Program Assistant - Sports

City of Fort Collins; Fort Collins (CO); On-site; USD 25,000 - 30,000; Part time

Job summary

City of Fort Collins is seeking a Program Assistant - Sports (Hourly) to support the Athletics Department with youth sport programming and coach recruiting. The role involves coordinating with Recreation Coordinators, handling data entry, and performing clerical tasks in a dynamic, community-focused environment.

Requirements include a high school diploma or GED and at least two years of customer service experience.

Qualifications

• High school diploma or GED required with customer service experience.
• Familiarity with sports programming and coaching techniques.
• Ability to use spreadsheets, databases, and office tools.

Responsibilities

• Recruit coaches for youth sport programs.
• Assist customers with information and directions.
• Research trends in sports programming and recreation.
• Collaborate with other city departments.
• Enter data and maintain department databases/spreadsheets.
• Perform clerical tasks and special projects.
• Participate in a department collaborative team.
• Possibly support other hourly staff; some evenings/weekends.

Skills

Sports knowledge

Coaching techniques

Spreadsheet software

Publishing software

Database software

Word processing software

Office equipment knowledge

Customer service

Communication skills

Oral and written communication

Policy and procedure knowledge

Program knowledge for department

Stress management

Education

High school diploma or GED

2 years customer service experience

Tools

Spreadsheet software

Publishing software

Database software

Word processing software

Job description

POSITION TITLE: Program Assistant - Sports (Hourly)

REQUISITION #: req8601

DEPARTMENT: Recreation

LOCATION: NORTHSIDE AZTLAN CTR

BENEFIT CATEGORY: Variable Hourly Hourly Employee Benefit Highlights

EMPLOYMENT TYPE: Part-Time Hourly

FLSA STATUS: Non-Exempt

HOURLY RATE: $18.00 - 22.00 per hour (based on relevant experience)

SELECTION PROCESS: Application deadline is 11:59 p.m. MT on 9/30/2026. The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.

POST-OFFER REQUIREMENTS - Background check

(Background checks are considered in relation to the responsibilities and requirements of the position)

While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.

At the City, weare focused on finding the strongest candidate for the role, and we recognizethat excellence can come from a wide variety of experiences and paths. Whenreviewing applications, we consider an equivalent combination of knowledge,skills, education, and lived experiences that align with the minimumqualifications. If you are interested in this opportunity, we encourage you toview your background broadly and highlight the skills and experiences that bestprepare you for the role.

To learn more about The City of Fort Collins and Our Community, please readOur Community and Our Organization Brochure

SUMMARY

Provides support to the Athletics Department and its personnel by providing assistance to the Recreation Coordinators in regard to sports programming and coach recruiting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Recruitment of coaches for all youth sport programming.
• Assists internal and external customers with information, directions, problem resolution.
• Research trends in sports programming and recreation.
• Collaborates with other city departments.
• Performs data entry and may maintain databases and/or spreadsheets for the department.
• Performs administrative, general clerical, filing, and special projects as assigned.
• Participate as a member of a department collaborative team.
• May assist in the support of other hourly employees.
• May require some evening and weekend availability.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills, and abilities required to perform the necessary functions of this position.

KNOWLEDGE, SKILLS, AND ABILITIES

• General understanding of various sports and coaching techniques
• Ability to use spreadsheet, publishing, database and word processing software.
• Knowledge of general office equipment operations.
• Excellent customer service and communication skills.
• Ability to communicate clearly and effectively both orally and in writing.
• Specific knowledge of department related city ordinances, policies, procedures, and regulations.
• Specific knowledge of the services and programming offered by the department.
• Ability to respond effectively to difficult or stressful situations.

EDUCATION and EXPERIENCE

High school diploma or general education degree (GED) required. Minimum of two years related customer service experience; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret policies and procedures, safety and technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid driver’s license.
• May require current First Aid certification.
• May require current CPR certification.
• May require notary public certification.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The demands on the visual sense may be very high. The employee may frequently be required to walk and reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee would encounter while performing the essential functions of this job.

Normal office environment with moderate noise levels. The employee may on occasion be exposed to cold and humid environmental conditions.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call [phone] for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use

Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

TheCity is committed to equal employment opportunity for all applicants andemployees.Employment decisions will comply with all applicable lawsprohibiting discrimination inemployment. The City does not toleratebehavior that results in the terms and conditions ofemployment beingadversely impacted based on an employee’s protected status, or anybehaviorthat violates this policy.

Consistent with the City’s respect for the rights and dignity of each employee,the City is committedto providing a work environment that is free fromunlawful discrimination and harassment. The City prohibits discrimination orharassment based on protected characteristics, including race, color, nationalorigin, ancestry, creed, religion, sex, sexual orientation (including perceivedsexual orientation), gender, gender identity, gender expression, disability,age 40 years or older, pregnancy or related condition, military, veteran statusor uniformed service member status, genetic information, marital status or anyother status protected under federal, state or local law.

The City is committed to providing a healthy and safe work environment. Inaddition to the City’scommitment to equal opportunity employment, theCity strictly prohibits discrimination orretaliation against an employeewho raises any reasonable concern about workplace violations ofgovernmenthealth or safety rules or a significant threat to the health or safety of Cityemployees orthe public, if the City controls the workplace conditionsgiving rise to the threat or violation.

Note: Some information in your application may be public information under the Colorado Open Records Act.

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