Program Assistant for the Historic Neighborhood

Elon Uni Careers; Elon (NC); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Tuition remission

Retirement plan

Paid time off

Job summary

Elon University is seeking a Program Assistant for the Historic Neighborhood within Residence Life. The role manages day-to-day office operations, oversees the neighborhood front desk, and coordinates Facilities Management, budgeting, and billing for damages.

It also involves training student workers and supporting the community director and faculty. The position is full-time staff, 30 hours per week, with standard Monday–Friday scheduling on Elon Campus.

Qualifications

• Requires high school diploma or GED plus three+ years of related experience/training.
• Bachelor’s degree in a related field is preferred.
• Experience with budget management and customer service is essential.

Responsibilities

• Provide administrative and office management support for the community director and staff.
• Staff the neighborhood front desk and handle inquiries via phone, email, and in person.
• Manage budgets, billing for damages, and processing work orders.
• Supervise and train student workers and ensure professional conduct.
• Coordinate facilities requests and oversee key management and room reservations.
• Support divisional events and inclusive community building initiatives.

Skills

Budget management

Customer service

Data entry

Microsoft Office (Word, Excel, PowerPt

Verbal & written communication

Time management

Independent work

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Title: Program Assistant for the Historic Neighborhood

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 30

VP Area: Student Life

Department: Residence Life

Location: Elon Campus

Position Summary

The Program Assistant is responsible for the overall day-to-day operations of a Residence Life neighborhood office, utilizing exceptional organizational, interpersonal, and customer service skills via phone, email, and individual contact. Responsibilities include but are not limited to staffing the neighborhood office front desk/reception area, managing daily functions of the office, including Facilities Management and work requests, budget coordination for neighborhood purchases, billing for damages and work orders and training and evaluating student workers. This position provides support and assistance to the community director, neighborhood faculty members, student staff and residents.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses
• Tuition remission for approved graduate-level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Elon is proud to have been named to the list of Most Promising Places to Work in Student Affairs each of the past six years. For additional information about working with the Division of Student Life, visit: https://www.elon.edu/u/administration/student-life/about/work-with-us/

Minimum Required Education and Experience

High school diploma or GED plus three or more years of related experience and/or training required.

Preferred Education and Experience

Bachelor’s degree and administrative work experience (including part-time or full-time positions) preferred.

Knowledge, Skills, and Abilities

Experience with budget management, managing online software, data entry, and customer service

Knowledge of and experience with Microsoft Office (Word, Excel, PowerPoint, Outlook), with skills in word processing, budgeting, data management, and customer service.

Strong written and verbal communication skills

Effective time management and ability to work independently, good work ethic, as well as to establish relationships and function within a team.

Excellent customer service skills and ability to respond effectively and compassionately with a diverse group of students, families, and colleagues across campus.

Must have an acute understanding and passion for building inclusive communities, strong critical thinking skills, the ability to exercise good judgment, and must maintain a high level of discretion and confidentiality.

Ability to manage multiple schedules, projects, and tasks simultaneously and work in a fast-moving environment.

Job Duties

• Office Management and Inquiry Response Provide primary administrative and office management support for the community director, neighborhood faculty members, student staff and residents. Primary presence in the assigned neighborhood office for student interaction, act as a resource for students, parents, and staff. Manage residential keys, Key watcher master keys, and organize office correspondence and daily operations of the office.
• Financial Processes Reconcile credit purchases and maintain accurate records of budgets, monitor spending, and regularly reconcile balances for operational accounts. Track and process professional development request and expenses. Process occupancy checks, health & safety checks, check requests, and Print Shop requests.
• Personnel Processes Manage the recruitment, marketing, hiring, training, supervision, and evaluation of student staff providing support and mentorship while encouraging professionalism in the workplace. Facilitate onboarding processes for all neighborhood office staff, including student and professional staff. Contribute to student success by ensuring skills and knowledge gained through student employment connect to classroom learning and future career competencies. Supervisors of student employees implement the ElonGROW (Guided Reflection on Work) model in their supervisory practices by facilitating regular guided reflection conversations that connect workplace learning with students’ broader educational and career goals, ensuring a consistent, developmental approach to student employment across the university.
• Facility Processes Prepare work orders and key requests for Facilities Management regarding neighborhood repairs and process billing charges associated with work orders. Maintain residential billing information for each residence hall or apartment in the neighborhood by individual, suite, and/or building. Communicate with service vendors regarding maintenance and repairs (i.e., Laundry and Vending). Act as room reservation scheduler for each neighborhood building and building manager.
• Information Management Maintain housing information for neighborhood (rosters, Room Condition Forms, room changes, leases etc.). Maintain confidential files and information about students within the neighborhood. Support community development goals by assisting with program planning processes such as purchasing, space reservation, catering orders, day-of preparations, advertising, etc.
• Other Duties Support university events, including, but not limited to: Opening and closing of campus housing, Convocations, Commencement, Family Weekend, and events related to Admissions and/or New Student Orientation
• Inclusive Community Building Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon’s foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.

Special Instructions to Applicants

8am-3pm (6.0 hours of work and 1.0 hour for lunch), 30 hours per week, occasional weekend work will be required based on divisional and departmental needs Colonnades, East, Historic, and Global PAs: 10-months (August-May)