Program Assistant

Horizon House, Inc.; Swarthmore (Delaware County); On-site; USD 32,000 - 42,000; Full time

Job summary

Horizon House, Inc. seeks a Program Assistant to support the Delaware County Blended Case Management Team with clerical duties and coordination of office functions.

You will assist in scheduling, records handling, and inter-agency communications under the Program Manager’s supervision, ensuring smooth daily operations and timely information flow.

Qualifications

• High School diploma or GED; 2+ years of secretarial experience.
• Valid driver’s license with acceptable driving record.
• Basic computer skills; proficient in Word, Excel and PowerPoint.

Responsibilities

• Provide general clerical support and coordinate office functions.
• Compile data and reports reflecting service delivery activities and expenditures.
• Plan and deliver program activities and transportation for participants.
• Distribute confidential mailings and act as courier when needed.
• Coordinate centralized office functions with Manager and County Director.

Skills

Secretarial experience

Multitasking

Strong communication

Word processing 40 wpm

Education

High School diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Job description

Horizon House, Inc. is a nationally recognized provider of services to adults with support needs due to developmental disabilities, behavioral health issues, and substance abuse. Horizon House is Pennsylvania’s oldest psychiatric rehabilitation agency. Since 1952, we have been dedicated to helping people with mental illness, drug and alcohol addictions, developmental/intellectual disabilities, and homelessness to stabilize their lives and to help them live as independently as possible in the community. With over 100 locations throughout South and North Eastern Pennsylvania and the state of Delaware, Horizon House provides services to a diverse population focusing on individual strength and choice.

Horizon House, Inc. is a nationally recognized provider of services to adults with support needs due to developmental disabilities, behavioral health issues, and substance abuse. Horizon House is Pennsylvania’s oldest psychiatric rehabilitation agency. Since 1952, we have been dedicated to helping people with mental illness, drug and alcohol addictions, developmental/intellectual disabilities, and homelessness to stabilize their lives and to help them live as independently as possible in the community. With over 100 locations throughout South and North Eastern Pennsylvania and the state of Delaware, Horizon House provides services to a diverse population focusing on individual strength and choice.

We have an opening for an Program Assistant position on our Delaware County Blended Case Management Team. The Program Assistant provides and coordinates all office functions and operations in accordance with established administrative practices. This position receives direct supervision from the Program Manager.

This position is responsible for providing general clerical support and assistance including typing ,filing, recordkeeping, phone coverage, reception, coordinating schedules and appointments, inter and intra- agency communications and other related office procedures.

• Compilingdataandreportsreflectingservicedeliveryactivitiesandrelatedexpenditures formanagementstaffreview.
• Assistingintheplanninganddeliveryofprogramactivitiesandservices,includingtransportingandaccompanyingparticipantsoncommunityactivities.
• Collectingagency,staffand clientinformationanddisseminatesuchinformationthrough establishedprocedures,onbehalfoftheprogram.
• Distributingimportant/confidentialmailingsanddocumentdistributiontoandfromtheprogram.Willserveasacourierfortheprograms,asneeded.
• Coordinating centralized office functions in conjunction with Manager and County Director, as needed.

Basic computer skills, competency in Microsoft Word, EXCEL and PowerPoint programs, ability to use Internet.

• Minimum word processing speed of 40wpm, strong written and oral communications skills and must be detail oriented
• Ability to manage multiple tasks and priorities.

Qualifications

• High School diploma or GED equivalent and at least 2 years of prior secretarial experience or any combination of experience, education or training that would provide the level of knowledge, skill and ability required.
• Must possess a valid driver’s license with an acceptable driving record.

Scope:

• Requires sitting for long periods of time.
• Light lifting and/or carrying, not to exceed 25 lbs.
• Manual dexterity.

Required

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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