Program Assistant

Cornerstone Family Healthcare; Varick Homes (NY); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Health Benefits

Retirement plan

Paid Time Off

Sick Time

Flexible Spending

Dependent Care

Paid Holidays

Job summary

Cornerstone Family Healthcare in Newburgh, NY is actively recruiting for a Program Assistant to join our growing team. This full-time position supports our Dutchess, Ulster, and Orange County offices with administrative and programmatic tasks.

The role requires a high school diploma with college credits or equivalent experience, strong organization, and excellent communication skills. Office software proficiency (Word/Excel) and bilingual abilities are a plus.

Qualifications

• Must be well-organized with outstanding oral and written communication skills.
• Ability to manage time and multiple tasks efficiently.
• Familiarity with nonprofit and/or human service agency operations and sensitivity to HIV/AIDS issues.

Responsibilities

• Answer the telephone promptly and route callers to staff.
• Provide front desk support and greet visitors professionally.
• Coordinate tasks with designated supervisors and report progress.
• Maintain reception area, supplies, and agency informational materials.
• Perform high-level administrative tasks including data entry and reports.
• Manage office supplies and assist with program data entry for multiple counties.
• Prepare and distribute mail and handle deliveries.

Skills

Excellent organization

Oral and written communication

Multitasking

Customer service

Education

High school diploma with 1 year of college

Tools

Microsoft Word

Excel

Job description

Description

Cornerstone Family Healthcare is actively recruiting for a Program Assistant to join our growing team in Newburgh, NY.

RATE OF PAY/SALARY: $20.88 per hour

WORK LOCATION(S): Newburgh, NY

STATUS: Full-Time

CORNERSTONE BENEFITS:

Competitive salaries I Health Benefits I Retirement plan I Paid Time Off I Sick Time I Flexible Spending IDependent Care IPaid Holidays

CORNERSTONE’S MISSION:

Cornerstone Family Healthcare is a non-profit Federally Qualified Health Center with a mission to provide high quality, comprehensive, primary and preventative health care services in an environment of caring, dignity and respect to all people regardless of their ability to pay. For more than fifty years, Cornerstone has been responsive to meeting the needs of the communities in which we serve with a continued emphasis on the underserved and those without access to health care regardless of race, economic status, age, sex, sexual orientation or disability.

General Purpose:

The Program Assistant maintains all administrative and office operation functions for the Dutchess County, Ulster County, and Orange County locations. In addition, the Program Assistant provides programmatic support for the offices and Community Programs department.

Description of Duties:

• Answer the telephone promptly using thestandard greeting; accurately answer and refer callers/visitors to staff members in a timely manner.
• Offer general support of our phone system to staff within the offices.
• Welcome all staff and visitors promptly, with professional and attentive demeanor in order to maintain a friendly and professional front desk environment.
• Coordinate with and report to their designated supervisors for tasks/projects.
• Keep the reception area neat, organized andsupplied with agency informational material to promote professional appearance and front desk efficiency.
• Perform high-level administrative tasks that may be confidential in nature, including but not limited to reports, data entry, and professional correspondence.
• Maintain, monitor, and order supplies, water, and keys for Dutchess, Ulster and Orange Counties to maintain office efficiency.
• Assist with accurate and timely program data entry and filing in Ulster, Dutchess and Orange County, as required by their designated supervisor and grant funded program requirements.
• Notify and coordinate with their designated supervisor regarding all operations issues or problems in the offices.
• Notify and coordinate with the Director of Facilities regarding all facilities issues or problems in the offices.
• Process all outgoing mail; distribute all incoming mail and other deliveries to the appropriate staff.
• Open and close the offices as needed.
• Perform general administrative tasks, including enforcing cleanliness in the offices and keeping all shared spaces tidy.
• Participate in departmental meetings; sit in on the quarterly Safety Committee meetings and complete weekly safety checklists and quarterly fire drills; schedule and facilitate quarterly office meetings.
• Manage the food pantries in Ulster, Dutchess and Orange Counties by placing and organizing monthly orders, monitoringthe monthly distribution logs, packing pre-made bags, and routinely checking expiration dates.
• Collect all forms and perform data entry forthe CSP Food Pantry withing AIRS.
• Perform all duties with a strong customer service focus.
• Attend and participate in monthly All Staff meetings and other required meetings.
• Be familiar with Cornerstone policies and procedures and the Employee Handbook.
• Maintain confidentiality of all aspects of Cornerstone including, but not limited to, patient confidentiality, financials, and employee relations.
• Perform other related duties as assigned.

Requirements

• High school diploma with 1 year of college; or a High School diploma with two years of the experience
• Must be well-organized; outstanding oral and written communication skills; ability to manage time and multiple tasks efficiently; familiarity with non-profit and/or human service agency operation, sensitivity to HIV/AIDS issues and ability to work independently.
• Must be computer-literate and have an understanding of Microsoft Word and Excel. Experience with electronic data entry is a plus.
• Bilingual (English/Spanish) is a plus.