Program Assistant

Isabella Geriatric Center; New York (NY); On-site; USD 35,000 - 45,000; Full time

Job summary

Isabella Geriatric Center is seeking a NORC Program Assistant to work with older adults in New York. The role involves being the first point of contact for clients, managing office tasks, and implementing program activities. Candidates should have a high school diploma, with preference for an Associate Degree, and at least 2 years of administrative experience. Excellent communication and organizational skills are necessary.

The position offers an opportunity to support seniors and engage in community-focused programs.

Qualifications

• Demonstrated ability to keep a professional office running.
• Employment as an Administrative Assistant for at least 2 years or completion of higher education.
• Ability to multitask and take direction in a fast-paced environment.

Responsibilities

• Provide client contact and information about program offerings.
• Perform clerical tasks, including answering phones and managing office supplies.
• Implement NORC activities like educational presentations and special events.

Skills

Friendly, kind and professional demeanor

Highly organized

Excellent written and oral communication

Excellent computer skills

Education

High school diploma or GED required

Associate Degree preferred

Job description

In 1875, Isabella began a tradition of caring for those in need. It became a home for those who did not have one in their later years, offered nursing care for people with chronic illnesses and convalescent care for those who could return home. More than a century later, most still come to us for the same kind of care.

Job Description

The NORC Program Assistant works with older adults living in a residential building. The Program Assistant is often the first point of contact for NORC members, and is responsible for welcoming clients and promoting their access to program services, and for tasks associated with day to day office operations. Responsibilities also include preparation and implementation of client communications that promote member participation, and implementation of NORC program group activities to promote their success.

DUTIES AND RESPONSIBILITIES:

• Client contact including telephonic, verbal and written information to seniors about program offerings, and assisting with requests of a concrete nature, such as making a copy or fax, accepting documentation on behalf of the social worker, or providing an informational brochure. Interfaces with seniors to promote a welcoming environment and promote their participation. Refers and encourages them to speak with the social worker, nurse, or director, when they convey matters of personal or health concerns.
• Clerical tasks such as answering phones and retrieving messages, frequent email communications and computer work, filing, keeping records, taking inventory of office supplies and client snacks, maintaining organization and cleanliness of office, preparing and maintaining attendance sheets, gathering data, and collecting money, among other tasks.
• Ensures completion of necessary program forms by seniors, such as waivers. Creation of electronic documents, spreadsheets and flyers and posting of same. Responsible for office seasonal and holiday decorations and maintaining attractive bulletin boards with current information.
• Implementation of NORC activities, such as educational presentations, trips, special programs and events. Attends trips as the Trip Leader for day outings. Preparations for activities include reserving community room, contact with presenters and seniors, room and refreshment set up, and assistance with decorations, themes, and giveaways.
• Assists in various projects and performs other related duties as assigned.

Qualifications

Education:

High school diploma or GED required, Associate Degree preferred.

Experience:

Demonstrated experience or ability to perform tasks necessary to keep a professional office running, such as employment as an Administrative Assistant for at least 2 years or completion of higher education.

Special Skills:

Friendly, kind and professional demeanor

Highly organized and pays close attention to detail

Ability to multitask and take direction in fast paced environment

Excellent written and oral communication

Excellent computer skills; including email communication and the ability to create catchy graphics for flyers, or strong willingness to learn.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Job Location