Program Assistant

Anthony and Jeanne Pritzker Family Foundation; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Anthony & Jeanne Pritzker Family Foundation in Los Angeles is seeking a motivated, detail-oriented professional to support grantmaking, nonprofit administration, and database maintenance.

The role involves managing the grantmaking platform (Wizehive), processing awards from proposal to disbursement, coordinating with accounting for payments, and assisting with reporting, audits, and tax filing preparation, as well as events and stakeholder meetings.

Qualifications

• Bachelor’s degree required.
• Experience in nonprofit sector preferred.
• Strong attention to detail with ability to manage multiple projects.

Responsibilities

• Support grantmaking processes using our grant management platform (Wizehive).
• Process grant awards from proposal submission to disbursement, including document creation and database entry.
• Coordinate with accounting to ensure timely grant payments and assist with monthly reporting, audits, and tax filing prep.

Skills

Time management

Attention to detail

Communication skills

Grantmaking

Education

Bachelor’s Degree

Tools

Wizehive

Excel

PowerPoint

Outlook

Job description

Anthony & Jeanne Pritzker Family Foundation invests in strengthening the unique institutions that define Los Angeles. The Foundation aims to enrich our community not just for the present, but for generations to come, with particular focus on health, higher education, the environment, and the arts. In 2014, the Foundation launched Pritzker Foster Care Initiative focused primarily on supporting transition age foster youth and prevention initiatives that promote family stability.

ABOUT THE POSITION

We are seeking a motivated, responsible, and detail-oriented individual to be part of our tight-knit team. The successful candidate must have the ability to manage multiple projects simultaneously and be able handle a variety of duties related to grantmaking, nonprofit administration, and database maintenance. This role is a great opportunity for a dynamic early professional, looking to grow with an organization, who shares the foundation’s values and commitment to making a difference in the community.

CORE RESPONSIBILITIES

• Support the utilization, maintenance, and improvement of our grantmaking platform (Wizehive)
• Accurately and efficiently process grant awards from proposal submission to award disbursement including document creation, database entry, and record keeping
• Work closely with accounting team to ensure timely grant payments (including managing multi-year payment schedule) and assist with regular finance-related projects including monthly reporting, annual audit, and tax filing preparation
• Assist with organizational impact tracking including internal reporting and maintenance of the Foundation’s website
• Support successful coordination of events and meetings for internal and external stakeholders including board meetings, partner convenings and special events, as needed
• Support the team’s general clerical and administrative duties including coordinating meetings, managing the file system, and tracking relevant documentation for the Foundation
• Remain abreast of current research, activities, and trends in the specific focus areas of the Foundation, especially in the area of foster care
• Represent the Foundation in the community and engage with partners to build relationships that further foundation goals

DESIRED SKILLS & EXPERIENCE

• Bachelor’s Degree required
• Familiarity with or lived experience in the child welfare and foster care system a plus
• Minimum of 1-2 years’ relevant work experience, preferably in nonprofit sector
• Commitment to excellence with strong attention to detail, self-review of product, and dedication to continued professional development
• Superior time management and organizational skills with the ability to prioritize with changing situations
• Strong communication and collaboration skills, both written and verbal
• Demonstrates sound judgement and use of tact, diplomacy, and discretion
• Proficient in Microsoft Office Suite - Excel, Word, PowerPoint, Outlook
• Regular and predictable job attendance is a requirement for the role