Program Assistant

Paycom - ATS; Columbus (GA); On-site; USD 28,000 - 34,000; Full time

Job summary

YMCA of Metropolitan Columbus is seeking a dedicated Youth Sports Program Coordinator to plan and oversee diverse youth activities, ensuring engaging, safe experiences across multiple sports. You will direct schedules, coach training, and field operations while upholding YMCA standards in a dynamic community setting.

You will collaborate with staff and volunteers to promote healthy activity, manage equipment, and support family involvement through orientation meetings and clinics.

Qualifications

• 1–2 years related experience preferred.
• Basic knowledge of Y-related sports (T-Ball, Soccer, Flag Football, Volleyball, Basketball, Pickleball).
• Must have patience and be able to work with all ages, including children.
• Friendly personality, with sensitivity to others and commitment to program goals.
• Ability to adapt to changing needs and situations.
• Good communication skills.
• Minimum age requirements may apply.
• Completion of YMCA program certifications.
• Ability to follow directions.
• Good math, reading, and computer skills preferred.
• CPR/AED/First Aid certifications required within 30 days of hire.

Responsibilities

• Plan, conduct, direct and supervise program activities to meet YMCA objectives.
• Assist in expanding youth sports programs within the community.
• Secure and schedule athletic fields, facilities, and equipment.
• Transport and set up equipment for games and practices; monitor equipment condition.
• Lead setup for activities; ensure program areas are clean and orderly.
• Supervise groups at all times and organize teams, training coaches and officials.
• Develop practice/game schedules; distribute rules and handbooks; coordinate uniforms and photos.
• Assist with program marketing, registrations, and scholarships; participate in committee meetings.
• Build community relationships and compile program statistics; monitor participation and safety.
• Support Youth Sports Director with fundraising and events; address inquiries promptly.

Skills

Patience & tolerance

Good communication

Follow directions

Age-group adaptability

Education

YMCA program certifications

Tools

CPR Certification

First Aid Certification

AED Certification

Computer skills

Job description

POSITION SUMMARYDevelops, organizes, implements, and/or oversees high quality youth sports programs.ESSENTIAL FUNCTIONSAssists in planning, conducting, directing and supervising program activities to meet YMCA objectives. Assists in Expanding youth sports program within the community in accordance with strategic and operating plans. Provides leadership and guidance.Assists in Securing and scheduling athletic fields, program areas and facilities.Transports and sets up equipment for games and practices; Maintains and keeps track of all equipment. Monitors condition of equipment, notifies Program Director when repairs or new sporting equipment is needed.Assists in preparation and set up for group activities and with clean up after activity is complete. Keep program areas clean, making sure there is no food or drinks left in the program area; clean all tables, chairs, etc.Provides constant supervision for specific groups at all times.Assists in creating teams from paid and financially assisted registrations. Assists in Organizing and conducting parent orientation meetings, and training and meetings for coaches.Develops and distributes team practice and game schedules; trains and schedules sports officials; develops and distributes sports rules, guidelines and handbooks.Assists in Purchasing and distributing team uniforms and awards; coordinates and distributes team photographs.Organizes and hosts season parties and events, promoting healthy eating and good nutrition.Organizes and conducts sports clinics.Demonstrates and explains techniques for proper play.Motivates and helps students perform exercises and drills to standard.Assists in the marketing and distribution of sports program information, may organize and schedule program registrations. May review and process program scholarship applications.Assists with Program Committee meetings.Develops and maintains collaborative relationships with community organizations.Compiles program statistics. Monitors and evaluates the effectiveness of and participation in programs.Assists the Youth Sports Director or Program Director.Assists in YMCA fund raising activities and special events.Responds to all member and community inquiries and complaints in timely manner.Ensures all program participants are safe and follow all rules and regulations set in place by the YMCA of Metropolitan Columbus, GA. Report any unsafe acts. Be familiar with handling problems & incidents and procedures for reporting problems and incidents.Abides by all YMCA Policies, Procedures, Guidelines and Standards.Provides an enjoyable experience for each child.Sets a good example in promptness, manners, language, loyalty, appearance and good habits.Sets a good example in respect and care of the YMCA organization, facilities, equipment and property at all times.Treats everyone, including children, with dignity and respect, displays Professionalism at all times.Never assumes anything as it relates to staff, children or parents.Attends all meetings and trainings as required.Other duties as assigned.YMCA COMPETENCIES (Leader)Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.QUALIFICATIONSOne to two years related experience preferred.Basic knowledge and understanding of T-Ball, Soccer, Flag Football, Volleyball, Basketball, Pickleball or other programs as assigned.MUST have a high level of patience & tolerance, and be able to work well with all age groups, including small children.A warm and friendly personality, be sensitive to the feelings and needs of others and be willing to fulfill responsibilities in accordance with program goals.Ability to adapt to changing needs and circumstances.Good communication skills.Minimum age requirements may apply.Completion of YMCA program-specific certifications.Ability to follow directions well.Good math skills, reading skills and computer skills preferred.CPR, AED, and First Aid Certifications are required within 30 days of hire.