Program Assistant, Individualized Education Program Team Support

hcpss; Columbia (MD); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Mileage reimbursement

Job summary

The Howard County Public School System (HCPSS) is seeking a Program Assistant to support the IEP team across multiple schools. The role involves maintaining confidential student records, coordinating meetings, and communicating with families and central office staff.

Itinerant responsibilities include data preparation, scheduling, and helping case managers with IEP implementation while using the electronic IEP system and related tools.

Qualifications

• High school diploma or GED.
• One year of general clerical/administrative support experience.
• One year of data collection and management experience (Google Forms/Sheets, Excel).

Responsibilities

• Maintain confidential student records in compliance with regulations.
• Disseminate IEP paperwork to stakeholders and assist scheduling.
• Create data binders/sheets and support scheduling issues.
• Schedule IEP meetings and related IEP activities.
• Use the electronic IEP system and other relevant systems to support the team.
• Communicate with parents about meeting documents.
• Attend training on special education processes and related areas.

Skills

Clerical experience

Administrative support

Data collection

Google Forms

Google Sheets

Excel

Education

High school diploma

Associate degree (preferred)

Tools

Medical billing

Job description

ABOUT US

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan , please visit our website and our careers page . Join our award-winning workforce and make a difference in the lives of our students!

Job Posting End Date: 10-02-2026

DESCRIPTION

Under the direction of the Coordinator, Special Education, Elementary, the Program Assistant, Individualized Education Program (IEP) Team Support provides direct programmatic support to schools. The Program Assistant will perform a variety of duties to support the IEP team meeting processes. The Program Assistant will work directly with administrators or other leaders (e.g., special education team leaders) to support special education procedures including maintenance of confidential records, scheduling meetings, communication with school and central office staff, data preparation and follow-up with parents.

This is an itinerant position providing support to assigned schools based on the needs identified by the Department of Special Education Leadership Team. Under Article 12.6 of the Master Agreement for Educational Support Professionals, this position is eligible for mileage reimbursement.

MINIMUM QUALIFICATIONS

• Education: High school diploma or GED.
• Experience: One year of general clerical, administrative support experience creating or maintaining organizational systems.
• One year of experience with data collection and management systems such as Google Forms, Google Sheets, and Microsoft Excel.

PREFERRED QUALIFICATIONS

The ideal candidate for this role will also possess a combination of the additional qualifications below. If you don't meet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.

• Associate degree, or higher, from an accredited college or university in business administration, education, or a closely related field.
• Experience providing administrative support or special education classroom support in a PreK-12 school setting.
• Experience providing customer service and building strong professional relationships.
• Experience with Medical Assistance billing and/or documentation.
• Experience reviewing and understanding Individualized Education Programs (IEP) or other student records.
• Experience providing administrative support or special education classroom support in a PreK-12 school setting.

ESSENTIAL POSITION RESPONSIBILITIES

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.

• Maintains accurate, organized, and confidential student records related to the special education process in compliance with federal, state, and local regulations (e.g., creating folder systems, printing, and filing documents, updating logs, completing Medical Assistant billing paperwork, etc.).
• Assists special education staff with disseminating appropriate special education process paperwork to all stakeholders. Assists DSE leadership and teachers with scheduling, as necessary.
• Creates data binders/sheets and other instructional supports needed for programs or individual students. Supports case managers with problem solving scheduling issues.
• Assists special education staff with scheduling IEP team meetings and other meetings related to IEP implementation. Provides other supportive measures to the IEP team as needed.
• Utilizes the electronic IEP system and other relevant computerized systems to support the IEP team and/or case managers.
• Maintains a system for storing meeting confirmations and other routine paperwork in print and digital form.
• Communicates with parents to send required meeting documents before and after the IEP team meetings in a timely manner.
• Attends initial and ongoing training related to special education processes and other areas of compliance and/or instruction to support IEP implementation.