Program and Administrative Support Specialist

Air Mobility Command; Scott Air Force Base (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Air Mobility Command at Scott Air Force Base is seeking a training manager and program coordinator to support the Directorate's training efforts and administrative functions.

The role involves managing training programs, coordinating resources, and delivering briefings on studies and recommendations to leadership. Applicants should have experience with organizational analysis, budgeting, and office automation tools such as SharePoint.

Qualifications

• Knowledge of military structure, protocol, and personnel regulations.
• Knowledge of training programs for military/civilian staff.
• Knowledge of budgeting policies and funding sources.
• Ability to analyze financial and budget data and prepare recommendations.
• Ability to collect and present information clearly, orally and in writing.
• Familiarity with office automation tools (e.g., SharePoint).

Responsibilities

• Provide training program management and coordination for the Directorate.
• Serve as program coordinator and resource advisor to ensure efficient administrative operations.
• Prepare and deliver briefings to managers on study findings and recommendations.

Skills

Military knowledge

Training programs

Budgeting knowledge

Analytical reporting

Communication skills

Office automation (SharePoint)

Education

Master's degree

J.D./LL.B.

Combo of edu & exp

Tools

SharePoint

Job description

Primary Purpose

To serve as the Directorate's training manager, individual mobilization augmentee, program coordinator, resource advisor, and senior administrative support assistant.

Specialized Experience

Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems.

Example of specialized experience includes:

• (1) Utilizing management principles, organisational theory, and techniques of analysis and evaluation;


• (2) working with standardised administrative practices and procedures to conduct studies of clerical work processes in various organisations to identify, analyse, and recommend solutions to problems in organisational structure, staffing, administrative procedures, work processes, or workload distribution;


• (3) using administrative regulations and operating procedures;


• (4) applying fact-finding and investigative techniques (e.g., employee/supervisor interviews, review of work procedures, instructions, records, and files) to gather clear-cut factual evidence of administrative waste and abuse, or compliance with regulations;


• (5) preparing and delivering briefings to managers on study findings and recommendations.

OR EDUCATION: Successfully completed a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. NOTE: You must submit a copy of transcripts.

OR LL.B. or J.D., if related. NOTE: You must submit a copy of transcripts.

OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of transcripts.

Federal Time-In-Grade (TIG) Requirement for General Schedule (GS) Positions

Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

Knowledge, Skills and Abilities (KSAs)

Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

• (1) Knowledge of the military organizational structure, protocol, and similar matters in general, and in particular, the Air Operations Center's mission. Functions and organization and general knowledge of the military personnel regulations and procedures.


• (2) Knowledge of service-based programs and objectives, processes involved in military and civilian training programs, and/or processes relating to training programs.


• (3) Knowledge of a wide range and skill in applying accounting & financial policies, regulations, practices, procedures, precedents, methods, and techniques which support the administration of a budget and knowledge of a wide range of financial and budget sources, types, and methods of funding.


• (4) Knowledge in the application of procedures, methods, and techniques which support the analysis and administration of the financial and MPA/RPA budget.


• (5) Skill and ability to collect information from readily available sources, accomplish a basic analysis, draw a Conclusion, and make a recommendation. To locate, assemble, and compose information for routine reports, inquiries, non-technical correspondence, and work accurately with figures. Ability to communicate effectively, both orally and in writing using tact and courtesy.


• (6) Ability to use various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs, to include SharePoint.

Part-Time or Unpaid Experience

Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Volunteer Work Experience

Volunteer work helps build critical competen