Program Assistant I- Campus at Lookout Mountain.

State of Colorado; Golden (CO); In loco; USD 40.000 - 56.000; Tempo pieno

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The Division of Youth Services in Golden, CO seeks a Program Assistant I to provide high-level office management for the Education Work Unit and act as a school registrar. You will maintain educational records in TRAILS/SIS, produce regular QA reports, manage transcripts, rosters, timekeeping, hiring processes, and serve as site expert on the state-wide student information system.

This on-site role requires collaboration with principals and central office, and involves ensuring compliance with

Competenze

• Experience handling educational records and transcripts.
• Proficiency with Excel and Access for roster management and reporting.

Mansioni

• Maintain and manage student files, transcripts and attendance.
• Run monthly, quarterly and yearly reports for QA and compliance.
• Update and maintain school roster in the SIS and Trails databases.
• Assist with timekeeping and hiring processes.
• Serve as site expert on the student information system implemented state-wide.
• Prepare education reports for facility, state, and federal reporting.

Conoscenze

Excel

Access

SIS

Data entry

Report generation

Strumenti

Trails database

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Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

About The Division Of Youth Services

The mission of the Division of Youth Services (DYS) is to protect, restore and improve public safety utilizing a continuum of care that provides effective supervision, promotes accountability to victims and communities, and helps youth lead constructive lives through positive youth development. The strategic goal of DYS is to operate healthy trauma-responsive organizational environments as demonstrated through prosocial, safe, and non-violent interactions.

DYS provides a continuum of services that encompass juvenile detention, assessment, commitment and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Division operates 15 secure facilities that serve youth between the ages of 10 and 21, who are pre-adjudicated, sentenced, or committed. For pre-adjudicated youth, the Division is also responsible for the management and oversight of the Colorado Youth Detention Continuum; a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system. In addition to residential programming, the Division administers juvenile parole services throughout the State. We have many opportunities within DYS to positively impact youth and families.

We invite you to explore the DYS website and learn about the services provided to youth, families, and local communities in the State of Colorado at: https://www.colorado.gov/cdhs/dys

You are required to work at your assigned work location during your scheduled work times.

Lookout Mtn Youth Services Center

2901 Ford St
Golden CO, 80401

Please note: Work arrangements are subject to change at any time.

Description Of Job

About the Position

This Program Assistant I (PA) exists to provide high-level technical office management for the Education Work Unit and acts as a school registrar. The PA provides support services, organization, and execution of delegated duties and support for the educational team. Additionally, this position is responsible for the obtaining, maintenance and legal documentation of educational records in TRAILS and/or the student information system used by DYS Education, This position runs yearly, quarterly, and monthly reports for Quality assurance monitoring, course and credits, graduation plans, and Special Education communications and timelines which are legal documentation. The PA must develop and manage accurate student files, request and supply accurate transcripts, and attend to timekeeping and hiring processes and is also responsible for updating and maintaining the school roster using Microsoft Excel and Access while serving as a site expert on the student information system implemented state-wide. This position determines the best reports to track educational outcomes and can be assigned the duties as site-based librarian and participates in all required trainings.

Registar & Education System Data And Monitoring

• Collaboratively develops, organizes, implements, trains, and maintains systems and administrative work procedures for the educational department.
• Makes decisions that affect education department operations including management of administrative functions related to educational services. Implement and maintain a detailed communication line between principal and central office to ensure effective and efficient communication with Principal, central office as well as staff on the campus
• Creates and manages various data, program and student information and correspondence tracking systems for the educational department.
• Design, create and maintain filing and reporting systems for official DYS documentation.
• Implements and maintains computer spreadsheet (Excel), google docs and google sheets as directed, and database (Access) forms to compile and report pertinent information, to include commitment statistical information involving the educational department and HR processes.
• Uses online and external systems for federal reporting and for maintaining accurate records and information for all human resources information as well as education outcomes
• Primary contact with the public, staff and educational agencies as the first person to respond to inquiries regarding education process and determines to whom the inquiry should go
• Inputs educational information into the Trails database, SIS, and required data management sources to include the Civil Right Data Collection spreadsheets and Title 1 Federal Grant time and effort management with at least a 95% accuracy.
• Creates monitoring spreadsheets and uses shared databases for all federal and educational processes identified in QAYS standards or as required for Title 1 or the Office of Civil Rights. Prepare education reports, collect and organize data for facility, state reporting, and federal reporting
• Assure monthly and quarterly monitoring systems are in place and updated and student files and gradebooks and attendance are updated as expected
• Complete student transcripts and respond to the request thereof within specified timelines; make decisions to align courses with graduation plans and monitor and know credit needs, conversions,