Program Assistant – HRSA (CGHPI)

Georgetown University; Jacksonville (FL); Hybrid; USD 48,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement savings

Job summary

Georgetown University’s Center for Global Health Practice and Impact (CGHPI) seeks a Program Assistant to provide meeting support, events planning, and logistics management for the Ending the HIV Epidemic in the U.S. - Technical Assistance Provider (EHE-TAP) project.

The Program Assistant will plan and execute meetings, regional workshops, and technical assistance sessions, while coordinating travel, calendars, and communications for internal and external partners in a fast-paced environment.

Qualifications

• Bachelor’s degree in event management, business administration, program management, or a related field.
• 2–3 years of experience relevant to the role.
• Excellent project management and administrative skills; strong attention to detail.
• Effective interpersonal and communication skills; excellent time management.
• Skilled negotiator and problem-solver; highly organized and disciplined.
• Willingness to travel domestically.

Responsibilities

• Provide meeting support, events planning, and logistics management for EHE-TAP projects.
• Plan, organize, and execute program meetings including regional workshops and learning collaboratives.
• Coordinate travel, manage schedules, and provide administrative support to internal and external partners.
• Serve as the central point of contact for project meetings.

Skills

Project management

Administrative skills

Attention to detail

Communication skills

Time management

Negotiation

Organizational skills

Initiative

Travel willingness

Education

Bachelor’s degree in event management, business administration, program management, or a related field

Tools

Virtual event platforms

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Job Overview

Georgetown University’s Center for Global Health Practice and Impact (CGHPI) serves to sustainably improve population health and wellbeing and safeguard against health-related threats by advancing the use of evidence through human-centered design for the advancement of health and health equity. To advance this mission, CGHPI seeks a Program Assistant to provide meeting support, events planning, and logistics management for the Ending the HIV Epidemic in the U.S. - Technical Assistance Provider (EHE-TAP) project.

The Program Assistant for Meetings, Events, and Logistics Management plays a key role in ensuring the seamless execution of events, meetings, and logistics across the EHE-TAP project. The position is responsible for planning, organizing, and executing program meetings, including regional workshops, learning collaboratives, and technical assistance workshops, as well as providing administrative assistance to the project and CGHPI team. The incumbent will be the central point of contact for project meetings and will be responsible for managing all aspects of these events. This includes coordinating logistics, coordinating travel, managing schedules, and providing administrative support to both internal and external partners. The ideal candidate will have excellent organizational, communication, and problem-solving skills, with a strong attention to detail and the ability to manage multiple tasks in a fast-paced environment.

Work Interactions

The Program Assistant will report directly to the EHE-TAP Senior Program Manager. This role works cross-departmentally representing the operations team providing critical administrative and organizational assistance as needed. The role is responsible for communication with EHE jurisdictions, Georgetown University’s operational units, and external stakeholders to ensure project success.

Requirements And Qualifications

• Bachelor’s degree in event management, business administration, program management, or a related field
• 2-3 years of experience relevant to the role
• Excellent project management and administrative skills
• Strong attention to detail
• Effective interpersonal and communication skills
• Excellent time management skills
• Skilled negotiator and problem-solver
• Highly organized and disciplined, and ability to relate easily to a wide range of groups
• An independent thinker, creative, and unafraid to take initiative
• Willingness to travel domestically

Preferred Qualifications

• Experience in budget management, including managing institutional credit cards
• Experience with virtual event platforms

Work Mode Designation

This position has been designated as Hybrid (Monday-Wednesday in office at 500 1st St NW, Washington DC; Thursday-Friday remote). Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.