Program Assistant (GIH)

Grantmakers In Health - Washington, D.C.; Washington (District of Columbia); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

100% employer paid medical, dental, &-

Life/AD&D & disability insurance

Paid time off & holidays

Telework Fridays

Flexible Spending Account

Supplemental insurance

Job summary

Grantmakers In Health (GIH) is seeking a Program Assistant to support program directors with logistics, scheduling, and research. You will manage databases, create materials, and assist with events and webinars.

The role emphasizes organization, reliability, and teamwork across a small staff, with opportunities to contribute to the nonprofit’s mission and impact through administrative excellence.

Qualifications

• Bachelor’s or Associate’s degree required or equivalent experience.
• Several years of administrative support experience desired.
• Experience supporting multiple staff and calendar coordination is a plus.
• Familiarity with databases, research methods, and data gathering.
• Proficiency in Microsoft Office and basic web tools.

Responsibilities

• Provide program support for multiple directors including scheduling, calendar management, and document production.
• Coordinate conference calls, meetings, and logistics for programs and events.
• Manage databases, lists, mailings, and CRM records.
• Edit and post website content and update online materials as needed.
• Take notes, prepare summaries, and support on-site event logistics.

Skills

Attention to detail

Reliability

Time management

Organization

Teamwork

Problem solving

Self-motivation

Education

Bachelor’s or Associate’s degree

Tools

Microsoft Office

GoToMeetings/GoToWebinars

SurveyMonkey

Smartsheets

HTML knowledge

Job description

Grantmakers In Health (GIH) is searching for our next great Program Assistant. If you love organizing, supporting, digging for information, and generally making things HUM, and have a passion for contributing to a greater cause, we want to talk to you! We’re looking for a superstar to support the efforts of multiple Program Directors in the administration and logistics of their various programs, events, and projects.

Who we are:

GIH is a nonprofit, educational organization dedicated to helping foundations and corporate giving programs improve the health of all people. Our mission is to foster communication and collaboration among grantmakers and others, and to help strengthen the grantmaking community’s knowledge, skills, and effectiveness. For more than 35 years, GIH has supported health funders of all sizes and interests through education, networking, and leadership.

What a Program Assistant does:

• Provides Program Support:
  • Conference call coordination
  • Scheduling and calendar management
  • Database support
  • Research
  • Survey creation and management
  • Preparation, production, and distribution of written and electronic documents and presentations
  • Light editing
  • Implementation of program logistic requirements
• Provides Event Management Support:
  • Provides support for various meetings including strategy sessions, workshops, and annual conference sessions
  • Coordinates registration and communications for issue-related webinars
  • Responsible for production of meeting materials and resources
  • Organizes staff and team meetings
  • Notetaking and written summaries
  • Schedules conference calls
  • Responsible for event registration, shipping, and mailing
  • Tracks project timelines
  • Provides on-site administrative support at various organizational events, as needed
• Provides Database Support:
  • Create and edit events, distribution lists, mailings, and individual contact records in the GIH CRM (Microsoft Dynamics).
• Provides Website Support:
  • Edits, formats, and posts content (WordPress)

A Program Assistant must:

• Have strong attention to detail and accuracy
• Be reliable and trustworthy
• Have excellent time management, multi-tasking, and organization skills
• Be team-oriented and collaborative
• Have good problem-solving skills
• Be self-motivated

A Program Assistant should have:

• A Bachelor’s or Associate’s degree.
• Five or more years of relevant administrative support experience.
• Experience supporting multiple staffers, as is a can-do, all-hands-on-deck attitude, marked by flexibility and collaboration.
• Knowledge and experience in database management, research, and data gathering techniques.
• Technical proficiency in Microsoft Office and GoToMeetings/GoToWebinars; experience using SurveyMonkey and Smartsheets is a plus. Familiarity with web-based applications, including HTML and listservs.
• Sensitivity and respect for racial, gender, sexual orientation and cultural differences.

What we offer*:

• 100 percent employer paid medical, dental, and vision insurance for full-time employees.
• Group Life and AD&D, Short-term and Long-term disability insurance
• Paid time off including paid vacation, personal leave, sick leave.
• Paid holidays.
• Telework Fridays.
• Flexible Spending Account.
• Supplemental insurance.

*Some benefits required a waiting period