Program Assistant III

KellyMitchell Group; San Diego (CA); Hybrid; USD 43,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

ESOP (Employee-Owned)

Job summary

KellyMitchell is seeking a Program Assistant III to support a large-scale Wildfire Mitigation Program in San Diego, CA. The role focuses on coordinating projects, engaging customers, and maintaining program data and reporting in a hybrid work environment.

The ideal candidate will have a Bachelor's degree and 5+ years in program coordination or project management, with strong organizational skills and experience with Excel.

Qualifications

• Bachelor's degree required.
• 5+ years of program coordination or project management experience.
• Ability to manage multiple initiatives simultaneously.
• Strong organizational, planning, and problem-solving skills.
• Experience with data tracking, reporting, and database management.
• Advanced proficiency with Microsoft Excel.
• Strong written and verbal communication skills.
• Ability to collaborate across teams and organizational levels.
• Experience tracking project milestones, deliverables, and performance metrics.
• Attention to detail and accuracy.

Responsibilities

• Manage and coordinate small to medium-sized projects from planning through execution.
• Develop, maintain, and track project plans, timelines, budgets, and deliverables.
• Support customer engagement activities and respond to program-related inquiries.
• Verify customer eligibility and maintain accurate program records.
• Develop and maintain program documentation, procedures, handbooks, and implementation plans.
• Support vendor and contractor coordination to ensure successful project execution.
• Maintain and enhance program reporting and data management processes.
• Analyze and track program performance metrics and prepare status reports.
• Coordinate procurement activities for project-related materials and services.
• Organize meetings, prepare agendas, and facilitate follow-up actions.
• Assist with budget tracking, reporting, and administrative support functions.
• Identify project risks and elevate issues to appropriate stakeholders.
• Support training, outreach, and program-related events.

Skills

Project coordination

Communication

Data tracking

Regulatory reporting

Stakeholder management

Problem-solving

Education

Bachelor's degree

Tools

Excel

Job description

Job Summary

Our client is seeking a Program Assistant III to support critical customer programs within a large-scale Wildfire Mitigation Program. This role is responsible for coordinating project activities, supporting customer engagement initiatives, maintaining program data and reporting, managing vendor relationships, and assisting with regulatory compliance efforts. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a collaborative, fast-paced environment. This position offers the opportunity to contribute to impactful programs that support customer safety and resilience while gaining exposure to project and program management initiatives.

Contract Details

• Contract Duration: 52 Weeks
• Location: San Diego, CA
• Work Model: Hybrid
• One round of interviews with a possible second round for select finalists
• Opportunity for full-time conversion based on business needs and performance
• Supplier-provided laptop required

Core Responsibilities

• Manage and coordinate small to medium-sized projects from planning through execution
• Develop, maintain, and track project plans, timelines, budgets, and deliverables
• Support customer engagement activities and respond to program-related inquiries
• Verify customer eligibility and maintain accurate program records
• Develop and maintain program documentation, procedures, handbooks, and implementation plans
• Support vendor and contractor coordination to ensure successful project execution
• Maintain and enhance program reporting and data management processes
• Analyze and track program performance metrics and prepare status reports
• Coordinate procurement activities for project-related materials and services
• Organize meetings, prepare agendas, and facilitate follow-up actions
• Assist with budget tracking, reporting, and administrative support functions
• Identify project risks and elevate issues to appropriate stakeholders
• Support training, outreach, and program-related events

Required Skills & Experience (Must-Haves)

• Bachelor's degree required
• 5+ years of relevant program coordination, project support, or project management experience
• Demonstrated project management skills with the ability to manage multiple initiatives simultaneously
• Strong organizational, planning, and problem-solving abilities
• Experience with data tracking, reporting, and database management
• Advanced proficiency with Microsoft Office applications, particularly Excel
• Strong written and verbal communication skills
• Ability to collaborate effectively across teams and organizational levels
• Experience tracking project milestones, deliverables, and performance metrics
• Strong attention to detail and commitment to accuracy

Preferred Skills & Experience (Nice-to-Haves)

• Experience supporting regulated utility, energy, environmental, or customer-facing programs
• Experience coordinating vendors, consultants, and external partners
• Familiarity with compliance or regulatory reporting requirements
• Experience developing program documentation, procedures, or operational materials
• Customer service or stakeholder engagement experience

Key Competencies & Behaviors

• Highly organized and action-oriented
• Detail-focused with strong analytical skills
• Collaborative and adaptable team player
• Strong sense of accountability and ownership
• Ability to balance competing priorities and deadlines
• Professional communication and stakeholder management skills
• Continuous improvement mindset

Work Environment

• Location: San Diego, CA
• Work Model: Hybrid, remote on Fridays

Compensation & Benefits

• Pay Range: The approximate pay range for this position is between $31.00 and $45.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell

At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.

Marketing Disclosure

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy.