Program Assistant – Family Connects

Central Jersey Family Health Consortium Inc; North Brunswick Township (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

Central Jersey Family Health Consortium Inc in New Jersey is seeking a capable administrative support professional to manage supplies, scheduling, referrals, and client communications for the Family Connects program. The role emphasizes bilingual communication, data entry accuracy, and teamwork with nursing staff.

You will assist with outreach, maintain client records, and coordinate nurse visits and materials, while supporting program leadership and ensuring smooth operation across sites.

Qualifications

• Associates degree required; BA preferred in education or health field.
• Nonprofit or maternal child health experience preferred.
• Fluency in English; Spanish preferred.
• Strong data entry and attention to detail.
• Proficient with Microsoft Office suite.

Responsibilities

• Maintain detailed inventory of nursing and office supplies.
• Assist with referrals and scheduling; manage client database.
• Support creation of materials and newsletters for clients.
• Attend outreach events and coordinate nurse assignments.
• Provide coverage for scheduling and reschedules as needed.
• Serve as a public contact and assist with recruitment.
• Engage families, coordinate home visits, and track services.
• Travel locally statewide as required with a personal vehicle.

Skills

Bilingual EN/ES

Data entry

Microsoft Office

Communication

Teamwork

Customer service

Attention to detail

Education

Associate degree

Bachelor's preferred

Tools

Excel

PowerPoint

Access

Word

Publisher

Outlook

Job description

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties and responsibilities that are required by the employee.

Essential Duties and Responsibilities include the following:

• Maintain detailed inventory of nursing and office supplies
• Assist with keeping track of referrals from various sources and agencies via electronic spreadsheets
• Ensure home visiting educational materials are available and in stock
• Assist with creating a monthly newsletter for pre-enrolled clients to foster engagement
• Attend and assist with outreach tabling events to promote the program
• Assist with managing the home visiting schedule by rescheduling clients as needed and coordinating schedule changes when nurses have cancellations or have to take time off unexpectedly
• Assist with coverage for the PSS as needed
• Assist with the coordination of scheduling of all nurse assignments and manage schedule and client database.
• Assist with client recruiting as needed:
• Establish contact with families. Successfully engage, recruit, and schedule families for nurse home visits.
• Build relationships with hospital birth center management and staff including attending meetings, providing educational in-services, and troubleshooting recruitment problems as needed.
• Schedule clients for nursing visit either by phone or in-hospital visit as appropriate.
• Conduct post-visit connection (PVC) phone calls with families, track services contacted and received, and provide re-referrals when necessary.
• Handle confirmation of appointments via text messaging.
• Act as primary public contact to answer questions and reschedule home visits as needed. Follow up with families in a timely manner.
• Work as an active member of the Family Connects team by attending all regular staff meetings, Family Connects planning meetings, in-service trainings, and other meetings as required.
• Complete other duties and tasks as assigned by Family Connects Nurse Manager and program leadership.

Working Conditions:

There are no unusual work conditions associated with this position. Noise level in the office is moderate. Professional/business attire is required. Employees are required to attend meetings at external locations and will therefore experience external weather conditions.

Physical Requirements:

Employees are required to occasionally lift up to twenty pounds of materials or equipment.

Requirements

++Education:++ Associates degree required, Bachelor’s degree preferred in education or health related field required.

++Experience:++ Knowledge and experience relating to the field of non-profit, maternal child health and education is strongly preferred.

• Experience working in a healthcare delivery or social service organization and/or community interfacing role preferred.
• Verbal and written fluency in English and Spanish preferred. Excellent verbal and data entry skills with strong attention to detail.
• A demonstrated ability for collaborative work in a team environment, as well as ability to work independently to meet expected deadlines.
• Experience working in a patient or client environment that required sensitivity, cultural awareness, and/or providing services to underserved or high-need populations.
• Excellent interpersonal skills with ability to communicate and interact effectively with individuals from diverse groups regardless of race, sex, age, and/or sexual orientation and members of underserved communities.
• Computer proficiency required with Microsoft programs including Windows, Outlook, Office 2007, Access, Excel, Power Point, Publisher and Word. Strong interpersonal & oral/written communication skills required.

Valid Driver’s license with the ability to provide proof of ongoing automobile insurance coverage is required. This position will entail reimbursable local and statewide travel utilizing personal vehicle.