Program Assistant - Family Connects

Central Jersey Family Health Consortium, Inc.; North Brunswick Township (NJ); On-site; USD 40,000 - 52,000; Full time

Job summary

Central Jersey Family Health Consortium, Inc. is seeking a Program Assistant to support the Family Connects home visiting program. This role handles administrative tasks, community outreach, inventory control, and data reporting to ensure smooth day-to-day operations.

The position supports postpartum nurse home visits by connecting families with community resources and coordinating scheduling and referrals, while collaborating with nurses and program leadership.

Qualifications

• Associates degree required; bachelor’s preferred in education or health-related field.
• Experience in nonprofit, maternal/child health or education is strongly preferred.
• Verbal and written fluency in English and Spanish preferred; strong data-entry skills.

Responsibilities

• Maintain inventory of nursing and office supplies.
• Track referrals from various sources via electronic spreadsheets.
• Ensure educational materials are in stock and updated.
• Assist with creating monthly newsletters for pre-enrolled clients.
• Attend outreach tabling events to promote the program.
• Coordinate nurse schedules and manage client database.

Skills

Verbal and written communication

Attention to detail

Bilingual English/Spanish

Data entry

Teamwork / collaboration

Customer service

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Description

The Program Assistant plays an essential role in supporting the Family Connects home visiting program. This position assists with day-to-day program operations, including administrative support, community outreach, supply inventory management, and data reporting. Family Connects is an evidence-based program that connects parents of newborns with needed community resources through postpartum nurse home visits.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties and responsibilities that are required by the employee.

Essential Duties and Responsibilities include the following:

• Maintain detailed inventory of nursing and office supplies
• Assist with keeping track of referrals from various sources and agencies via electronic spreadsheets
• Ensure home visiting educational materials are available and in stock
• Assist with creating a monthly newsletter for pre-enrolled clients to foster engagement
• Attend and assist with outreach tabling events to promote the program
• Assist with managing the home visiting schedule by rescheduling clients as needed and coordinating schedule changes when nurses have cancellations or have to take time off unexpectedly
• Assist with coverage for the PSS as needed
• Assist with the coordination of scheduling of all nurse assignments and manage schedule and client database.
• Assist with client recruiting as needed:
• Establish contact with families. Successfully engage, recruit, and schedule families for nurse home visits.
• Build relationships with hospital birth center management and staff including attending meetings, providing educational in-services, and troubleshooting recruitment problems as needed.
• Schedule clients for nursing visit either by phone or in-hospital visit as appropriate.
• Conduct post-visit connection (PVC) phone calls with families, track services contacted and received, and provide re-referrals when necessary.
• Handle confirmation of appointments via text messaging.
• Act as primary public contact to answer questions and reschedule home visits as needed. Follow up with families in a timely manner.
• Work as an active member of the Family Connects team by attending all regular staff meetings, Family Connects planning meetings, in-service trainings, and other meetings as required.
• Complete other duties and tasks as assigned by Family Connects Nurse Manager and program leadership.

Working Conditions:

There are no unusual work conditions associated with this position. Noise level in the office is moderate. Professional/business attire is required. Employees are required to attend meetings at external locations and will therefore experience external weather conditions.

Physical Requirements:

Employees are required to occasionally lift up to twenty pounds of materials or equipment.

Requirements

Education: Associates degree required, Bachelor’s degree preferred in education or health related field required.

Experience: Knowledge and experience relating to the field of non-profit, maternal child health and education is strongly preferred.

• Experience working in a healthcare delivery or social service organization and/or community interfacing role preferred.
• Verbal and written fluency in English and Spanish preferred. Excellent verbal and data entry skills with strong attention to detail.
• A demonstrated ability for collaborative work in a team environment, as well as ability to work independently to meet expected deadlines.
• Experience working in a patient or client environment that required sensitivity, cultural awareness, and/or providing services to underserved or high-need populations.
• Excellent interpersonal skills with ability to communicate and interact effectively with individuals from diverse groups regardless of race, sex, age, and/or sexual orientation and members of underserved communities.
• Computer proficiency required with Microsoft programs including Windows, Outlook, Office 2007, Access, Excel, Power Point, Publisher and Word. Strong interpersonal & oral/written communication skills required.

Valid Driver’s license with the ability to provide proof of ongoing automobile insurance coverage is required. This position will entail reimbursable local and statewide travel utilizing personal vehicle.