Program Assistant

10100 Children's Hospital; Washington (District of Columbia); On-site; USD 26,000 - 43,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

Children’s National Hospital in Washington, DC seeks an Administrative Support Specialist to assist the Program Manager and Coordinator, maintain files, process purchases and reimbursements, and help manage financial records in a busy clinic setting.

This role supports fundraising efforts, drafts communications with prospective donors, coordinates events, and participates in special projects to advance program goals while ensuring accuracy, professionalism, and patient privacy.

Qualifications

• High School diploma or GED is required.
• At least 1 year of administrative experience.
• Proficient in Microsoft Office and report generation; able to produce quality reports under deadlines.

Responsibilities

• Provide administrative support to Program Manager and Program Coordinator.
• Maintain office files and process purchases and reimbursements; manage financial records.
• Assist with fundraising by researching prospects and coordinating donor communications and events.
• Support special projects related to program goals and mission.

Skills

Microsoft Office

Report generation

Professionalism

Education

High School Diploma or GED

Tools

Outlook

Excel

Access

Job description

641 S Street NW Washington, DC 20001

Kids Are Our Everything.

Department

10128 AHC/CHC Administration

Pay Range

Pay Range $18.54 - $30.89

Key Responsibilities

• Assist staff in the daily execution of program tasks and projects, providing administrative support to Program Manager and Program Coordinator. Responsible for maintaining office files, completing purchase and reimbursement requests, as well as managing financial records. Assist with fundraising by researching funding prospects, drafting communication with prospective donors, and managing logistics for fundraising events. Assist with special projects related to program goals and mission.

Minimum Qualifications

• Minimum Education High School Diploma or GED (Required)
• Minimum Work Experience 1 year performing administrative tasks (Required)

Required Skills/Knowledge

• Proficient in all Microsoft Office applications, including Outlook, Excel, and Access.
• Ability to produce quality reports under tight deadlines.
• Ability to maintain composure and professionalism in a busy clinic environment.
• Web design and desktop publishing skills a plus.

Functional Accountabilities

• Administrative Support Maintain office files. Complete purchase and reimbursement requests, as well as manage financial records. Ability to produce quality reports under tight deadlines.
• Special Projects Assist with special projects related to program goals and mission. May coordinate volunteer effort.
• Data and Research Will occasionally be tasked with keeping statistics regarding program. Ability to produce quality reports under tight deadlines. Maintain research databases in a manner which meets IRB requirements for protection of patient privacy.
• Teamwork Collaborate with co-workers on day-to-day tasks and responsibilities.
• Customer Service Provide excellent customer service to clinical team, patient families, referring physicians. Help families navigate complex hospital system and helps with coordination of care. Act as advocate for patients and families, facilitating service delivery and removing barriers to care.
• Safety Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and takes time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.

Benefits

Children’s National is committed to providing a fair and competitive total rewards package to each of our employees.

The disclosed salary range includes the minimum and maximum rates within which Children’s National believes an individual’s base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children’s National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual’s combination of prior work experience, level of education, knowledge, skills, and other qualifications.

This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.

Equal Opportunity

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

Know Your Rights / Pay Transparency Policy

The “Know Your Rights” poster is available here: and the pay transparency policy is available here: Know Your RightsPay Transparency Nondiscrimination Poster.

Drug-free Workplace Policy

Please note that it is the policy of Children's National Hospital to ensure a “drug-free” work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.