Program Assistant, Office of Strategic Priorities and Professional Development

Middlesex Community College (MA); Lowell (MA); On-site; USD 24,000 - 34,000; Part time

Benefits offered by this job

Location: Lowell campus

15 hours per week

Salary: $21.25/hr

Job summary

Middlesex Community College (MCC) in Lowell, MA is seeking a Part-Time Program Assistant to provide high-level administrative support to the Office of Strategic Priorities and Professional Development. You will assist in procurement, documentation, events, and coordination for a broad institutional portfolio.

The role emphasizes organization, collaboration, and confidentiality, with duties spanning budgets, travel forms, scheduling, and SharePoint updates.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• Experience with Microsoft Word, Excel, and standard financial record-keeping practices.
• Strong interpersonal, organizational, and communication skills.
• Familiarity with equity-minded work and diverse identities is valued.

Responsibilities

• Provide general administrative and clerical support for the Office of Strategic Priorities and Professional Development.
• Manage budgeting processes, purchase orders, invoices, and vendor communications.
• Support annual Professional Development mini-grants and event coordination.
• Maintain SharePoint sites and assist with travel reimbursements and space booking.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Written and oral communication

Education

Associate's degree or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Banner

Argos

Job description

About Middlesex Community College

Middlesex Community College (MCC), established in 1970, provides access to affordable education to prepare individuals for success and lifelong learning. We promote academic excellence, provide workforce development opportunities, and empower all learners to become productive and socially responsible members of our local and global communities.

The College provides a broad range of services that are essential to attract, reward, and retain talented faculty and staff. The MCC community promotes a work environment where our employees feel supported and empowered to best serve our student population. We are proud to offer our classes on both the Bedford and Lowell campuses, as well as a robust online course offering. MCC is committed to transforming lives as we educate, challenge, and support all students as evident in our strategic plan.

Job Description

Title: Program Assistant

Unit: Part-Time Non-Unit Support Staff

Department: Office of Strategic Priorities and Professional Development

Reports to: Executive Director, Strategic Priorities and Professional Development

Date: August 21, 2026 (Reopened October 13, 2026)

General Summary: The Program Assistant provides high-level administrative, operational, and logistical support to the Office of Strategic Priorities and Professional Development. Working collaboratively with a dynamic team responsible for a broad and highly visible institutional portfolio, the Program Assistant ensures the office operates efficiently, particularly during peak periods. The Program Assistant will contribute to work connected to the College's Strategic Plan; the Strategic Leadership Council; the Center for Truth, Community Healing and Transformation; and Professional Development. Responsibilities include assisting in the general administrative duties of the office such as procurement operations, maintaining documentation, providing logistic support and coordination for events, meetings, communities of practice, affinity groups, etc. This part-time position is well suited for a highly organized, dependable, and proactive professional who enjoys varied responsibilities, thrives in a collaborative and fast-paced environment, and takes pride in supporting meaningful work. The role offers significant exposure to strategic initiatives and college-wide programming, as well as the opportunity to develop professionally as the office and its portfolio evolve.

Duties and Responsibilities:

• Provide general administrative and clerical support in the Office of Strategic Priorities and Professional Development, as well as the Center for Truth, Community Healing and Transformation.
• Use the College's Banner Finance Management System for ordering, tracking, and reconciling budgets. Create and submit purchase orders, contact vendors to place orders, track delivery of purchases, reconcile discrepancies, and submit invoices to accounts payable. Research purchase requests for the administrative staff, vendors, and any other relevant stakeholders, as needed
• Provide administrative support during the annual cycle for the Professional Development mini-grants process, including application tracking, document preparation, and routine communications.
• Attend and provide logistical support for office-sponsored and other community-based events, including Professional Development Day, National Day of Racial and Community Healing, Day of Love, Acceptance, and Belonging, and other departmental initiatives.
• Process catering requests and food orders for meetings, trainings, and department sponsored events.
• Create and maintain spreadsheets using Microsoft Excel to compare and reconcile budget line items.
• Prepare and submit travel reimbursement forms for the staff.
• Book space for meetings, events, affinity groups, and other departmental initiatives using Coursedog.
• Greet and interact appropriately and professionally with staff, students, all members of the College community, and visitors, as needed.
• Maintain confidentiality of all staff and student information.
• Update departmental SharePoint sites.
• Perform other related duties as needed.

Requirements:

• Associate's degree, or an equivalent combination of education and experience.
• Work experience in office administration including proficiency in Microsoft Word, Excel, and standard financial record-keeping/accounting practices
• Strong interpersonal skills, organizational skills, and attention to detail
• Strong written and oral communication skills
• Ability to operate and troubleshoot standard office equipment
• Familiarity with social media and websites
• Experience with equity-minded work and/or understanding of individuals of diverse identities such as race, ethnicity, socioeconomic level, sexual orientation, veterans, and individuals with different academic preparation levels and varying physical and learning abilities.

Preferred Qualifications:

• Bachelor's degree
• Banner and Argos experience
• Bilingual skills a plus

Additional Information:

Salary Range: $21.25 per hour in accordance with the College's Part-Time Wage Schedule

Location: Lowell campus with occasional travel to Bedford as needed

Hours: 15 hours per week, scheduled on Tuesday, Wednesday, Thursdays. Schedule to be determined upon hire.

Expected Start Date: November 2026

Application Deadline: This position will remain open until filled.

Pre-Employment Requirements:

The College will not sponsor applicants for work visas.

All offers of employment at Middlesex Community College are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates, as deemed necessary.

Middlesex Community College only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you do not have access to a computer, please contact Human Resources at [e-mail].

Middlesex Community College strives to make the application and interview process accessible for all applicants but understands that applicants may still encounter barriers due to ability, language, or technology. If we can make the process any more accessible for you, contact Human Resources at 781-280-3546 or [e-mail].