Program Assistant Pre Kindergarten

ASTOR SERVICES; Wingdale (NY); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

4 weeks paid vacation annually

13 paid holidays

4 personal days

1 sick day per month

LTD and life insurance fully paid

Medical and dental plan options

Longevity incentives

Room for growth

Collaborative team environment

Job summary

ASTOR SERVICES in Wingdale, NY is seeking a Program Assistant to support Head Start and UPK services, under the Center Director. The role focuses on office functions, data reporting, and coordinating intake and forms for families and children.

The position requires a high school diploma or GED, office experience, and a preference for associates degree coursework or bilingual English/Spanish abilities. Growth opportunities exist within a collaborative, mission‑driven team.

Qualifications

• High School Diploma or GED required.
• Office experience and/or experience in an early childhood setting preferred.
• Associates degree or relevant college coursework preferred.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Prepare correspondence, filing, record keeping, and reception tasks.
• Compile and maintain data, prepare reports, rosters, and activity summaries.
• Coordinate UPK application and intake appointments.
• Communicate with DUFSD liaisons and UPK transportation office as directed.
• Prepare UPK forms, paperwork, and correspondence for mailing.
• Process check requests and purchase orders for the Center.
• Operate office equipment and manage supplies.

Skills

Bilingual (English/Spanish)

Education

High School Diploma or GED

Associates degree or relevant college coursework preferred

Job description

Description

Enjoy working Monday through Friday with our Pre Kindergarten. Head Start is a federally funded preschool program delivering services to 3 and 4-year old children and their families in core areas of early learning, health, and family well-being.

Under the direct supervision of the Center Director, the Program Assistant will provide support and assistance to ensure the smooth delivery of quality child and family services to all children and families enrolled in both the Head Start and UPK programs in the Wingdale Center.

Job Responsibilities:

• Support various main office functions such as: preparing correspondence, filing, record keeping, answering phones, monitoring and ordering supplies, receiving and greeting visitors and vendors; receiving, sorting, and distributing mail/packages.
• Responsible for compiling and maintaining accurate data: preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities.
• Coordinate and schedule UPK application and intake appointments.
• Communicate effectively with DUFSD liaisons and UPK transportation office, as directed by supervisor.
• Responsible for compiling and mailing UPK forms, paperwork, and correspondence.
• Prepare check requests and purchase orders for the Center.
• Operate various office equipment (i.e. copy machine), including general maintenance and ordering of supplies.
• Responsible for tracking staff trainings, producing completion certificates, and submitting to program administration as directed.
• Input daily attendance and communicate with families regarding absences, as needed.
• Organize materials for Center staff and families, such as Family Handbooks, teacher binders, UPK transportation, sign-in and attendance materials.
• Maintain maintenance and compliance calendars.
• Take minutes at staff and center-level meetings, as assigned.
• Provide support to other areas of the Center as deemed necessary for the successful operation of the Program, including classroom and kitchen coverage.
• Cooperate with all staff to ensure the smooth operation of the Wingdale Center.

What we provide:

• 4 weeks paid vacation annually.
• 13 paid holidays.
• 4 personal days.
• 1 sick day per month, accruable to 150 days.
• Fully paid individual LTD and life insurance.
• Eligible for participation in agency medical and dental plan both individual and family, with small employee contribution.
• New longevity incentives.
• Opportunities to make a difference in the lives of children and families in need.
• Collaboration with a team of dedicated professionals in a supportive and dynamic environment.
• Room for growth and advancement within the organization.

Astor Services, a leading provider of behavioral and mental health services in the Hudson Valley and The Bronx, is dedicated to nurturing the emotional and mental well-being of children, adolescents, and families. With a history spanning over seven decades, we are committed to providing comprehensive care and support to help our clients thrive.

Want to know why our team loves working at Astor? Check out our website for our employee testimonials and discover their stories!

Requirements

You must have:

• High School Diploma or GED.
• Office experience and/or experience in an early childhood setting.

You should have:

• Bilingual (English/Spanish) preferred.
• Associates degree or relevant college coursework preferred