Program Assistant (2541)

Bakerripley; Houston (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

BakerRipley is seeking a Program Assistant to provide administrative and operational support to program leaders. You will help deliver services to clients, organize resources, and coordinate events and vendor activities. Strong organizational and communication skills are essential.

Ideal candidates have a background in business administration and are able to handle confidential information with professionalism while collaborating with staff and partner agencies.

Qualifications

• Bachelor's Degree (B. A.) from four-year college or university or equivalent combination of education and work experience.
• High School/ GED education level as stated in the posting.
• 4-6 years minimum of 3-5 years’ in business administration or equivalent combination of education training and experience.

Responsibilities

• Provide support and information to staff to help with the delivery of services to clients or neighbors.
• Assist in the implementation of special projects, resource fairs and or training.
• Record information and resources into database.
• Scan and upload documents into database and create electronic files.
• Maintain confidentiality and a professional demeanor when dealing with clients, neighbors and/or any information regarding them and their families.
• Update Resource and vendor list.
• Submit Request to add new vendors.
• Assist with coordinating the logistical aspects of program events as needed.

Skills

Organizational skills

Time management

Interpersonal skills

Team collaboration

Planning & coordination

Communication skills

Education

Bachelor's Degree

High School/GED

Tools

Microsoft Office

Excel

Word

Access

Adobe

Outlook

SharePoint

Job description

Job Details

Job Location: 300 Albury - Houston, TX 77096-5706

Position Type: Full-Time

Education Level: High School/ GED

Travel Percentage: Minimal Local Travel (up to 10%)

Job Category: Education

POSITION OVERVIEW

The Program Assistant provide support and administrative duties to the Supervisor, Manager, or Director by relieving them of routine administrative tasks. Provides support to Unmet Needs staff to make the daily operation of the program appear seamless. Provides support and information to help with the delivery of services to clients. Update records to reflect all requests received and assistance provided. Provides status reports to managers, supervisors, or specialists regarding request. Assist in the coordination of special events related to the distribution of goods and services to recipients.

JOB FUNCTIONS

Essential Functions

• Provide support and information to staff to help with the delivery of services to clients or neighbors
• Assist in the implementation of special projects, resource fairs and or training.
• Work closely with other collaborating agencies to identify issues affected neighbors
• Record information and resources into database.
• Scan and uploads documents into database and create electronic files.
• Maintain confidentiality and a professional demeanor when dealing with clients, neighbors and/or any information regarding them and their families.
• Update Resource and vendor list
• Submit Request to add new vendors
• Provide innovative ideas and concepts to enhance assigned department or program.
• Answer telephone and provide information to callers or routes call to appropriate staff and places outgoing calls
• Check emails, and voicemails
• Ensure records are maintained in anticipation of external monitoring review.
• Assist with coordinating the logistical aspects of program events as needed.
• Read and route incoming mail. Locate and attaches appropriate file to correspondence to be answered by the respective management staff.
• Composes and types routine correspondence; makes copies of correspondence or other printed material.
• Forward invitations to meetings to staff and partners
• Records minutes of meetings
• Schedule rooms and coordinate meetings as directed
• Create, maintain and distribute program or department standards manual for format of correspondence, memos, etc.
• Coordinate delivery of payments when necessary

Essential Functions

• Submit Contracts Request when needed to procure goods and services.
• Keep record and reconcile all requests received.

Additional Responsibilities

• Performs other duties as assigned
• Complies with all policies and standards

Qualifications Required for All Jobs

• Performs other duties as assigned
• Complies with all policies and standards

Preferred/ Required Qualifications

• Bachelor's Degree (B. A.) from four-year college or university or equivalent combination of education and work experience.

Work Experience

4-6 years Minimum of 3-5 years’ in business administration or equivalent combination of education training and experience

Knowledge, Skills and Abilities

• Strong organizational and time-management skills
• Strong interpersonal skills, communication skills.
• Excellent and successful experience working in teams.
• Ability to plan, organize, allocate and control substantial resources.
• Ability to speak and write effectively.
• Good interpersonal skills.

COMPUTER PROFICIENCY

Intermediate or advanced Microsoft Office Excel strongly preferred. Knowledge and experience of Word, Access, Adobe, Outlook. Knowledge of, and SharePoint is preferred.

LANGUAGE REQUIREMENTS

• English (written & verbal)

Physical Demands

Physical Demand N/A Rarely Occasionally Frequently Constantly Weight
Standing X
Walking X
Sitting X
Lifting X
Carrying X
Pushing X
Pulling X
Climbing X
Balancing X
Stooping X
Kneeling X
Crouching X
Crawling X
Reaching X
Handling X
Grasping X
Feeling X
Talking X
Hearing X
Repetitive Motions X
Eye/Hand/Foot Coordination X

Working Environment

Working Condition N/A Rarely Occasionally Frequently Constantly
Extreme cold X
Extreme heat X
Humidity X
Wet X
Noise X
Hazards X
Temperature Change X
Atmospheric Conditions X
Vibration X

Equal Opportunity Statement

BakerRipley is an equal opportunity employer/program. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status,

disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any status protected by federal, state, and local laws. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws. Auxiliary aids and services are available upon request for persons with disabilities.