• Makes meeting and event arrangements including booking travel, developing event logistical plans and approving vendors and participants; maintains a variety of program calendars