Program Assistant

U.S.VETS; Carthage (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a leading organization dedicated to supporting military veterans as a Program Assistant. You will be responsible for managing client records, supporting case management, and coordinating events. This role requires strong organizational and communication skills, as well as a passion for serving those who have served our country. Enjoy a rewarding career with benefits including paid vacation and medical coverage.

Benefits

Paid Vacation

Sick Time

Paid Holidays

Medical

Dental

Vision

Company matching 401K

Qualifications

• Bachelor's Degree or relevant experience in related field.
• Strong computer skills and proficiency in Microsoft Office.
• Excellent oral and written communication skills.

Responsibilities

• Maintain databases of clients and program information.
• Support Case Management with audits and file maintenance.
• Assist with human resources activities including candidate screening.

Skills

Organization

Communication

Detail-oriented

Computer Skills

Education

Bachelor's Degree in Social Services

Bachelor's Degree in Accounting

Bachelor's Degree in Non-Profit Management

Tools

Microsoft Office

Job description

USVETS Las Vegas - The Pines, Las Vegas, NV

Position Type: Full Time

Qualifications: 4 Year Degree

Salary Range: $21.78 - $26.13 Hourly

Travel Percentage: N/A

Job Shift: N/A

Job Category: N/A

Description

Looking for a rewarding position? How would you like to serve those who served? If you are seeking an opportunity to work for a great organization and make a difference, this is the job for you!

Come and join our winning team!

Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision, and Company matching 401K.

The Program Assistant, under the direction of the Operations Manager, is responsible for supporting programs through client record retention, fee collection, reporting, petty cash management, invoice reconciliation, supply ordering, event coordination, and assisting in the overall operation of programs to best serve veterans.

Responsibilities

• Maintain and oversee central databases of clients and program information, ensuring compliance with grant requirements.
• Support the Case Management department in maintaining files, preparing for audits, and correcting deficiencies.
• Manage program rents, including issuing receipts, maintaining rent worksheets and waivers, and reporting to staff.
• Reconcile and deposit site cash accounts, donations, and revenue.
• Monitor supply inventory, coordinate purchases, and manage vendor relationships.
• Coordinate with program staff for supportive service funds to meet client needs.
• Assist with accounting functions, including deposits and expenses, in collaboration with Accounts Payable.
• Support grant applications, reports, budgeting, and billing processes.
• Record contributions and maintain a database of contributors for outreach efforts.
• Manage shipping, mailings, and tracking of donations and products.
• Plan events for donors, partners, clients, and staff.
• Support program-specific activities such as client screenings, eligibility assessments, and orientations.
• Assist with human resources activities including posting positions, candidate screening, interview scheduling, and training coordination.
• Help maintain the Operations Manual and update policies regularly.
• Provide confidential support to management and staff.
• Perform other duties as assigned.

Qualifications

• Bachelor's Degree in Social Services, Accounting, Non-Profit Management, or related field; relevant experience may substitute for a degree.
• Strong computer skills, proficiency in Microsoft Office.
• Highly organized, detail-oriented.
• Ability to work independently and responsibly.
• Excellent oral and written communication skills.
• Knowledge of veteran issues, homelessness, and local services is a plus.
• Ability to listen, follow directions, and make sound decisions.
• Capability to organize and implement short-term and long-term projects.

United States Veterans Initiative is a non-profit organization dedicated to supporting military veterans and their families through housing, counseling, career development, and comprehensive support services.