Program Assistant - CAMP

Columbia Basin College; Pasco (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

Columbia Basin College (CBC) in Pasco, WA seeks a Program Assistant to independently support daily CAMP operations while fostering an inclusive environment for migrant students. This grant-funded role reports to the CAMP Director and performs program outreach, student scheduling, budget monitoring, and coordination of events, conferences, and field trips.

The ideal candidate will have a high school diploma, two years of clerical experience, and bilingual English and Spanish; familiarity with

Qualifications

• High school diploma or equivalent.
• Two years of clerical experience.
• Bilingual in English and Spanish.

Responsibilities

• Serve as primary contact for CAMP participants; provide information on program, policies and activities.
• Assist in reviewing applicants and scheduling new cohorts; coordinate student schedules.
• Prepare and distribute CAMP activity information; collaborate with campus programs and external agencies; attend events.

Skills

Bilingual English/Spanish

Education

High School Diploma or equivalent

Associate's degree preferred

Job description

Columbia Basin College ("CBC" or the "College") seeks a Program Assistant to independently support the daily operations of the College Assistance Migrant Program (CAMP) while helping to create an inclusive and positive environment for participants. This grant-funded position is dedicated to inspiring and empowering migrant students throughout their educational journey. The Program Assistant reports to the Director for CAMP.

• Serve as the primary contact for CAMP participants; provide program and admission information as well as policies and activities; answer the telephone; receive and refer visitors; maintain and order office supplies;
• Assist CAMP staff in reviewing all eligible student applicants and aid in selecting the new cohort; schedule students;
• Compile and distribute information related to CAMP activities; collaborate with other campus programs, departments, and external agencies, such as the Department of Education; attend or represent CAMP at events and field trips;
• Coordinate and schedule CAMP program logistics, such as CAMP meetings, conferences and banquets;
• Assist in monitoring the CAMP budget by keeping the Director informed of budget status; help set projections and develop budget reports; track and prepare expenditures with appropriate documentation;
• Maintain and assist in identifying any supplemental grant monies;
• Establish and maintain a functional filing system for CAMP student records, files, and other CAMP documents, contracts, reports and correspondence;
• Assist students in understanding account balances, tuition and payment obligations; provide information on funding resources, deadlines and financial aid; support students with basic registration and financial aid processes;
• Track and monitor student worker payroll and all CAMP activities for reporting purposes, including required reports to CBC, the Office of Migrant Education and the Department of Education; and
• Perform other related duties as assigned.

• High school diploma or equivalent;
• Two (2) years of clerical experience; and
• Bilingual and biliterate in English and Spanish.

Preferred Qualifications

• Associate's degree from an institutionally accredited college or university;
• Experience in higher education or other complex organizations; and
• Experience working with federal grants.

Problem Solving Skills

Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics;

Technical Skills

Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others;

Customer Service Skills

Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; meet commitments;

Professionalism

Ability to approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments;

Oral and Written Communication

Speak clearly and persuasively in positive and negative situations. Listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;

Quality

Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality;

CBC Shared Commitments

Demonstrates a willingness to work with and support others in completing assignments, accepts constructive feedback, and cooperates with coworkers and supervisors. Shows alignment with CBC Shared Commitments by treating others with respect, communicating and collaborating effectively, pursuing growth and learning, valuing and celebrating contributions, prioritizing wellness, and holding self and others accountable; and

Support for Diversity, Equity & Inclusion

Reflecting CBC's mission, vision and values, support initiatives that expand the human qualities that differentiate our workplace and educational setting; demonstrate and advocate an understanding of differences, open mindedness, compassion, sensitivity and interest in differing viewpoints given the diverse population and show a deep commitment to the involvement of colleagues, students and community members to student experience and success honoring freedom of expression as fundamental to personal, professional and organizational growth.

This position is a full-time, overtime eligible classified staff position. The typical work hours are Monday through Thursday from 7:00 a.m. to 4:30 p.m. and Friday from 7:00 a.m. to 12:00 p.m.; however, must be available to work a flexible schedule when prior notice is given by the College. This position is available immediately.

Process Note

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

Please note that selected interview candidates will be subject to supplemental testing that will measure skills and abilities related to this position (e.g., Communication, Analytical Skills, Spanish Language, MS Office Simulation [Excel, PowerPoint, Outlook, and Word], Customer Service, etc.).

Conditions of Employment

In the interest of providing a healthy, safe and secure educational and work environment and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students. This position directly engages in the performance of work on a federal contract or grant which requires compliance with the College's Drug-Free Workplace Policy, as well as reporting requirements, as a condition of employment.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986. Columbia Basin College is unable to sponsor or assume sponsorship of employment visas (e.g., H-1B) at this time. Applicants must be authorized to work in the United States for any employer without sponsorship.

CBC is an equal opportunity employer and complies with the letter and spirit of all federal and state laws. CBC encourages applications from qualified candidates regardless of race, color, religion, sex, national origin, age, disability, or other legal protected characteristics. Candidates who need any accommodation in the application process or in employment should contact the Office of Human Resources.

Other Job Elements

The physical demands and work environment characteristics described below are representative of those that must be met and may be encountered by an incumbent when performing the essential functions of the position. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

Physical Requirements

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. and travel between buildings on campus. Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.

Working Conditions

Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

Union Clause

This is a bargaining unit position represented by the Washington Public Employees Association (WPEA). Internal promotional, transfer and voluntary demotion applicants who have skills and abilities to perform the duties of the position will be considered prior to consideration of other applicants.