Program Assistant - NC Campus Engagement

Elon University; Elon (NC); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Tuition remission for undergraduate

Tuition remission for graduate courses

Free campus fitness facilities

Admission to performances and events

Equal opportunity employer

Tuition Exchange eligibility

Job summary

The Program Assistant at Elon University’s North Carolina Campus Engagement unit provides day-to-day operations support, coordinating office activities, schedules, and communications for the staff. This part-time role (25 hours per week) emphasizes organization, discretion, and teamwork to support community and civic engagement across the campus.

Applicants should have a high school diploma or GED (bachelor's preferred) and experience with budgeting, data entry, and Microsoft Office.

Qualifications

• High school diploma or GED plus five or more years of related experience and/or training.
• Bachelor's degree preferred.
• Experience with budget management, data entry, and customer service.
• Proficiency with Microsoft Office Suite and strong written and verbal communication.

Responsibilities

• Office management and administrative support for the director and staff.
• Front-line support for member campuses regarding programs and services.
• Coordinate event logistics, registrations, space reservations, and catering.
• Reconcile purchases, monitor budgets, and track dues and sub-grants.
• Maintain calendars and schedule staff meetings and events.

Skills

Budget management

Customer service

Written & verbal communication

Time management

Critical thinking

Discretion and confidentiality

Independent work

Team collaboration

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Title:Program Assistant - NC Campus Engagement

Position Type:Staff Part-Time

Days Per Week:Monday - Friday

Hours Per Week:25

VP Area:Student Life

Department:North Carolina Campus Engagement

Location:Elon Campus

Position Summary

The Program Assistant is responsible for the overall day-to-day operations of North Carolina Campus Engagement, providing support for the staff within the office. The Program Assistant must be highly organized and efficient with the ability to balance multiple tasks and responsibilities. They must have an acute understanding and passion for community and civic engagement, strong critical thinking skills, the ability to exercise good judgment, and must maintain a high level of discretion and confidentiality. They must always maintain an intense focus on accuracy with excellent written, verbal, and interpersonal communication skills, and the ability to work independently and as part of a team. This is a part-time position, working 25 hours per week.

Benefits of Working at Elon

As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities. Elon's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations. Employees at Elon enjoy a generous and comprehensive benefits package that includes:
28 annual days off, including holidays and vacation.
Immediate tuition remission for undergraduate courses
Tuition remission for approved graduate-level courses after 12 months of employment.
Free use of campus fitness facilities.
Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.
Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

High school diploma or GED plus five or more years of related experience and/or training required

Preferred Education and Experience

Bachelor's degree preferred

Knowledge, Skills, and Abilities

Experience with budget management, managing online software, data entry, and customer service
Knowledge of and experience with Microsoft Office (Word, Excel, PowerPoint, Outlook), with skills in word processing, budgeting, data management, and customer service.
Strong written and verbal communication skills
Effective time management and ability to work independently, good work ethic, as well as to establish relationships and function within a team.
Excellent customer service skills and ability to respond effectively and compassionately with a diverse group of colleagues across the state.
Must have strong critical thinking skills, the ability to exercise good judgment, and must maintain a high level of discretion and confidentiality.
Ability to manage multiple schedules, projects, and tasks simultaneously and work in a fast-moving environment.

Job Duties

• Primary duties include but are not limited to:
  • Office Management - Provide primary administrative and office management support for the director of the department and members of the staff. Duties include opening and closing the office, maintaining a professional work environment, welcoming visitors, managing, and directing phone calls, word processing, spreadsheets, editing, filing, and other tasks as assigned.
  • Serve as front-line staff member for member campuses related to programs and services and address concerns and needs related to programming and resources.
  • Event Logistical Responsibilities - Coordinate event management logistics for meetings and events, including registrations, space reservations, set-up requests, catering orders, media needs. Design event programs and agendas.
  • Financial Process - Reconcile credit purchases and maintain accurate records of budgets, monitor spending, and regularly reconcile balances for operational accounts. Track and process member dues renewals and sub-grant awards. Track and process professional development request and expenses.
  • Calendars and Scheduling - Responsible for maintaining calendars for the department director and members of the staff including scheduling appointments, coordinating, and scheduling staff meetings and gatherings.
  • Other duties as needed or required.
• Inclusive Community Building Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon's foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.