Program Assistant Director of Orientation and Transition Programs

University of Texas at Arlington; Arlington (TX); On-site; USD 55,000 - 58,000; Full time

Job summary

The University of Texas at Arlington is seeking a Program Assistant Director of Orientation within the Office of New Student, Transition, and Family Programs. This role leads the planning and execution of Maverick Orientation for first-year, transfer, and virtual attendees, ensuring inclusive and engaging onboarding experiences for a diverse student population.

You will supervise Orientation Leaders and Student Coordinators, coordinate logistics with campus partners, manage vendor relationships,

Qualifications

• Master’s degree in higher education administration, counseling, college student personnel, or a related field with 2 years of relevant experience.
• Two (2) years of part-time graduate assistant experience closely related to the role’s responsibilities may be considered equivalent to one (1) year of professional experience.

Responsibilities

• Lead planning and implementation of New Maverick Orientation for all students, including first-year, transfer, and virtual attendees.
• Assist in planning and implementing orientation for veterans, international students, and graduate students; coordinate with stakeholders and teams.
• Manage logistics for events (location reservations, setup, catering, signage) and vendor relationships.
• Supervise Orientation Leaders and Student Coordinators; schedule, assign work, and evaluate performance.
• Participate in hiring and training processes for departmental staff.
• Collaborate with team members to ensure efficient office operations and professional development.

Skills

Communication skills

Teamwork

Program development

Database knowledge

Student engagement

Education

Master's degree in higher education administration or related field

2 years professional experience in student affairs

Job description

Salary

The annual salary for this position ranges from $55,400 to $58,000 The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume
• Cover letter
• References (minimum of three)

Purpose of Position

The Program Assistant Director of Orientation is a key programmatic position within the Office of New Student, Transition, and Family Programs and reports to the Executive Director of Orientation and Transition Programs. This position is responsible for planning and implementing New Maverick Orientation programs for all students, including, but not limited to, first-year, transfer, and virtual attendees. The position also supports New Maverick Orientation programs for veterans, international students, and graduate students, as well as supervises undergraduate orientation leaders and coordinators. Additionally, the position manages and executes program logistics across the department, including location reservations, catering, and vendor management.

Essential Functions

• Leads the planning and implementation of New Maverick Orientation for all students, including, but not limited to, first-year, transfer, and virtual attendees.
• Assists in the planning and implementation of New Maverick Orientation for veterans, international students, and graduate students. This includes engaging all stakeholders, developing program schedules, and coordinating with other team members based on their departmental responsibilities (communications, outreach, etc.).
• Manages and executes program logistics for all events across the department, including, but not limited to, location reservations, setup, catering, and signage.
• Maintains relationships with all vendors working with the department for the purposes of promotional items, uniforms, and event materials. This work is conducted in coordination with departmental leadership and through collaboration with other departmental staff.
• Supervises Orientation Leaders and Student Coordinators, including scheduling, assigning work, providing feedback, and evaluating performance.
• Participates in the hiring and training processes for all departmental staff.
• Supports all initiatives within the Office of New Student, Transition, and Family Programs as directed and needed.
• Works collaboratively with team members to ensure effective office operations in a fast-paced, high-functioning environment.
• Maintains an active awareness of best practices in higher education related to job responsibilities and engages in professional development activities and events at the local, state, national, and international levels.
• Serves on a variety of university and divisional committees as requested and directed and engages in other activities within the Division of Student Affairs.
• Performs other duties as assigned.

Required Qualifications

• Master’s degree in higher education administration, counseling, college student personnel, or a related field, and two (2) years of professional work experience in student affairs or a related field.
• Two (2) years of part-time graduate assistant experience closely related to the role’s described responsibilities may be considered equivalent to one (1) year of professional experience.

Preferred Qualifications

• Prior experience in new student orientation, first-year experience, transition programs, parent and family engagement, or a closely related field.
• Demonstrated experience developing and implementing programs and events in higher education.
• Prior experience with program logistics and/or assessment.

Knowledge, Skills & Abilities

• Knowledge of databases and computer applications.
• Ability to work with college students in a programmatic and advisory capacity.
• Ability to develop and implement programs for new college students.
• Demonstrated effectiveness in working with various student populations.
• Excellent oral and written communication skills.
• Effective collaboration and teamwork skills.

Work Schedule

Monday through Friday; 8:00am through 5:00pm

Requires occasional evening or weekend hours.

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.
• Position may be designated security-sensitive based on job duties or location.
• 10% Travel

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail].